HOSE

Solicitation / RFP / RFQ

This document is a "Memorandum to the File" justifying the use of other than full and open competition for an acquisition under the simplified acquisition threshold. It explains that the government intends to solicit from only one source, TEXCEL, for specific hose assemblies and fittings.

• Item: Hose Assemblies, 4" ID x 25' Lengths.

• Hose Specification: MIL-DTL-24135C (supersedes MIL-H-24135) modified, 300 PSI.

• End Fittings: Minimum 300 PSI, Brass, Heavy Duty Cam & Groove, PT Coupling CO. Item #1200540H and #1200340H or equal, with corresponding SS ferrule crimp.

• Estimated Cost: $34,000

• Required Delivery Date: 08/06/2026

This document does not contain proposal submission instructions or evaluation criteria, as it is a justification for sole-source procurement.

This procurement is being conducted using other than full and open competition, specifically citing "Brand Name" as the reason. The justification states that PT Coupling connections were the only available brass connections meeting the required material specifications and sizing for 300 PSI, necessary to avoid hose crimp failure experienced previously. Other companies' products were found to not meet the specifications or could not be modified to meet the agency's needs.

• The justification references FAR 13.106-1(b)(1)(i) and FAR 13.106-3(b)(3)(i).
• The manufacturer/service provider is TEXCEL, with a point of contact and address provided.
• The document includes technical/requirements certification from Heather Switzer, Mechanical Engineer.

Solicitation / RFP / RFQ

This document outlines the contract item requirements for a 4-inch Inside Diameter (ID) by 25-foot long hose assembly. The hose assembly is intended for use in a marine environment in Pearl Harbor, Hawaii, exposed to high UV weather, and will serve as a temporary freshwater or saltwater header. When not in use, it will be coiled and stored.

• Hose Assembly Specifications:

  • Size: 4" ID x 25' Long
  • Material: Nonmetallic, high UV protection & abrasion resistant tube & cover.
  • Construction: Texcel Gamma-Flex Tank 300 (Part Number GTA30C1-4.0), 300 PSI working pressure, 29 in/HG vacuum, 10" bend radius, 2.72 lbs/ft.
  • Tube: Black Nitrile.
  • Cover: Black corrugated neoprene.
  • Reinforcement: High tensile tire cord plies with dual helix wire.
  • Temperature Range: -40 deg F to +190 deg F.

• End Fittings:

  • Both ends require interlocking crimp ferrules and camlock adapters.
  • 1st Hose End: PT Coupling Co. 4" Heavy Duty Male Cam & Groove Adapter (Part Name 40EHD, Item # 1200540H), Brass (UNS C92200).
  • 2nd Hose End: PT Coupling Co. 4" Heavy Duty Female Cam & Groove Coupler (Part Name 40CHD, Item # 1200340H), Brass (UNS C92200), modified with STA-LOK II Cam Assembly (Part Name SLS30, Item # 5009030A) featuring stainless steel cam arms, pins, pull rings, and lock plates.
  • Interlocking Ferrules: PT Coupling Co. Pro-Grip C50SS Crimp Ferrule (Part Name 40424C50SS, Item # 54140424), 4", stainless steel.

• Assembly Standards:

  • Hose end assembly must comply with National Association for Hose Accessories Distribution (NAHAD) certification standards.

• Testing & Certification:

  • Each assembly requires hydrostatic strength testing (300 PSIG for 10 minutes).
  • Visual inspection for defects.
  • Vendor certification required for stainless steel modifications, leak-free assembly, and NAHAD compliance.
  • Each assembly must have a unique serial number stamped/etched on the ferrule.
  • Written certifications (hydrostatic test, visual inspection, NAHAD compliance) with tester signature, date, and serial numbers must be provided.

• Price quotes must include manufacturer cut sheets or product description sheets for hose, fittings, and ferrules, detailing technical characteristics and manufacturer contact information.

• Quotes must reference manufacturer part numbers.

• Vendors may be required to submit a 5-foot hose assembly for destructive testing at their expense.

• Hoses must be packaged and palletized to prevent transit damage.

• Avoid tight coiling to prevent kinks.

• Use sufficient padding to protect female camlock adapter arms.

• Ensure stacked hoses do not suffer damage from weight.

This appears to be a market survey request, with specific technical requirements for hose assemblies. Bidders are required to provide detailed manufacturer information and may be subject to destructive testing.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically hose assemblies, prepared in accordance with FAR Subpart 12.6. It constitutes the only solicitation, and no separate written solicitation package will be issued. The procurement is being conducted under FAR Part 13 Simplified Acquisition Procedures, with the award resulting in a Firm-Fixed-Price purchase order.

• Item: HOSE, 4" X 25' HOSE ASSEMBLIES. 4" ID X 25' LENGTHS.

• Hose Specification: MIL-DTL-24135C (MODIFIED IAW ATTACHED), 300 PSI.

• End Fittings: Minimum 300 PSI, BRASS, HEAVY DUTY CAM & GROOVE HOSE END CONNECTIONS PT COUPLING CO. (Item #1200540H and #1200340H or equal), CORRESPONDING SS FERRULE CRIMP.

• Ordering Data: Includes specific requirements for synthetic rubber hose, general specifications, markings, and commercial packaging as detailed in attachments.

• Quantity: 20 EA

• Contract Type: Firm-Fixed-Price purchase order.

• Period of Performance: Delivery required by June 30, 2026.

• Estimated Value: Not explicitly stated, but pricing details are requested.

• Submission Deadline: May 29, 2026, at 12:00 HST.

• Submission Method: Via email to wongduean.a.guajardo.civ@us.navy.mil.

• Required Information: Legal Company Name, UEI number, CAGE code, documented proof of meeting technical specifications, and confirmation of pricing validity for at least 60 days.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) basis, considering:

  • Technical Acceptability (verified via descriptive literature, data sheets, drawings).
  • Past Performance (evaluated via SPRS).
  • Price (lowest total evaluated price).

• Initial Set-Aside: Total Small Business Set-Aside.

• Nonmanufacturer Rule (NMR): Applies; small business distributors/non-manufacturers must provide products manufactured by a domestic small business.

• Cascading Evaluation: Quotes from eligible small businesses will be evaluated first. If fewer than two technically acceptable quotes are received from small businesses, the set-aside may dissolve, and quotes from large businesses will be evaluated.

• Offerors must complete annual representations and certifications online at SAM.gov.

• Mandatory Commercial Clauses are incorporated by reference (FAR 52.212-4, FAR 52.212-5, DFARS 252.212-7001).

• Additional clauses include WAWF information, Agency Protests, SPRS for Past Performance, and a Mercury Exclusion Clause.

• Payment method is Wide Area Work Flow (WAWF).

Other / Unclassified

This document, titled "CLAUSES INCORPORATED BY REFERENCE," lists numerous contract clauses and provisions that are incorporated into a contract by reference. It includes clause numbers, alternate/deviation numbers, clause titles, year/month of the clause, and the section in which they appear.

This document is crucial for potential bidders as it outlines the legal and regulatory requirements that will govern any resulting contract. Bidders must review these clauses to understand their obligations, rights, and responsibilities, including but not limited to:

• Requirements and Prohibitions: Clauses related to compensation of officials, whistleblower rights, safeguarding defense information, prohibitions on acquiring certain telecommunications equipment, and business operations with specific regions.
• Payment and Invoicing: Procedures for electronic submission of payment requests and receiving reports via Wide Area WorkFlow (WAWF).
• Evaluation and Award: Information on evaluation factors (e.g., price, technical acceptability, delivery) and the notice of award process.
• Compliance: Requirements for compliance with various laws and regulations, including those related to Buy American, Free Trade Agreements, and unique item identification.
• Domestic Source Restriction: A specific provision (252.203-7000) states that the solicitation is restricted to domestic sources, with exceptions for Canadian sources.

Understanding these incorporated clauses is essential for preparing a compliant and competitive offer.