Hospital Grade Mattress Inspection Services - STC

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the mattress procurement opportunity.

• Mattress Types: The estimated 316 mattresses include a small percentage of bariatric or low air types, but not ICU mattresses.
• Asset List: Umano and Geo mattresses are the primary brands. An inventory or asset list is available for contractor reference.
• Quantity Variance: Increases beyond the stated ±5% variance would be addressed through a bilateral modification.
• Inspections: Secondary inspections involving mattress cover removal are required when visual inspection indicates potential failure. Removal is part of the visual inspection process, checking for wear, pinholes, zippers, and stains.
• Fluid Ingress Testing: All methods listed in the Statement of Work (e.g., black light, moisture meter) are mandatory.
• Inspection Checklist: A single standardized inspection checklist across brands (Umano and Geo) referencing manufacturer IFUs should suffice. The focus is on wear, pinholes, stains, and support, differentiating between mattress and cover failure.
• Contractor Support: Housekeeping will remake beds after inspections, implying contractor personnel will not be solely responsible for this task.
• Access: Mattresses are generally available for inspection in grouped locations by building and floor.
• Report Data: Serial numbers or asset tags are not required in the inspection report beyond building and room number.
• Schedule Delays: Delays due to patient care restrictions must be addressed contractually with the Contracting Officer's Representative (COR) within the 90-day completion window.

These clarifications provide specific details on mattress types, inspection procedures, reporting requirements, and contractual handling of variances and delays, which bidders should consider when preparing their proposals.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4953, Revision No. 28) for the Service Contract Act, applicable to the area of Minnesota Counties of Benton and Stearns. It outlines the minimum wage rates and fringe benefits required for various occupations when performing contract work in this region.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing applicable benefits and wage adjustments.
• Outlines vacation and holiday entitlements.
• Provides guidance on the conformance process for unlisted classifications.

This document is crucial for bidders to understand the labor costs associated with the opportunity. It establishes the minimum wages and benefits that must be paid to employees performing work under the contract, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Solicitation / RFP / RFQ

This solicitation is for On-Site Mattress Inspection Services for the St. Cloud VA Health Care System. The requirement is annual and stems from a Patient Safety Alert published April 18th, 2024. The services aim to ensure patient safety, prevent infection, and comply with regulatory standards.

• Comprehensive inspections of all hospital-grade mattresses within the facility, including covers and internal cores.

• Development and submission of a written inspection checklist within ten (10) calendar days after contract award.

• Specific inspection tasks include visual inspection, zipper check, cover removal for secondary inspection, fluid ingress testing, impermeability testing, mattress support assessment, and structural integrity checks.

• Identification of failing mattresses with a strip of blue duct tape.

• Submission of inspection reports within five (5) business days after the conclusion of the on-site inspection.

• Contract Type: Single Award, Firm Fixed Price Service Contract.

• Period of Performance: 1 Base Year with 4 Option Years.

  • Base: 6/01/2026 - 05/31/2027
  • Option Year 1: 6/01/2027 - 05/31/2028
  • Option Year 2: 6/01/2028 - 05/31/2029
  • Option Year 3: 6/01/2029 - 05/31/2030
  • Option Year 4: 6/01/2030 - 05/31/2031

• Estimated Value: Not explicitly stated, but it is a simplified acquisition.

• Delivery Terms: Delivery orders with 30 days ARO (After Receipt of Order).

• Questions Due: Wednesday, April 8, 2026, by 10:00 AM CST.

• Offers Due: Wednesday, April 15, 2026, by 10:00 AM CST.

• Submission Method: Email to mark.clayburne@va.gov with the subject line "RFQ 36C26326Q0503".

• Offerors are recommended to use and sign the SF 1449. Alternatively, a quote can be submitted with a statement of acceptance of terms.

• Evaluation: The Government intends to evaluate all line items on a group basis and make a single award. Evaluation factors include Technical, Past Performance, and Price.

• This solicitation is set aside exclusively for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be registered in the System for Award Management (SAM) at the time of offer.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• VAAR Clause 852.219-76 (Notice of Limitations on Subcontracting-Certificate of Compliance for Supplies and Products) must be completed and signed.

• The contract will be administered by Network Contracting Office 23.