HITACHI STEM MAINTENANCE

Other / Unclassified

This document is a Memorandum for the File (MF) justifying the restriction of competition for a commercial acquisition under the Simplified Acquisition Threshold (SAT). It identifies Hitachi High-Tech America, Inc. as the sole source for the maintenance of a Government-owned Hitachi STEM.

This document indicates that the upcoming procurement for maintenance services of a Hitachi STEM will be restricted to a single vendor, Hitachi High-Tech America, Inc. This is due to specialized training and proprietary information access required for the system's maintenance, which other firms would not possess. Bidders should note that this opportunity is not open for competitive proposals. The period of performance for this maintenance contract is from 08/31/2026 to 08/30/2027.

Solicitation / RFP / RFQ

This is a sole source solicitation for Hitachi STEM Maintenance services on asset HD-2700 2122-02, required by the Naval Surface Warfare Center (NSWC) Crane. The government intends to solicit and negotiate with only Hitachi High-Tech America, Inc., as they are the Original Equipment Manufacturer (OEM) and the sole source for the required maintenance on their equipment.

• Maintenance services for Hitachi STEM equipment.

• The solicitation is issued under FAR Part 12 procedures.

• The specific contract type, period of performance, and estimated value are not explicitly stated in this synopsis.

• Offerors must submit capability statements if they believe they are a responsible source. The government will consider these statements but reserves the discretion to not compete the proposed contract.

• Offers shall be e-mailed to Jaclyn.m.bailey5.civ@us.navy.mil.

• The closing date for offers is 04 JUNE 2026 at 2:00 PM Eastern Time.

• This is a sole source solicitation, not a set-aside.

• Contractors must be registered in the System for Award Management (SAM).

• All changes to the requirement prior to the closing date will be posted on https://sam.gov/. Vendors are responsible for monitoring this site.

• Changes made after the closing date will only be provided to offerors who submit a quote.

Solicitation / RFP / RFQ

This solicitation (N0016426Q0170) is for the procurement of supplies and services related to Hitachi STEM Maintenance for the ASSET: HD-2700 2122-02. The acquisition is being conducted under the authority of FAR 12.102(a) and is intended for negotiation with a single source, HITACHI HIGH-TECH AMERICA, INC. However, other responsible sources may submit a capability statement for consideration.

The solicitation lists specific parts and kits related to Hitachi STEM Maintenance, including:

• P/N C-753-4066 HD-2700 CFE STEM TYPE B

• P/N C-756-4521 MOVABLE PHASE CONTRAST DETECT

• P/N C-756-0419 COLD TRAP

• P/N C-753-6618 Hi-mouse, Keyboard, mouse of HD-2700 ED

• P/N C-EED-HD2300P Premium Spares Upgrade - HD2300

• P/N C-876-3063 SDD kit for SDD types EDS detector

• Pricing Arrangement: Firm Fixed Price for all listed items.

• Period of Performance: Delivery Period from 31 Aug 2026 to 30 Aug 2027.

• Offer Due Date: 04 Jun 2026, 02:00 PM.

• Offers must be submitted by the specified deadline.

• Evaluation criteria are detailed in Section M, but not fully provided in the extracted text.

• This acquisition is listed as UNRESTRICTED.

• The solicitation includes numerous FAR and DFARS clauses related to contract administration, payment, cybersecurity, and other requirements.

• Inspection and Acceptance locations are specified as "Both Destination" at NSWC CRANE, WARFARE CENTER, 300 HIGHWAY 361, CRANE, IN 47522-5001.

• Payment will be made via Wide Area WorkFlow (WAWF).