Hotel Lodging for 2026 USTRANSCOM UILS symposium

Amendment / Modification

This amendment to the UILS 2026 Statement of Work (SOW) addresses updated customer requirements concerning:

• Hotel Payment Methods: Expanded verbiage to accommodate international guests who may not have major credit cards.

• Incidentals: Explicitly defines incidentals (e.g., room service) and states they will not be covered by the USTRANSCOM contract. Guests are required to pay for incidentals in cash.

• Damages Liability: Modifies the policy for property damage. Hotels must now generate a detailed report of damages, cause, and costs, which will be forwarded to the guest's country embassy for resolution and payment, rather than being billed to USTRANSCOM.

• The SOW language related to hotel payment methods, incidentals, and property damage liability has been updated.

• This amendment clarifies existing requirements and does not appear to alter proposal deadlines or submission rules.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the hotel accommodation and service requirements for the United States Transportation Command (USTRANSCOM) International Logistics Symposium (UILS) scheduled for June 21-26, 2026.

• Lodging: A block of 40 single-occupancy rooms is required, with an option to add up to 25 additional rooms. All rooms must include complimentary Wi-Fi.

• Event Dates: Symposium activities are from June 23-25, 2026. Check-in is June 21, 2026, and check-out is June 26, 2026.

• Hotel Amenities: Daily breakfast for all guests, a business center with computer and printer facilities, and a common space for networking are required.

• Location: Hotel must be within a 15-minute drive of the Duane Cassidy Conference Center at Scott Air Force Base, Illinois, and within a quarter-mile walking distance of food and shopping venues, or provide a complimentary shuttle.

• Transportation: The hotel must accommodate a 44-passenger bus for daily pickups and drop-offs.

• Meeting Space: A private meeting space for 75 attendees is required on June 22, 2026, from 0900 to 1000, set up with chairs only.

• Not explicitly detailed, but implies a need for comfortable, convenient, and safe accommodations.

• Period: June 21, 2026 - June 26, 2026.

• Place: Within a 15-minute drive of Scott Air Force Base, Illinois.

• Billing: All room charges will be settled via a single government contract, covering room rate, taxes, and authorized miscellaneous fees. A special waiver is required for international guests who may not have credit cards. Incidentals are the responsibility of the guest.

• Damages: Guests are responsible for any physical damage to the hotel room or property, requiring an itemized report from the hotel for resolution.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for hotel accommodations and meeting space to support the United States Transportation Command (USTRANSCOM) International Logistics Symposium (UILS), scheduled for June 21-26, 2026. The government seeks a partnership with a hotel that can meet the specific needs of international participants. This announcement constitutes the only solicitation; no separate written solicitation will be issued.

• Lodging: 40 single-occupancy guest rooms for 5 nights (June 21-26, 2026). An option to add up to 25 additional rooms is available, with the final count confirmed by June 5, 2026.

• Meeting Space: A private meeting room for 75 attendees (chair-only seating) on Monday, June 22, 2026, from 0900 to 1000.

• Guest Amenities: Free in-room Wi-Fi, business center with computer/printer access, and a networking lounge area.

• Location: Within a 15-minute drive of the Duane Cassidy Conference Center on Scott Air Force Base, IL, or within a ¼-mile walking distance of food/shopping venues with a complimentary shuttle service.

• Transportation: Sufficient space to accommodate a 44-passenger bus for guest pick-up/drop-off.

• Meals: Daily breakfast must be included for all guests.

• Contract Type: Commercial purchase using FAR Part 12.

• Period of Performance: June 21-26, 2026.

• Payment: All rooms paid via a single government contract. Guests will not use personal credit cards. Contract covers nightly room charges and applicable taxes only.

• Submission Deadline: Quotes and Technical Plans are due no later than 3:00 pm CST on May 1, 2026, via email to shawna.kuebler.1@us.af.mil and danny.alamin@us.af.mil.

• Questions Deadline: Questions are due no later than 12:00 pm CST on April 29, 2026, via email to the same addresses.

• Evaluation: Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors. The government will evaluate the technical approach of the two lowest priced offerors first. Award will be made to the lowest priced technically acceptable offeror.

• NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels.

• Small Business Size Standard: $40 million.

• Competition: Full & Open Competition.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Required contractor information includes Name, Address, Point of Contact, Phone, Email, UEI Number, CAGE Code, Business Type, Offer Date/Expiration, GSA Contract Number, Payment Terms/Discount, Delivery Date, and FOB.

• Attached documents include "FA440726Q1111 - Clauses RFO, R-DFARS, and DAF Clauses and Provisions" and "UILS 2026 Hotel Requirements Statement of Work."

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into the solicitation FA440726Q1111. It also provides the full text for one specific provision, 252.204-7017, "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation."

• Clauses Incorporated by Reference: A table listing numerous FAR and DFARS clauses, their titles, the year/month they were issued, and the section of the solicitation they apply to (e.g., SEC I, SEC K, SEC L, SEC G).

• Full Text Provision (252.204-7017): This provision requires offerors to represent whether they will provide covered defense telecommunications equipment or services. If they will, specific disclosures regarding such equipment/services are required.

• Payment Instructions (252.232-7006): Details on Wide Area WorkFlow (WAWF) for submitting payment requests and receiving reports, including access, training, methods of submission, document types, and routing data.

• Buy American-Free Trade Agreements-Israeli Trade Act Certificates (52.225-4): Provisions requiring offerors to certify the origin of end products and list any foreign or Israeli end products, as well as domestic end products with critical components.

• Bidders must review the "Clauses Incorporated by Reference" to understand all applicable regulatory requirements and contractual terms that will govern the awarded contract.

• Offerors must carefully read and complete the representation and disclosure requirements in provision 252.204-7017, as it pertains to covered defense telecommunications equipment or services.

• Bidders need to understand the WAWF payment instructions to ensure proper invoicing and payment processing if awarded.

• Compliance with the "Buy American" and Free Trade Agreements provisions is critical for offerors to correctly certify their products and for the government's evaluation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the hotel accommodation and service requirements for the United States Transportation Command (USTRANSCOM) International Logistics Symposium (UILS) in 2026.

• Event Dates: Main activities from June 23-25, 2026. Check-in: June 21, 2026. Check-out: June 26, 2026.
• Room Requirements: A block of 40 single-occupancy rooms is initially required, with an option to add up to 25 additional rooms. Final room count confirmed by June 5, 2026. All rooms must have complimentary Wi-Fi.
• Hotel Amenities & Services: Daily breakfast included in the room rate. Access to a business center with computers and printers. A lounge or common space for networking.
• Location: Within a 15-minute drive of the Duane Cassidy Conference Center at Scott Air Force Base, Illinois. Within a quarter-mile walking distance of food/shopping, or provide a complimentary shuttle.
• Transportation: Must accommodate a 44-passenger bus for daily pickups and drop-offs.
• Meeting Space: Private meeting space required on June 22, 2026, from 0900 to 1000, accommodating 75 attendees. Setup requires chairs only.

N/A

• Period: June 21-26, 2026.

• Place: Within a 15-minute drive of Scott Air Force Base, Illinois.

• Billing: All room charges settled via a single government contract. No personal credit cards required from guests.

• Allowable Charges: Contract covers nightly room rate and applicable taxes only. Incidental charges (room service, food, snacks) are not authorized.

• Damages: Separate, itemized bill required for damages to be provided to USTRANSCOM for settlement.