Home Sleep Apnea Testing Service

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial services to provide Home Sleep Apnea Testing (HSAT) services. The Gulf Coast Veterans Health Care System (GCVHCS), Network Contracting Office (NCO) 16, is issuing this as a Request for Quotation (RFQ).

• Provide home sleep apnea testing (HSAT) services.

• Services are to be performed at the Gulf Coast Veterans Health Care System, Biloxi, MS campus, Mobile, AL Community Outpatient Clinic (MOPC), Panama City West Clinic, Panama City, FL, and the Joint Ambulatory Care Center, Pensacola, FL.

• Contract type: Firm-fixed-price.

• Period of Performance: On or about June 1, 2026, through May 31, 2027, with four 12-month option periods.

• Proposal submission deadline: May 15, 2026, 12:00 PM CT.

• Questions regarding the solicitation must be submitted in writing to rene.impey@va.gov by May 6, 2026, 12:00 PM CT. Telephone requests will not be accepted.

• Offerors are responsible for checking the SAM.gov website for amendments or notices.

• This requirement is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• NAICS Code: 339112.

• Size Standard: 1,000 employees.

• Vendors must be actively registered in the SAM database to be eligible for award.

• The solicitation number is 36C25626Q0736.

• Incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01, FAR Deviation NOV 2025, VAAR DEVIATION MAR 2026, VAAM Alert 26-01, and Acquisition Policy Flash 26-26.

• Refer to the Statement of Work for additional detailed information.

Form / Attachment / Pricing Sheet

This document, VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION), requires offerors to certify their compliance with subcontracting limitations. This is a mandatory requirement for the solicitation.

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs).

• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• Special Trade Construction Contractors: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not certified SDVOSBs or VOSBs.

• Acknowledgement of Jurisdiction: Offerors acknowledge that this certification is subject to U.S. law, including penalties for false certifications.

• Consequences of Non-Compliance: Failure to act in good faith can result in referral to the VA Suspension and Debarment Committee, fines, and prosecution.

• Cooperation: Offerors must cooperate with the VA to demonstrate compliance, providing documents such as invoices and subcontracts.

• Certification Form: A specific certification section must be completed, signed, and returned with the offer.

• Mandatory Submission: This certification must be completed and submitted with the offer. Failure to do so will result in the offer being deemed ineligible for award.

• Compliance Requirement: Bidders must understand and be prepared to comply with the specified subcontracting limitations based on the contract type (Services, General Construction, or Special Trade Construction).

• Verification: The VA may review documents to determine compliance during and after contract performance.

Form / Attachment / Pricing Sheet

This document is a template for bidders to provide past performance references as part of their proposal submission. It outlines the specific information required for each reference.

For each of the three provided reference slots, bidders must complete the following fields:

• Contracting Activity Name
• Location
• Contract Number
• Point Of Contact
• Telephone Number
• Dollar Amount
• Brief Description of Services Provided

Bidders must accurately complete this form with details of relevant past performance to demonstrate their capability to meet the requirements of the solicitation. This information will likely be a key factor in the evaluation of proposals.

Solicitation / RFP / RFQ

This solicitation is for Home Sleep Apnea Testing (HSAT) services for the Gulf Coast Veterans Health Care System (GCVHCS), which includes facilities in Mississippi, Alabama, and Florida. The goal is to expand the in-house HSAT program to increase veteran access to care, decrease wait times, reduce community spending on HSAT, and improve diagnosis and treatment timelines for sleep-disordered breathing. The contract is for a base year with four option years.

• The service must require no upfront costs.

• Devices must be capable of measuring and differentiating between central sleep apnea.

• Devices and reports must register sleep time and state (REM vs. non-REM), score REM/non-REM, report a low failure rate, and measure AHI, RDI, ODI, heart rate, oximetry, actigraphy, body position, snoring, and chest motion. Devices can be disposable or non-disposable.

• The contracted service and devices must be compatible with the VA Somnoware system.

• The contractor must receive orders, prepare and ship devices, contact patients for instructions, provide return shipping labels, review studies, upload results to Somnoware, and send to providers.

• Retesting at no cost is required if insufficient data is provided.

• 24/7 complimentary technical support for patients and healthcare providers is required.

• All acquisitions require adherence to Information Security and Privacy language.

• Contract Type: Firm-fixed-price contract.

• Period of Performance: Base year (06-01-2026 to 05-31-2027) plus four option years.

• Estimated Value: Not explicitly stated, but CLINs are provided for base and option years.

• Questions Due: May 6, 2026, 12:00 PM CT, via email to rene.impey@va.gov. No phone calls.

• Offers Due: May 15, 2026, 12:00 PM CT, via email to rene.impey@va.gov.

• Submission Format: Quotes must be submitted electronically in four volumes: Technical, Past Performance, Price, and VAAR 852.219-75 Notice of Limitations on Subcontracting.

• Evaluation Criteria: Comparative analysis to determine best value, considering Technical Capability, Past Performance, and Price. Technical and Past Performance are of equal importance.

• This acquisition is set aside 100% for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be actively registered as a verified, active SDVOSB in the SBA Small Business Search and meet the NAICS code 339112 size standard (1,000 employees).

• Offerors must complete and return specific attachments (A, G, H, and VAAR 852.219-75).

• Wage determinations are applicable and may be updated.

• The solicitation includes numerous clauses related to security, data protection, and compliance.

Form / Attachment / Pricing Sheet

This document is Attachment B, a Past Performance Questionnaire. It is designed to gather information from entities evaluating a contractor's past performance to determine relevancy and recency. This information is crucial for assessing the likelihood of successful performance on a future contract.

• Contractor Information: Name, Address, Point of Contact.

• Contract Information: Contract Number, Type, Award Date, Period of Performance, Total Dollar Amount (including options), and a brief description of the services performed.

• Performance Ratings: A detailed questionnaire covering Quality of Service, Timeliness of Performance, Business Relations, and Management of Key Personnel. Ratings are on a scale from Outstanding (O) to Unsatisfactory (U), with definitions provided for each level.

• Remarks: A section for overall performance comments.

• Respondent Information: Printed Name, Title, Signature, and Phone Number.

• Complete the questionnaire based on the provided guidance and scoring levels.

• Circle one rating for each question.

• If unable to provide a rating, circle 'N' (Unknown Confidence).

• Handwritten remarks are encouraged.

• Supplement knowledge with judgments from others in your organization.

• Return the completed questionnaire by Friday, May 15, 2026, 12:00 p.m. CT via email to rene.impey@va.gov.

This questionnaire is a critical tool for the government to evaluate a bidder's past performance. Bidders should be aware that failure to provide accurate and complete information for this questionnaire (when requested by the government to be submitted by the bidder or their references) may render their proposal unresponsive. Understanding the criteria and the level of detail required will help bidders prepare to provide or solicit this information effectively.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Florida, specifically for the counties of Escambia and Santa Rosa. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes specific notes and executive orders (EO 13706 and EO 13658) related to paid sick leave, minimum wage adjustments, and contractor requirements.
• Details vacation and holiday policies.
• Outlines procedures for conforming unlisted classifications and wage rates.

This document is crucial for bidders to understand the labor costs associated with performing services under a contract subject to the Service Contract Act in the specified geographic area. Bidders must ensure their proposed wages and fringe benefits meet or exceed the rates and benefits listed in this determination to comply with federal regulations. Failure to comply can lead to penalties and contract non-compliance.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in Mobile County, Alabama.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week).
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining specific requirements and rates for contractors.
• Provides information on vacation and holiday entitlements.
• Outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to understand the labor costs associated with performing the contract. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4559, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in Florida County of Bay, Florida.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates required fringe benefits (Health & Welfare).
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Outlines the process for conforming additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. It helps in accurate cost estimation for proposals.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA) for the state of Mississippi, specifically for the counties of Hancock, Harrison, and Jackson. It establishes the minimum wage rates and fringe benefits required for various occupations employed under federal service contracts in this geographic area.

• Lists numerous occupations categorized by general field (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• For each occupation, it specifies a minimum hourly wage rate.
• It also indicates that "Fringe Benefits Required Follow the Occupational Listing," and later details specific Health & Welfare benefits ($5.55 per hour or $222.00 per week) and Paid Sick Leave provisions (EO 13706 and EO 13658).
• Includes footnotes that provide additional context or exceptions for certain occupations (e.g., Computer Employees, Air Traffic Controllers).
• Outlines the conformance process for contractors needing to classify employees not listed in the determination.

This document is crucial for any bidder on a federal service contract in the specified area. It directly impacts labor costs by defining the minimum wages and benefits that must be paid to employees performing contract work. Bidders must use these rates when calculating their proposed pricing to ensure compliance with the Service Contract Act and avoid potential penalties.

Form / Attachment / Pricing Sheet

This document is a Quality Assurance Surveillance Plan (QASP) for the Home Sleep Apnea Testing Services. It outlines the government's procedures for monitoring contractor performance to ensure required service levels and quality standards, as defined in the Statement of Work (SOW), are met. The QASP details how the government will evaluate the contractor's adherence to performance objectives and ensure payment is only for services received.

• Performance Management Approach: Focuses on results rather than compliance with processes, allowing contractor flexibility.
• Performance Management Strategy: The contractor is responsible for quality control (QC) through their own Quality Control Plan (QCP). The government will monitor performance and review contractor reports.
• Roles and Responsibilities: Defines the roles of the Contracting Officer (CO) and Contracting Officer's Representative (COR) in contract administration and performance surveillance.
• Performance Standards/Quality Levels: Detailed in the SOW and Attachment 1, these standards determine payment, potential incentives, or deductions.
• Surveillance Techniques: Includes random monitoring and 100% inspection by the COR, as well as customer feedback analysis.
• Acceptable Quality Levels (AQLs): Defined in Attachment 1, with a 100% AQL for critical activities like device compatibility and service delivery.
• Documentation: Outlines the use of monitoring forms (Attachment 2) and monthly reports by the COR.
• Analysis: Describes how performance will be determined, corrective actions managed, and issues resolved.

This QASP is crucial for bidders as it defines the government's expectations for quality and performance monitoring. It highlights the performance-based nature of the contract, emphasizing results and customer satisfaction. Bidders should pay close attention to the performance standards, acceptable quality levels, and surveillance methods detailed in this plan and its attachments to understand how their performance will be evaluated and compensated. The plan also clarifies the government's surveillance process and the roles of the COR, which bidders will interact with.

Form / Attachment / Pricing Sheet

This document is a notification form for contractors to acknowledge and agree to the insurance requirements specified in the contract. It serves as confirmation that the contractor understands and will comply with these requirements throughout the contract's performance period, including any modifications or extensions.

• Acknowledgement of Understanding: Contractor confirms reading and understanding the contract's insurance requirements.
• Agreement to Maintain Insurance: Contractor agrees to maintain insurance in specified amounts and types.
• Cancellation/Modification Clause: Policies must include an endorsement requiring advance notice to the Contracting Officer before cancellation or material change.
• Workers' Compensation: Contractor must maintain Workers' Compensation Insurance for the entire performance period.
• Subcontractor Insurance: Contractor must maintain and provide proof of subcontractors' insurance upon request.
• Contractor Information: Fields for Insurance Company(s), Contractor Name, Address, Authorized Signature, and Typed Name/Title.

Bidders should review this form to understand the specific insurance obligations that will be part of the contract. This includes the types and minimum amounts of insurance required, notification procedures for changes or cancellations, and the need to manage subcontractor insurance. This information is crucial for accurately estimating costs and ensuring compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a Contractor Certification form that potential bidders must complete and submit. It requires the contractor to certify compliance with specific legal provisions related to the employment of foreign nationals.

• Compliance with Immigration and Nationality Act: The contractor must certify adherence to all legal provisions of the Immigration and Nationality Act of 1952, as amended, and related laws enforced by Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor.
• Prohibition of Illegal Alien Employment: The contractor shall not knowingly employ, contract, or subcontract with an illegal alien or a foreign national non-immigrant who is in violation of their status.
• Consequences of Non-Compliance: Failure to comply may result in the foreign national being prohibited from working at the contractor's place of business servicing VA patient referrals, or other locations where services are provided to VA-referred veterans. This failure can also form the basis for contract termination for breach.
• Subcontractor Certification: The contractor agrees to obtain similar certifications from their subcontractors.
• Certification Statement: Requires signature, date, typed name and title, and company name.
• False Certification Warning: States that making a false, fictitious, or fraudulent certification may subject the maker to prosecution under 18 U.S.C. 1001.

Bidders must understand that completing and submitting this certification is a mandatory requirement for this opportunity. Failure to comply with the terms outlined in this certification, including ensuring subcontractors also comply, could lead to disqualification or contract termination. It highlights the government's focus on legal employment practices for personnel involved in services related to Department of Veterans Affairs patient referrals.