Home Oxygen - VA Northern California Healthcare System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is conducting market research through a Sources Sought notice to identify vendors capable of providing Home Oxygen Services and Ventilation to Veteran Beneficiaries serviced by the VA Northern California Healthcare System (VANCHCS). This is for information and planning purposes only and does not constitute a solicitation. Responses are due by March 20, 2026, at 10:00 AM Pacific Daylight Time.
Scope of Work
This requirement involves providing comprehensive home oxygen and ventilation services, including setup, installation, and management, in accordance with The Joint Commission (TJC) or equivalent standards. Services will be delivered in Veterans' residences or nursing homes within the VANCHCS catchment areas, which include Alameda, Amador, Butte, Colusa, Contra Costa, El Dorado, Glenn, Napa, Placer, Sacramento, Shasta, Siskiyou, Solano, Sutter, Tehama, Trinity, Yolo, and Yuba counties in California. Services must be performed by licensed Certified Respiratory Therapists (CRT) or Registered Respiratory Therapists (RRT).
Equipment & Performance Standards
Equipment includes oxygen concentrators, liquid oxygen systems, portable gaseous systems, ventilators, and associated supplies, all meeting specific technical specifications (e.g., UL approved, FAA approved for portable concentrators). Key performance standards include:
- Accreditation: Meet or exceed TJC or equivalent standards.
- Response Times: 24/7 emergency service with 30-minute telephone response and 2-hour in-person response (max 6 hours).
- Delivery: Initial setups same-day if prescription received by 3:00 PM local time; within 24 hours if received after 3:00 PM.
- Home Visits: Monthly for ventilator patients, every 90 days for home oxygen patients.
- Documentation & Reporting: Comprehensive documentation of services, patient education, and equipment maintenance; quarterly performance reports.
Contract & Timeline
- Opportunity Type: Sources Sought / Market Research
- NAICS Code: 532283 (Small Business size standard: $41 Million)
- Set-Aside: None specified (market research stage to determine potential set-asides)
- Response Due: March 20, 2026, 10:00 AM PDT
- Published Date: February 20, 2026
- Potential Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) with a guaranteed minimum of $1,000.00 and a maximum ceiling of $9,000,000.00 for the VANCHCS geographical area.
Special Requirements
Contractors must have a local facility or resources physically located within the service area, with a staffed branch office or resources within 50 miles of each medical center. Adherence to safety regulations, HIPAA compliance, and a 24/7 emergency management plan are mandatory.
Submission Requirements
Interested and capable firms should email their information and/or capability statement to david.alvarez4@va.gov. Submissions must include:
- Company Name
- Point of Contact Name, phone number, and email address
- SAM UEI number
- Socio-economic status (e.g., SDVOSB, VOSB, WOSB)
- Capability statements
- Estimated Price
Additional Notes
This is solely for information and planning; it is not a solicitation. The Government will not compensate for responses and reserves the right to cancel this requirement. No telephone requests will be accepted.