Hospital Consumer Assessment and Hospital Provider Systems (HCAHPS) for Quentin N Burdick Memorial Health Care Facility in Belcourt, ND
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS) is conducting a Sources Sought for Hospital Consumer Assessment and Hospital Provider Systems (HCAHPS) survey services for the Quentin N Burdick Memorial Health Care Facility (QNBMHCF) in Belcourt, ND. This market research aims to identify qualified vendors, particularly Indian Economic Enterprises (IEE) or Other Small Businesses, capable of providing mail-only inpatient HCAHPS surveys. Responses are due February 4, 2026.
Scope of Work
The contractor will provide mail-only inpatient HCAHPS surveys, submitting results quarterly to the Centers for Medicaid and Medicare (CMS). Services include an annual fee plus a per-survey charge for first and second mailings. The selected organization must be CMS certified. Surveys will include 27 required questions, with an option for additional facility-specific questions. Quarterly reports will include national, state, and agency benchmark comparisons, with negative comments faxed daily.
Contract & Timeline
- Type: Sources Sought (for market research)
- Anticipated Contract Type: Firm Fixed Price
- Anticipated Duration: Base year + four 12-month option periods (total 5 years)
- Set-Aside: Indian Economic Enterprise (IEE) or Other Small Businesses
- NAICS: 541910 (Marketing Research and Public Opinion Polling)
- Response Due: February 4, 2026, 12:00 p.m. Central Time
- Published: January 21, 2026
Requirements & Qualifications
Vendors must understand and comply with HIPAA and the Privacy Act, ensuring proper use and disclosure of information with established safeguards. Secure email/communication tools are required. The "IHS IEE Representation Form.pdf" highlights the need for offerors to self-certify as an IEE, be registered in SAM, and notify the Contracting Officer if eligibility changes.
Submission Instructions
Interested parties must submit a capability statement via email to Farrah Azure (Farrah.Azure@ihs.gov). The subject line must include "Sources Sought Number IHS-SS-26-1521825". The statement should not exceed 10 single-sided pages (12-point font) and must detail:
- Overview of opinions on requirement feasibility/difficulty.
- Current capability, capacity, and prior similar experience.
- Organizational experience and management capability.
- Examples of prior Government contracts.
- UEI number, organization name, address, point of contact, and business size/type (e.g., 8(a), HUBZone).
- Indication of current certified small business status on the first page.
Additional Notes
This notice is for informational and planning purposes only and does not constitute a solicitation or obligation to award a contract. IHS does not intend to pay for responses. Responses will assist in determining the appropriate acquisition method, including potential set-asides. A Request for Quote (RFQ) may be issued later.