Hotel Lodging and Conference services in May 2026 in Durres/Albania
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Tirana, under the Department of State, has issued a Request for Quotations (RFQ) for Hotel Lodging and Conference Services in Durres, Albania. This opportunity supports an event scheduled from May 17-23, 2026. The U.S. Government intends to award a contract to the responsible company submitting the lowest priced, acceptable offer. Quotations are due by April 21, 2026, at 10:00 a.m. Albanian time.
Scope of Work
The required services include:
- Lodging: 28 standard single rooms for 6 nights (May 17-23, 2026), including breakfast.
- Conference Package: For 38 participants over 5 days, including conference room rental (equipped with projector, screen, laptop, 5 flipcharts), specific setup (five round tables for 28, one presenter table, one back table), two coffee breaks daily, two bottles of water daily, and buffet-style lunch.
- Translation Equipment: For 5 days, including two booths for four translators each, 18 table microphones, 38 headsets, three clip-on microphones, two handheld microphones, and an A/V technician.
- Optional Dinner: To be determined by the Embassy.
Contract Details
- Contract Type: Request for Quotations (RFQ) PR15910242
- Period of Performance: May 17-23, 2026
- Location: Durres, Albania
- Pricing: All prices must be in Albanian Lek (ALL), with Value Added Tax (VAT) priced as a separate line item.
- Set-Aside: This acquisition is listed as Unrestricted, with no specific set-aside indicated.
Submission & Evaluation
- Quotations Due: April 21, 2026, by 10:00 a.m. Albanian time (GMT+2).
- Submission Method: Electronically to TiranaBids@state.gov.
- Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF). File size not to exceed 30MB. Proposals must be in English.
- Required Documents: Offerors must complete SF-1449 Cover Page, Section I (Pricing Table), Section 5 (Representations and Certifications), and provide additional information as required in Section 3 of the solicitation.
- Evaluation: Award will be made to the responsible offeror with the lowest priced, acceptable offer. The government may award based on initial quotations without discussions.
Eligibility
Offerors must operate an established business with a permanent address and telephone listing in Albania.
Contact Information
For inquiries, contact Chris Carlisle at carlislecj@state.gov or Saimira Haxhi at haxhis@state.gov.