Hoods, Ducts, and Fire Protection Systems Maintenance & Repair Services Andersen AFB, Guam

Forms / Attachments / Pricing Sheets

This document, "Attachment 6 - Clauses and Provisions," lists and incorporates by reference numerous clauses and provisions that will be part of any resulting contract. It serves to inform potential bidders of the legal and regulatory requirements that will govern the performance of the contract.

• Clauses Incorporated by Reference: A comprehensive list of FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses, including their number, alternate/deviation number, title, year, and section.
• Clauses in Full Text: A section providing the full text of specific clauses, such as "Instructions to Offerors-Commercial Products and Commercial Services."
• Key Clauses of Note: Includes provisions related to:
  • Contracting Officer's Representative
  • Whistleblower Rights
  • Safeguarding Covered Defense Information
  • Prohibition on Acquisition of Covered Defense Telecommunications Equipment or Services
  • Payment Instructions (Wide Area WorkFlow - WAWF)
  • Evaluation Factors for Commercial Products and Services
  • Ordering and Order Limitations
  • Options to Extend Services/Term
  • Limitations on Subcontracting
  • Statement of Equivalent Rates for Federal Hires
  • Tax on Certain Foreign Procurements

This document is critical for bidders to understand the full scope of contractual obligations, compliance requirements, and operational procedures. Bidders must review these clauses to ensure they can meet all stipulated terms and conditions, which will impact their proposal preparation, pricing, and overall ability to perform the contract. Specific attention should be paid to clauses regarding submission of offers, payment processes, subcontracting limitations, and any special requirements like those related to telecommunications equipment or foreign procurements.

Form / Attachment / Pricing Sheet

This document, "Additional Instructions to Offerors," serves as an addendum to the solicitation (RFO 52.212-1) for Hoods, Ducts, and Fire Protection Systems Maintenance & Repair Services. It provides specific instructions and requirements for offerors submitting quotations, supplementing the original solicitation.

• Contract Type: Firm-fixed price (FFP), indefinite delivery, indefinite quantity (IDIQ).
• Submission Requirements: Quotations must be submitted via email to specified points of contact. Non-conformance may lead to elimination or unfavorable evaluation.
• Quotation Content: Must be clear, concise, and provide convincing evidence of promised performance. Elaborate brochures or artwork are not desired.
• Quotation Validity: Offerors must state that their quotation is valid for 90 days.
• Quotation Volumes: Quotations must be submitted in four distinct volumes:
  • Volume I (Complete Quotation): Includes administrative information, description of offered items, statement of agreement with terms, and specific requirements such as Fire Protection Technical Solutions, Fire Protection Certifications, Hoods and Ducts Maintenance Plan, Quality Control Plan, Safety Plan, and Teaming Agreement (if applicable). This volume has a 10-page limit and requires a sanitized copy.
  • Volume II (Pricing Information): Must use Attachment 2, Pricing Worksheet, for complete pricing on all Contract Line Items (CLINs).
  • Volume III (Past Performance Fact Sheet - PPFS): Maximum of three PPFS (Attachment 7) related to the scope, size, and complexity of the proposed work. Includes instructions for identifying current Points of Contact (POCs) and submitting Past Performance Questionnaires (PPQs - Attachment 8).
  • Volume IV (Representations and Certifications): Offerors must be registered in SAM.gov and maintain active registration. A statement asserting current, accurate, and complete representations and certifications in SAM is required.

This document is critical for bidders as it outlines the specific format, content, and submission procedures for their quotations. It details essential requirements for each volume of the submission, including technical solutions, maintenance plans, quality control, safety plans, pricing, past performance documentation, and certifications. Failure to adhere to these instructions may result in disqualification or negatively impact the evaluation of the quotation.

Form / Attachment / Pricing Sheet

This document provides mandatory instructions for interested parties to attend a pre-proposal site visit for the Hoods, Ducts, and Fire Protection Systems Maintenance & Repairs opportunity.

• WHO: Limited to two (2) personnel per company/vendor/party.
• WHAT: Pre-proposal site visit.
• WHEN: Wednesday, 15 April 2026, at 09:00 AM ChST (Local).
• WHERE: 36th Contracting Squadron's Main Conference Room, Consolidated Support Center, Building 22026, Andersen AFB, Guam 96929.
• WHY: To allow offerors to inspect the site and understand conditions affecting contract performance, as required by FAR 52.237-1.
• HOW (Offerors with Base Access): Email contracting POCs with full names and positions by Monday, 13 April 2026, 12:00 PM noon (ChST). State current base access. Report to Building 22026 at 09:00 AM ChST.
• HOW (Offerors without Base Access): Email contracting POCs with full names and positions by Monday, 13 April 2026, 12:00 PM noon (ChST). State lack of base access. Report to AAFB North Gate Visitors Center at 08:00 AM ChST for potential sponsorship.
• Points of Contact (POCs): Nicole Servin, Sir Rashaliq Hankerson, and Nathaniel Entilla with email addresses and phone numbers provided.
• Installation Access Requirements: A link to the Andersen AFB Visitor Center is provided.

Attendance at this site visit is strongly encouraged to understand site conditions that may impact contract performance costs. Failure to inspect the site may preclude a claim after contract award. Bidders must follow the specific instructions for requesting attendance based on their base access status and adhere to the stated deadlines for submission of attendee information.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for Hoods, Ducts, and Fire Protection Systems Maintenance & Repair Services at Andersen Air Force Base (AAFB), Guam. The government intends to establish a firm-fixed-price contract for these services.

• Maintenance and repair services for Hoods, Ducts, and Fire Protection Systems.

• Services to be performed IAW the Performance Work Statement (PWS) Attachment 1.

• Contract Type: Firm-Fixed-Price.

• Period of Performance (POP): Base Year (July 1, 2026 - December 31, 2026), plus four 1-year options, and a discretionary 6-month extension.

• Place of Performance: Andersen Air Force Base (AAFB), Guam.

• Quotations are due no later than May 1, 2026, 12:00 PM Chamorro Standard Time (ChST).

• Quotations must be submitted via email to the points of contact listed.

• A mandatory one-time site visit is scheduled for April 15, 2026, at 9:00 AM ChST. Failure to attend will result in an unacceptable rating.

• Award will be made to the responsible offeror whose submission is most advantageous to the Government, considering price and other factors per Attachment 5 (Evaluation Criteria).

• This requirement is a 100% Small Business set-aside.

• NAICS Code: 561790 – Other Services to Buildings and Dwellings.

• Size Standard: $9.0M.

• All companies must be registered in the System for Award Management (SAM.gov).

• Questions regarding the announcement must be submitted in writing via email by April 22, 2026, 4:00 PM ChST.

• Required insurance coverage includes Comprehensive General Liability, Automobile Liability, and Worker's Compensation.

• Numerous attachments are provided, including the PWS, Pricing Sheet, Wage Determination, Evaluation Criteria, and Site Visit Instructions.

Form / Attachment / Pricing Sheet

This document is Attachment 8, a Past Performance Questionnaire, for Solicitation FA524026Q0009. It is used by the Government to gather feedback on a contractor's past performance as a selection factor for awarding a purchase order for Hoods, Ducts, & Fire Protection Systems Maintenance & Repair Services at Andersen Air Force Base, Guam.

• Contract Identification: Details about the contract being evaluated (Company, CAGE Code, Contract Number, Type, Program Title, Services Performed, Period of Performance, Dollar Value, Contractor's Role).
• Customer or Agency Identification: Information about the entity that received the services.
• Respondent Identification: Details of the individual completing the questionnaire.
• Performance Information: Sections to rate the contractor's performance on:
  • Scope of Work (e.g., preventative maintenance, certification, repairs).
  • Ability to maintain standards, proactively respond to issues, provide manpower, and stay on schedule.
  • Customer service and willingness to rehire.
• Rating Scale: Definitions for Excellent (E), Satisfactory (S), Unacceptable (U), and Not Applicable (N/A).

This questionnaire is sent to previous customers of the prime contractor. Bidders should be aware that their past performance on contracts similar to the one being solicited will be evaluated. The questions within this form indicate the types of performance metrics and areas the government will be assessing.

Completed questionnaires are due no later than May 1, 2026, at 12:00 PM Chamorro Standard Time (ChST) and should be returned to the Government Points of Contact (POCs) listed: Nicole Servin, Sir Rashaliq Hankerson, and Nathaniel Entilla.

Form / Attachment / Pricing Sheet

This document is a mandatory pricing sheet (Excel file) that bidders must use to provide their pricing for the services outlined in the solicitation. It details the CLINs (Contract Line Item Numbers) for both recurring preventative maintenance and non-recurring "over and above" work, across a base period and four option years.

• CLIN Structure: The sheet breaks down pricing by Base Period and Option Years 1 through 4.
• Service Categories: It specifies pricing for "Preventative Maintenance" (recurring) and "Over and Above Work" (non-recurring).
• Specific Services: Preventative maintenance is further divided into "Hoods and Ducts Cleaning" (Para 1.2) and "Fire Protection Systems" (Para 1.3).
• Quantities and Units: Provides estimated quantities (e.g., MO for month, EA for each) and units for each CLIN.
• Pricing Fields: Includes columns for "UNIT PRICE" and "SUB TOTAL." Notably, "Over and Above Work" CLINs are marked as "NOT PRICED" and to be "definitized as needed."
• Frequency: Details the frequency of service (e.g., Semi-Annual, Monthly) for specific locations and types of service.

Bidders must complete this pricing sheet accurately to submit a compliant proposal. The sheet outlines the expected scope and duration of services, including the number of locations and service frequencies, which are critical for developing a comprehensive and competitive price. The distinction between priced preventative maintenance and non-priced "over and above" work is also important for understanding the contract structure.

Form / Attachment / Pricing Sheet

This document, "Past Performance Fact Sheet," is a form intended for offerors to complete. It serves as a structured way to provide information about a contractor's past performance on previous contracts, which is a critical component of the source selection process.

• Section 1: Contract Identification: Requires details about the contract, including contractor name, cage code, contract number, type, program title, description of work, period of performance, contract dollar value, and a description of the work performed. It also asks how the project is relevant and if it was competitively awarded.
• Section 2: Customer or Agency Identification: Gathers information about the customer or agency for whom the services were performed, including their name, description, and the geographic scope of the services.
• Section 3: Respondent Identification: Collects contact information for the individual providing the past performance data, including their name, title, contact details, position, and the duration they worked on the contract.

Bidders must complete this fact sheet to provide documented evidence of their past performance. This information will be used by the government to evaluate the offeror's likelihood of success on the current opportunity based on their historical performance. Accurate and complete submission is crucial for a favorable past performance evaluation.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Evaluation Criteria," outlines the basis for contract award for the Hoods, Ducts and Fire Protection Maintenance and Services opportunity. It details how offeror quotations will be evaluated to determine the best value to the Government.

• Basis for Contract Award: The Government will award to the responsible offeror whose quotation represents the best value, considering price and non-price factors. A comparative evaluation will be used.
• Evaluation Factors:
  • Price Evaluation Factor: Assesses Total Evaluated Price (TEP), including fairness, reasonableness, and potential price realism. Includes a mathematical factor for a six-month extension of services for evaluation purposes only.
  • Technical Approach Factor: Compares offerors' proposed approaches and capabilities to meet the Performance Work Statement (PWS) requirements, assessing clarity, soundness, and efficiency.
  • Past Performance Factor: Assesses recent (last three years) and relevant past performance, including predecessor companies, key personnel, and subcontractors. Recency and relevancy are key criteria. Performance quality will be assessed based on submitted data and government records (CPARS, PPIRS).
• Award Process: The Government intends to evaluate and award without discussions, but reserves the right to communicate with offerors and solicit revised quotations.

This document is critical for bidders as it defines the criteria by which their proposals will be judged. Understanding these factors (Price, Technical Approach, and Past Performance) and their relative importance will allow bidders to tailor their quotations to maximize their chances of receiving an award. It also clarifies the award process, including the possibility of discussions and revised quotations.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas.

• Lists numerous occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Specifies the geographic areas covered: Guam Statewide, Northern Marianas Statewide, and Wake Island Statewide.
• Includes footnotes for specific occupations, particularly for computer employees, and details on night pay, Sunday pay, hazardous pay differentials, and uniform allowances.

This document is crucial for bidders responding to solicitations that incorporate the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals for covered contracts. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for the specified occupations and locations to be compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive maintenance and repair services for hoods, ducts, and fire protection systems at Andersen Air Force Base (AAFB), Guam, ensuring safe operations and compliance with all applicable regulations and standards.

• Perform recurring inspections, cleaning, and minor repairs for hood and duct systems in accordance with NFPA 96 and manufacturer's instructions.

• Inspect and certify fire protection systems on a recurring basis per NFPA 17 and NFPA 96.

• Repair all deficiencies identified during inspections, preventive maintenance, certification, and service calls.

• Respond to service calls within one business day and complete repairs within required timeframes.

• Develop and submit a written Periodic Inspection and Preventive Maintenance (PI & PM) Program within 30 days of contract award.

• Prepare and submit written reports and documentation for all work performed.

• All work must meet the standards outlined in the contract, local, state, and federal regulations, and relevant industry standards (e.g., NFPA).

• Inspections and maintenance may be witnessed and certified by the Government's authorized representative.

• Performance will be assessed based on meeting 100% of performance thresholds for all objectives.

• Period of Performance: 1 Base Period (6 months) and four (4) 12-month option years.

• Base Period: July 1, 2026 – December 31, 2026.

• Option Years: January 1, 2027 – December 31, 2030.

• Place of Performance: Andersen Air Force Base, Guam.

• Work is to be scheduled outside of normal operating hours to minimize disruption.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Contractor personnel must comply with AAFB security requirements, including obtaining necessary passes and badges.

• Contractor must provide a designated Contract Manager (CM) with full authority.

• Contractor personnel must be identifiable and possess required licenses and certifications.

• Contractor must comply with all environmental regulations and safety standards (OSHA, AFOSH).