HQC00226QE001 - Third Party Logistics Services for Guam Commissaries

Questions & Answers / Clarifications

This document contains questions submitted by potential offerors and the Government's responses, clarifying various aspects of the Performance Work Statement (PWS) and other solicitation documents.

• Supply Chain Management: Offerors are only required to meet the PWS requirements; specific tasks like sourcing and procurement are not the contractor's responsibility. Replenishment stock management is handled by DeCA.
• Pricing & CLINs: No separate Time & Materials (T&M) CLIN will be added for unspecified tasks. Offerors must include all costs in their Firm-Fixed Price (FFP) bid. A stock discrepancy allowance is not afforded; this cost should be included in the FFP.
• Logistics & Operations: Pallets will be marked with store and delivery day of the week. Offerors will coordinate deliveries with designated POCs. Pallets will contain mixed SKUs, LOT numbers, and expiration dates. Inspections are required per PWS. Deliveries may involve multiple stops, and the offeror is responsible for the cold chain.
• Data & Systems: DeCA has not identified specific Warehouse Management System (WMS) requirements or a need to capture product dimensions. EDI is not specified as a requirement, nor is an online order portal.
• Volume & Capacity: The average weekly container volume is 26, with a surge capacity up to 60. This increase is to accommodate additional patrons, promotions, and seasonal items. Offerors are paid FFP for actual containers processed.
• Certifications & Compliance: DeCA has not identified specific certifications beyond those governed by local statute. Offerors must comply with USDA HACCP, FDA CFR 21 Part 117, and DoD TB MED 530 standards for temperature control and food safety.
• Contract Details: DeCA anticipates award around March 2026. The period of performance is a one-year base year with three one-year option periods.

These clarifications refine the understanding of the PWS requirements, operational expectations, and cost inclusions for offerors. Specific details regarding delivery coordination, product handling, and compliance standards have been provided. Offerors should ensure their proposals address these clarified points.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for supply chain management services for the Defense Commissary Agency (DeCA).

• Supply Chain Scope: Offerors are only required to meet the PWS requirements; DeCA is responsible for stock replenishment and ordering. (Q1, Q2)
• Product Tracking: Contractors will know inbound container types and pallet counts but are not responsible for tracking product from DeCA's vendors or reconciling orders. (Q3, Q4)
• Pricing: No separate Time & Materials CLIN will be added for unspecified tasks. Pricing should be based on a Firm-Fixed Price (FFP) for actual containers processed. (Q6, Q28)
• Stock Discrepancy Allowance: No specific allowance will be afforded; this cost should be included in the FFP. (Q7)
• Inventory Value: An average of $1.5M in stock per week is anticipated. (Q8)
• Certifications: DeCA has not identified specific certifications beyond those required by local statute. (Q9)
• Warehouse Management System (WMS): DeCA has not identified specific WMS requirements, product dimension capture, or stock on-hand visibility requirements in the PWS. (Q12, Q18)
• Pallet Information: Pallets will contain mixed SKUs, LOT numbers, and expiration dates. Pallets will be built with mixed LOT numbers and expiration dates. Inspection is required per PWS. (Q20, Q21)
• Delivery & Multiple Stops: Deliveries will be coordinated with commissaries. Multiple stops are part of the PWS and included in FFP. The contractor is responsible for the cold chain. (Q11, Q37, Q39, Q86)
• Container Volume: The average weekly volume is 26 containers (16 dry, 5 refrigerated, 5 frozen), with a maximum of 60. This increase is to accommodate surges. (Q24, Q28, Q29)
• Force Majeure: Base closures will be determined by the base commander. Performance expectations are in the PWS. Insurance requirements should be part of the offeror's solution. (Q76)
• NAICS Code: NAICS code 493110 is applicable for this solicitation. (Q59)
• Past Performance: DeCA will send Past Performance Questionnaires (PPQs) directly to identified customers. CPARS may be used. (Q62)
• Transition Period: Full operational capacity is expected no later than 30 days after award. (Q79, Q95)

Several PWS sections have been revised based on these questions. Offerors are directed to consult the revised PWS for updated requirements. Many operational details and cost inclusions are to be addressed within the offeror's proposed FFP solution.

Solicitation / RFP / RFQ

This solicitation (HQC00226QE0010002) is for Guam 3PL - Dry Chill Frozen Storage and Transportation Services. The Defense Commissary Agency is issuing this Request for Quotation (RFQ).

The core services involve the receipt, storage, and delivery of dry, refrigerated, and frozen containers. This includes multiple CLINs (Contract Line Items) for base year and option years, covering different types of containers and services.

• Contract Type: Firm Fixed Unit Price (FFUP) by container.

• Period of Performance: The base year runs from 01 Mar 2026 to 28 Feb 2027. Option years extend through 28 Feb 2030.

• NAICS Code: 493110 (Warehousing and Storage).

• Offer Due Date: 17 Feb 2026, 04:30 PM Local Time.

• Solicitation Issue Date: 03 Feb 2026.

• Evaluation Factors: Detailed in "Addendum - Instructions to Offers and Evaluation Factors" (Attachment 05).

• Payment: Via Wide Area WorkFlow (WAWF). Specific instructions and DoDAACs are provided.

This acquisition is listed as UNRESTRICTED. No specific set-aside is indicated.

• The document includes detailed CLINs for various services and option periods.
• Labor rates for specific roles (Warehouse Specialist, Truckdriver) are provided.
• Several FAR and DFARS clauses are incorporated by reference and in full text, covering various aspects of contract performance, payment, and compliance.
• Key attachments include the Performance Work Statement, Instructions to Offerors and Evaluation Factors, and Questions and Answers.

Amendment / Modification

This amendment makes the following changes to the solicitation:

• Solicitation Documents Updated: The Performance Work Statement (PWS) and other solicitation documents have been updated. Bidders should review these updated documents.

• Vendor Questions Addressed: Responses to vendor questions are provided.

• Solicitation Due Date Extended: The due date for the solicitation has been extended from February 13, 2026, to February 17, 2026.

• Solicitation/Contract Form: The Response Due Date has been modified.

• Contract Clauses:

  • 52.204-13 System for Award Management-Maintenance: Date changed from Oct 2018 to Feb 2026.
  • 52.223-23 Sustainable Products: Date changed from May 2024 to Feb 2026.
  • 52.204-7 System for Award Management-Registration: Date changed from Nov 2024 to Feb 2026.
  • 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services: Date changed from Sep 2023 to Feb 2026.

• Attachments:

  • Added:
    • A02 Performance Work Statement-3PL Guam updated on 09 FEB 2026
    • A15 - Instructions to Offerors and Evaluation Factor_ Amendment 0002 9 FEB 2026
    • A15- WD GUAM 2015-5693 ver 26
    • Master List - Questions and Response_Amendment 0002 9 FEB 2026
  • Deleted:
    • A02 - Performance A02 Performance Work Statement -3PL Guamv7-1-20-26
    • Instructions to Offerors and Evaluation Factor

• List of Attachments (Header Modified): The list of attachments has been updated to reflect changes, including a revised Performance Work Statement (dated 9 FEB 2026) and an Addendum - Instructions to Offers and Evaluation Factors.

The proposal submission deadline has been extended to February 17, 2026. Bidders must review the updated PWS, Instructions to Offerors, and Evaluation Factors.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure Third-Party Logistics (3PL) support for the Defense Commissary Agency (DeCA) on the island of Guam, ensuring the efficient receipt, storage, handling, transport, and distribution of food products.

• Provide all labor, equipment, and materials for 3PL services.

• Manage receipt, storage, handling, transport, and distribution of dry, refrigerated, and frozen food products.

• Deliver products from DeCA suppliers to commissaries at Andersen Air Force Base and Orote Naval Base.

• Maintain product integrity and comply with all Federal, DoD, and local regulations.

• Incorporate a stock discrepancy allowance for damage, spoilage, or loss.

• Ensure contractor personnel hold relevant certifications.

• Provide container tracking and management services.

• Offer temporary storage for DeCA products during emergency conditions.

• Receive an average of 26 to 60 containers weekly, within 48 hours of notification.

• Inspect incoming shipments for damage and proper temperature, reporting discrepancies within 24 hours.

• Store products in compliance with USDA HACCP, FDA CFR 21 Part 117, and DoD temperature control guidelines.

• Maintain accurate inventory and fulfill orders accurately and on time.

• Return empty containers to the Seaport of Debarkation (SPOD) within 8 days.

• Track container movements using the ARTRANS BSCM automated system.

• Reimburse DeCA for the actual cost of damaged, missing, or spoiled product due to contractor negligence within 30 days of notification.

• Performance occurs on the island of Guam, specifically at Andersen Air Force Base and Orote Naval Base.

• Full operational capacity must be achieved no later than 30 days after contract award.

• Services are non-personal; the government will not supervise contractor employees.

• Contractor must establish a Quality Control Plan within 5 days of award.

• Contractor personnel must be easily recognizable and adhere to installation access procedures.

• Compliance with OSHA, DOD, DeCA, and Installation safety regulations is required.

• Contractor is responsible for safeguarding DeCA products.

• Accident reporting procedures must be followed.

• Contractor is responsible for all necessary equipment not provided by the Government.

Solicitation / RFP / RFQ

This document, Amendment 0002 to Solicitation A15, provides updated instructions for offerors responding to an acquisition for commercial items and services. It incorporates FAR 52.212-1, "Instructions to Offerors—Commercial Products and Commercial Services," with specific tailoring for this acquisition, likely related to logistics or supply chain services as indicated by the DeCA Specific section.

Offerors must submit quotes electronically, including specific details in three distinct volumes:

• Volume I: Technical Capability and Staffing Plan (Max 25 pages): Requires detailed responses to narrative questions covering food safety protocols, traceability, temperature controls, receiving/storage/delivery procedures, cold chain integrity, proactive/reactive delivery measures, stock discrepancy handling, security measures, customer service processes, and staffing plans. Mere restatement of solicitation language is insufficient.
• Volume II: Past Performance (Max 9 pages): Requires information on up to three recent (within 3 years) and relevant contracts, including business reference details, contract information, customer points of contact, and specific examples of overcoming food storage and delivery challenges.
• Volume III: Price and Subcontracting Plan:
  • Firm Fixed Unit Price and amount to be input into SF1449.
  • A Small Business Subcontracting Plan is required for large businesses (NAICS 493110).
  • Completion of specific FAR clauses (52.209-7, 52.212-3 ALT I, 52.229-11, 52.204-24, 52.204-26) is mandatory.

The Government intends to award a Firm Fixed Price (FFP) contract.

• Submission: Quotes must be submitted electronically via email to Mark.Gunn@deca.mil and LeAnna.Stith@deca.mil by the solicitation due date. The email subject line must follow the format: "RFQ HDEC02-26-Q-E001 | [Company name]| GUAM 3PL Services".
• Evaluation: Award will be made to the responsible offeror whose quote is most advantageous, considering price and other factors. The evaluation factors, listed in descending order of importance, are: Technical Capability and Staffing Plan, Past Performance, and Price. Technical and Past Performance combined are more important than Price.
• Questions: Written questions are due no later than 3:00 pm Eastern time, five (5) calendar days after solicitation issuance.

NAICS code 493110 applies. Large businesses must submit a Small Business Subcontracting Plan. Small businesses are not required to submit one.

• Offerors are encouraged to submit their best terms and pricing in their initial quote, as the Government intends to award without discussions.
• The document references FAR 52.212-1 and FAR 52.212-2 for evaluation criteria.

Other / Unclassified

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It lists various occupations, their corresponding codes, and the minimum hourly wage rates applicable to contracts covered by the Service Contract Act in Guam, Northern Marianas, and Wake Island. The document also outlines required fringe benefits, hazardous pay differentials, and uniform allowances.

This document is crucial for potential bidders on government contracts in the specified geographic areas. It establishes the minimum wage and benefit rates that must be paid to employees performing work under such contracts. Bidders must review this determination to accurately estimate labor costs and ensure compliance with federal labor laws when preparing their proposals. It helps determine the overall cost of labor for the opportunity and ensures fair wages for the workforce.

Amendment / Modification

This amendment extends the closing date for the solicitation.

• Response Due Date

• The closing date for the solicitation has been extended from February 6, 2026, to February 13, 2026.

Form / Attachment / Pricing Sheet

This document is a "Pest Control Checklist" designed to evaluate a facility's compliance with pest control measures. It serves as a tool for inspectors to systematically review and document pest control program effectiveness, monitoring, exclusion measures, waste management, sanitation, employee training, chemical use, and documentation.

The checklist is divided into several sections:

• Pest Control Program: Assesses the existence of a written plan, a licensed provider, and scheduled services.
• Pest Monitoring: Verifies the strategic placement of monitoring devices, maintenance of inspection records, and review of activity reports.
• Exclusion Measures: Checks for sealed entry points, maintained screens and doors, and functional air curtains.
• Storage and Waste Management: Evaluates storage practices, waste disposal, and waste storage area management.
• Sanitation: Reviews cleaning procedures for pest-prone areas, food residue removal, and elimination of standing water.
• Employee Training: Assesses pest awareness training, reporting procedures, and maintenance of training records.
• Chemical Use: Verifies safe pesticide application, marking of restricted areas, and secure pesticide storage.
• Documentation: Confirms that pest control records, corrective actions, and trend analysis are documented.
• Notes/Observations: A section for additional comments and observations.
• Statement of Inspection: A certification by the inspector.
• Approved By: A section for approval.

While this document is a checklist for inspection, it outlines the specific criteria and standards related to pest control that a facility must meet. If the opportunity involves facility maintenance, management, or services where pest control is a component, this checklist indicates the expected level of compliance and the areas that will be scrutinized. Bidders should review this checklist to understand the government's expectations regarding pest control practices and ensure their proposed services or solutions align with these requirements.

Form / Attachment / Pricing Sheet

This document is a temperature control log, likely intended for tracking the temperature of goods during transit or storage. It appears to be a template or a record-keeping tool.

• The log includes columns for DATE, PULL#, CONTAINER #, TEMP-RECORDER #, 3PL DESTINATION, DELIVERY DATE TO 3PL, ARRIVAL TIME AT 3PL, and ARRIVAL TEMPERATURE AT 3PL.
• It also has a row for AVERAGE temperature.
• The document is structured with multiple repeated sections, suggesting it can be used for various shipments or time periods.

Bidders may need to use this log to record and report temperature data as part of their service delivery, especially if the opportunity involves the transportation or handling of temperature-sensitive materials. It could be a required attachment for proposals or a deliverable under the contract.

Solicitation / RFP / RFQ

This solicitation (HQC00226QE001) is for Guam 3PL - Dry Chill Frozen Storage and Transportation Services. The Defense Commissary Agency is issuing this request for quotes (RFQ).

• Receipt, Storage, and Delivery of Dry, Refrigerated, and Frozen Containers.

• Services are broken down into CLINs for base year, option year one, option year two, and option year three.

• Specific quantities are listed for each container type per year.

• Labor rates for Warehouse Specialists, Truckdrivers (Tractor-Trailer), and Truckdrivers (Light Assistant) are provided.

• Contract Type: Firm Fixed Unit Price (FFUP) by container.

• The Government will only pay for actual containers processed.

• Period of Performance:

  • Base Year: March 1, 2026 - February 28, 2027
  • Option Year 1: March 1, 2027 - February 29, 2028
  • Option Year 2: March 1, 2028 - February 28, 2029
  • Option Year 3: March 1, 2029 - February 28, 2030

• NAICS Code: 493110 (Warehousing and Storage)

• Offer Due Date: February 6, 2026, 04:30 PM Local Time.

• Solicitation Number: HQC00226QE001.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Inspection and Acceptance will occur at DECA HEADQUARTERS, ATTN LOGISTIC SUPPORT DIV, 1300 EISENHOWER AVENUE, FORT LEE, VA 23801-1800.

• Evaluation factors are detailed in Attachment 5.

• This acquisition is unrestricted.

• The document includes numerous FAR and DFARS clauses related to contract administration, special requirements, representations, certifications, and other statements.

• Key attachments include: Performance Work Statement, Pest Control Inspection Checklist, Container Control Log, Temperature Control Log, and Instructions to Offerors and Evaluation Factors.

Solicitation / RFP / RFQ

This document provides instructions for offerors responding to Solicitation HDEC02-26-Q-E001 for 3PL Services in Guam. The government intends to award a Firm Fixed Price (FFP) contract based on initial quotes, without discussions, to the most advantageous offer considering price and other factors.

Offerors must detail their technical capability and staffing plan, past performance, and pricing. Specific requirements include:

• Comprehensive food safety protocols and traceability for dry, refrigerated, and frozen goods, compliant with USDA, FDA, and DoD regulations.

• Procedures for receiving, inspecting, storing, and delivering products to commissaries, including delivery response times.

• Cold chain integrity maintenance during power failures.

• Proactive and reactive measures for on-time deliveries and disruption management.

• Procedures for handling stock discrepancies, losses, and reimbursements.

• Security measures to prevent commingling, theft, tampering, or contamination.

• Customer service processes and response times.

• Staffing plan or labor mix, including team structure and experience.

• For large businesses, a Small Business Subcontracting Plan is required.

• Contract type: Firm Fixed Price (FFP).

• Evaluation factors are listed in descending order of importance: Technical Capability and Staffing Plan, Past Performance, and Price. Technical and Past Performance combined are more important than Price.

• Quotes must be submitted electronically by an authorized representative to Mark.Gunn@deca.mil and LeAnna.Stith@deca.mil by the solicitation due date.

• The email subject line must be: "RFQ HDEC02-26-Q-E001 | [Company name]| GUAM 3PL Services".

• Quotes must be submitted in three distinct volumes:

  • Volume I: Technical Capability and Staffing Plan (max 25 pages, excluding title page and table of contents).
  • Volume II: Past Performance (no more than three recent and relevant contracts).
  • Volume III: Price and Small Business Subcontracting Plan (if applicable), and required FAR clauses.

• Questions concerning the solicitation must be submitted in writing no later than 3:00 pm Eastern time, five (5) calendar days after issuance of the solicitation.

• NAICS code is 493110. A small business subcontracting plan is required from large businesses.

• Offerors are encouraged to submit only one offer representing their best terms.

• The government reserves the right to conduct exchanges if deemed necessary by the Contracting Officer.

• Failure to comply with submission requirements or provide required information may result in exclusion from consideration.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Third-Party Logistics (3PL) support for the Defense Commissary Agency (DeCA) on the island of Guam, ensuring the efficient and timely supply chain management and product distribution of food products.

• Furnish all labor, supervision, equipment, and materials for 3PL services.

• Provide supply chain management and product distribution for dry, refrigerated, and frozen packaged food products.

• Services include receipt, storage, handling, transport, and distribution from DeCA suppliers to commissaries at Andersen Air Force Base and Orote Naval Base.

• Ensure timely and efficient delivery while maintaining product integrity and complying with regulations.

• Incorporate a dedicated stock discrepancy allowance for damage, spoilage, or loss.

• Contractor personnel must hold relevant certifications and provide evidence upon request.

• Receipt: Receive 26-60 containers weekly; available within 48 hours of notification. Maintain container receiving log.

• Inspection: Inspect shipments for damage and temperature upon arrival. Document and report discrepancies (with photos) within 24 hours. Maintain temperature control log.

• Storage: Comply with USDA HACCP, FDA CFR 21 Part 117, and DoD food safety regulations. Ensure pest-free environment. Grant unrestricted access to Military Food Inspectors.

• Inventory: Maintain inventory accuracy and report receipt information within 24 hours.

• Order Fulfillment: Ensure order accuracy and handle products to prevent damage.

• Delivery: Ensure accurate and on-time delivery to Andersen AFB and Orote Naval Station, maintaining temperature control.

• Container Return: Return empty containers to the Seaport of Debarkation (SPOD) within 8 days of receipt. Contractor is responsible for notifying carriers and liable for detention charges due to delays.

• Tracking: Track container movements using the ARTRANS BSCM automated system.

• Stock Discrepancy: Reimburse DeCA for the actual cost of damaged, missing, or spoiled product resulting from contractor negligence within 30 days of notification. Liable for un-reported damage/temperature issues.

• Emergency Storage: Provide temporary storage for DeCA products during emergency conditions to ensure food supply continuity.

• Location: Guam (Andersen Air Force Base and Orote Naval Base).

• Transition In: Full operational capacity within 30 days of contract award.

• Non-Personal Services: Government will not supervise contractor employees or control work methods.

• Contractor Personnel: Must be qualified, trained, and adhere to rules regarding drug/alcohol use, property, and behavior. Must be easily recognizable (distinctive clothing).

• Installation Access: Comply with all installation access procedures; failure may result in denial of entry.

• Quality Control: Establish a quality control plan to prevent deficiencies.

• Safety: Comply with OSHA, DOD, DeCA, and Installation safety regulations.

• Security: Responsible for safeguarding DeCA products from commingling, theft, tampering, or contamination.

• Documentation: Provide Container Receiving Logs, Temperature Monitoring Logs, and Pest Control Records upon request.

• Transition Out: Collaborate with the Government and incoming Contractor for a smooth phase-out, transferring knowledge and documentation.

Form / Attachment / Pricing Sheet

This Excel file, titled 'Container Receiving Log.xlsx', appears to be a log for tracking container receiving activities. It contains two sheets: 'ACTUAL' and 'Archive'. Bidders may need to use this log to understand historical data related to container movements, deliveries, pickups, and associated vessel or voyage information, which could be relevant for logistics planning or understanding past performance metrics if this data is referenced in the solicitation.

• Sheets: 'ACTUAL' and 'Archive'.
• Columns: Van Owner, Van No, Van Size, Notes, TCN, Delivery Date, OffLoad Date, Pickup Date, Voyage #, Vessel, 1.Det.Day, CARRIER.
• Data: The log tracks details of container movements, including dates, associated vessels/voyages, and carrier information.

This document provides historical data on container logistics. Bidders should review it to understand the volume and nature of container movements associated with the opportunity, which may inform their logistical planning, resource allocation, and understanding of operational requirements. It could also be relevant if the solicitation requires bidders to provide similar tracking data or to analyze past performance.