Hospital Grade Mattress Inspection Services - STC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 23 (36C263), is soliciting proposals for Hospital Grade Mattress Inspection Services for the St. Cloud VA Health Care System in Saint Cloud, MN. This is a Combined Synopsis/Solicitation set aside exclusively for Service-Disabled Veteran Owned Small Businesses (SDVOSB). The services are required annually to ensure patient safety, prevent infection, and comply with regulatory standards, stemming from a Patient Safety Alert. Offers are due April 15, 2026, by 10:00 AM CST.
Scope of Work
The contractor will provide comprehensive on-site inspections of all hospital-grade mattresses, including covers and internal cores. Key deliverables include:
- Developing and submitting a written inspection checklist within ten (10) calendar days post-award.
- Performing specific inspection tasks: visual inspection, zipper checks, cover removal for secondary inspection, fluid ingress testing, impermeability testing, mattress support assessment, and structural integrity checks.
- Identifying failing mattresses using a strip of blue duct tape.
- Submitting inspection reports within five (5) business days after the on-site inspection.
Contract Details
- Contract Type: Single Award, Firm Fixed Price Service Contract.
- Period of Performance: One (1) Base Year (June 1, 2026 - May 31, 2027) with four (4) Option Years, extending through May 31, 2031.
- Set-Aside: Exclusively for Service-Disabled Veteran Owned Small Businesses (SDVOSB).
- Product Service Code: H971 (Other Quality Control, Testing And Inspection Services: Furniture).
- Place of Performance: St. Cloud VA Health Care System, Saint Cloud, MN.
Submission & Evaluation
- Questions Due: April 8, 2026, by 10:00 AM CST.
- Offers Due: April 15, 2026, by 10:00 AM CST.
- Submission Method: Email offers to mark.clayburne@va.gov with the subject line "RFQ 36C26326Q0503". Offerors should use and sign the SF 1449 or submit a quote with a statement of acceptance of terms.
- Evaluation Factors: Technical, Past Performance, and Price. The Government intends to evaluate all line items on a group basis and make a single award.
- Eligibility: Offerors must be registered in SAM and certified SDVOSBs in the SBA database.
Additional Notes
A U.S. Department of Labor Wage Determination (No. 2015-4953, Revision No. 28) is included, outlining minimum wage rates and fringe benefits for contract work in Benton and Stearns Counties, MN. Bidders must consider these labor costs in their proposals. VAAR Clause 852.219-76 must be completed and signed.