Home Oxygen Services and Ventilation - VA Central California Healthcare System (VACCHCS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Central California Healthcare System (VACCHCS), is conducting a Sources Sought for Home Oxygen Services and Ventilation. This market research aims to identify qualified vendors, regardless of business size, capable of providing these services in accordance with The Joint Commission (TJC) or equivalent standards. The place of performance is within the VACCHCS service area, including Fresno, Kings, Madera, Mariposa, Merced, Tulare, Kern, and San Luis Obispo counties in California. Responses are due by March 19, 2026, 10:00 AM Pacific Daylight Time.
Scope of Work
The required services include the setup, installation, and management of home oxygen and ventilation equipment. This encompasses oxygen concentrators, liquid oxygen systems, portable gaseous systems, ventilators, CPAP/Bi-Level devices, nebulizers, compressors, and related supplies. Patient care involves home visits by certified respiratory therapists (CRT/RRT) for assessment, education, and equipment evaluation, with monthly visits for ventilator patients and quarterly for home oxygen patients. Contractors must have a physical presence in the service area and provide 24/7 emergency response capability.
Contract & Timeline
- Type: Sources Sought (Market Research)
- NAICS: 532283 (Small Business Size: $41 Million)
- Set-Aside: None specified
- Response Due: March 19, 2026, 10:00 AM PDT
- Published: February 19, 2026
- Estimated Value (PWS): Indefinite Delivery Indefinite Quantity (IDIQ) with a $1,000.00 Guaranteed Minimum and a $9,000,000.00 Maximum Ceiling for the VACCHCS area.
Key Requirements
- Accreditation: Must meet or exceed The Joint Commission (TJC) or equivalent standards.
- Staffing: Personnel must be licensed and competent, with CRTs/RRTs having at least two years of experience. Background checks and competency training are mandatory.
- Timeliness: Strict timelines for equipment delivery (same day if ordered by 3 PM, within 24 hours if ordered after) and emergency response (within 2-6 hours).
- Compliance: Adherence to HIPAA regulations for patient privacy and data security.
- Documentation: Comprehensive documentation for employee training, patient education, home visits, equipment maintenance, and incident reporting.
Submission Details
Interested and capable firms should email their information and/or capability statement, along with any questions, to david.alvarez4@va.gov. Submissions must include:
- Company Name
- Point of Contact Name, phone number, and email address
- SAM UEI number
- Socio-economic status (e.g., SDVOSB, VOSB, WOSB)
- Capability statements
- Estimated Price
Additional Notes
This is solely for information and planning purposes and does not constitute a solicitation. The Government will not compensate offerors for providing information in response to this Sources Sought. No telephone requests will be accepted.