Hotel Accommodation and Related Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Government, through the U.S. Embassy Libreville, intends to award a firm-fixed-price contract for Hotel Accommodation and Related Services in Libreville, Gabon. This opportunity is for providing lodging and associated services for U.S. Embassy Libreville guests, specifically supporting a U.S. Department of Justice (DOJ) workshop. The contract will be awarded to the responsible company submitting an acceptable offer at the lowest price. Offers are due by May 8, 2026, at 09:00Z.
Scope of Work
The contractor shall provide hotel accommodations for approximately 100-125 participants during the core workshop period of May 18-22, 2026, with flexibility for staggered arrivals/departures between May 16-24, 2026. Key requirements include:
- Hotel must be co-located with or immediately adjacent to the workshop venue, allowing walking access.
- Provide a room block of approximately 100-125 rooms, primarily standard single-occupancy.
- Offer flexible cancellation and modification terms.
- Itemized nightly room rates for single and double occupancy, including taxes and service charges, and specify if breakfast is included.
- Daily housekeeping, reliable high-speed Wi-Fi, 24/7 front desk, and secure premises.
- Rooms must include air conditioning, private bathrooms, and workspace.
- Designate a single point of contact for group coordination.
- Ensure compliance with standards appropriate for official U.S. government-sponsored events.
Contract & Timeline
- Contract Type: Firm-Fixed-Price
- Period of Performance: May 16–24, 2026 (core dates May 18–22, 2026)
- Set-Aside: Open Market (None specified)
- Product/Service Code: V231 (Lodging - Hotel/Motel)
- Offer Validity: 30 days
- Payment Terms: Net 30 days after receipt of invoice and acceptance of services.
- Response Date: May 8, 2026, 09:00Z
- Published Date: April 21, 2026
Evaluation
Award will be based on Lowest Price, Technically Acceptable. The Government may award based on initial offers without discussions.
Additional Notes
All contractors must be registered in the SAM (System for Award Management) Database prior to contract award. Electronic submissions are permitted via email, with offers not exceeding 35KB per email. This opportunity is subject to FAR provision 52.229-12 Tax on Certain Foreign Procurements (FEB 2021).