Home Oxygen - VA Pacific Islands Health Care System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Pacific Islands Health Care System (VAPIHCS), is conducting market research through a Sources Sought notice to identify qualified vendors for Home Oxygen Services and Ventilation. These services are for Veteran Beneficiaries within the VISN 21 service area, including Oahu, Kauai, Maui, Molokai, Lanai, and the Big Island. The VA seeks to determine industry capability to provide these services in accordance with The Joint Commission (TJC) or equivalent standards. Responses are due by April 3, 2026, at 10:00 AM Pacific Daylight Time.
Scope of Work
The requirement involves comprehensive program management, human engineering, and logistic support for home oxygen and ventilation services. Key aspects include:
- Services: Setup, installation, and ongoing management of home oxygen and ventilation equipment.
- Equipment: Provision of various devices such as oxygen concentrators, liquid oxygen systems, portable gaseous systems, ventilators, CPAP/Bi-Level devices, nebulizers, and associated supplies.
- Locations: Services are to be delivered at the Veteran's residence or nursing home within the VISN 21 service area. Contractors must have a physical presence or resources within this geographic region.
- Patient Care: Coordination, supervision, monitoring, and evaluation of care, ensuring strict adherence to TJC or equivalent standards.
- Emergency Services: Contractors must provide 24/7 emergency response capability, including a 30-minute telephone response time and established procedures for equipment failure or power outages.
- Documentation: Maintenance of detailed records for staff orientation, background checks, competencies, patient education, home visits, and incident reports.
Performance Standards
Contractors must meet or exceed TJC or equivalent accreditation standards. Specific performance metrics include:
- Response Times: Initial setup within the same day if ordered by 3 PM, or within 24 hours otherwise. Defined timelines for service calls and emergency responses.
- Home Visits: Monthly visits for ventilator patients and every 90 days for home oxygen patients, conducted by Certified/Registered Respiratory Therapists (CRT/RRT).
- Reporting: Quarterly reports covering performance, customer satisfaction, infection control, and performance improvement.
- Compliance: Adherence to HIPAA, Federal, State, and local regulations. Equipment must meet technical specifications (e.g., UL, FAA approval).
Contract & Timeline
- Type: Sources Sought (Market Research)
- NAICS Code: 532283 (Small Business Size Standard: $41 Million)
- Set-Aside: None specified (for market research purposes)
- Response Due: April 3, 2026, 10:00 AM PDT
- Published: March 3, 2026
Submission Requirements
Interested and capable firms should submit the following information via email to david.alvarez4@va.gov:
- Company Name
- Point of Contact Name, phone number, and email address
- SAM UEI number
- Socio-economic status (e.g., SDVOSB, VOSB, WOSB), with SDVOSB/VOSB status verified via VetBiz.
- Capability statements
- Estimated Price
Additional Notes
This notice is issued solely for information and planning purposes and does not constitute a solicitation. The Government will not compensate offerors for providing information and reserves the right to cancel this requirement. Questions will not be responded to at this time. No telephone requests will be accepted.