Hotel Services For Our 2026 US Probation & Pretrial Services Post Conviction Division Training Conference
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The United States District Court, Central District of California Probation and Pretrial Services Office, is seeking proposals for hotel and resort services for its 2026 Post Conviction Division Training Conference. This Solicitation (RFQ) targets properties in Santa Barbara/Goleta, CA, with a 4-star or better rating. The conference is scheduled for September 23-25, 2026, with an estimated 120 attendees. Proposals are due by July 17, 2026.
Scope of Work
The requirement is for a hotel or resort to host a three-day training conference. Key requirements include:
- Property Rating: 4 stars or better (Michelin, Hotels.com, TripAdvisor).
- Location: Santa Barbara/Goleta, CA.
- Meeting Space: Contiguous, separate from public areas, with connected corridors to main hotel and guest rooms, set back from main streets.
- Amenities: Restaurant for up to 100, complimentary/reduced self-parking for 120 vehicles, complimentary/reduced resort fees, complimentary/reduced in-room internet, onsite fitness center, preferred in-room safe and refrigerator, family-friendly environment, and an onsite business center.
- Check-in/Check-out: Standard check-in by 3:00 pm, late check-out on Friday until 1:00 pm, and no fees for early check-out.
- Technology: Wi-Fi, A/C extension cords, wireless handheld/lapel microphones, 7.5ft x 10ft projection screens, podiums, pipe and drape, and flipcharts.
- Food & Beverage: Detailed requirements for water stations, PM registration snacks, and buffet-style meals (breakfast, lunch, breaks) for all conference days.
Contract Details
- Contract Type: Fixed price award.
- Award Basis: Lowest priced, technically acceptable offer.
- Room Rate: Must provide rooms at the government rate, which is $205.00 per night (excluding taxes) for Santa Barbara County in September 2026.
- Deposit: A reasonable deposit (up to 15% of total estimated costs) is allowed for Audio/Visual Services, Food, and Training Space. No deposits or advance payments for hotel guest rooms.
- Billing: All charges for hotel room nights, parking, conference meeting room setup, A/V, breakfast, and refreshment breaks will be direct billed to the US District Court. Incidental expenses are the responsibility of individual attendees.
Submission & Evaluation
- Eligibility: Proposals must be submitted directly from Hotel Management; no brokers will be accepted.
- Submission Deadline: Quotes must be emailed to veronica_lujan@cacd.uscourts.gov by 4:00 pm, Friday, July 17, 2026, local time.
- Proposal Content: Submissions must include a technical proposal detailing approach and project management, and a price quotation using the attached quote sheet, broken down by task with supporting documentation.
- Questions Deadline: Questions must be received by 4:00 pm, Friday, July 10, 2026, local time, addressed to Veronica Lujan, Contracting Officer, via email at veronica_lujan@cacd.uscourts.gov.
- Evaluation: Site surveys may be conducted prior to award to ensure facilities meet event requirements.
Additional Notes
Attachments include a Statement of Work (SOW), RFQ Worksheet, and Terms and Conditions. The selected property must be willing to negotiate standard terms and conditions to meet Federal Judiciary standards.