HVAC and Chiller System PM Services in Buffalo, NY

Form / Attachment / Pricing Sheet

This document, "Schedule 1 Inventory of Equipment," lists existing HVAC equipment, including package units, split systems, a humidifier, and a furnace, along with their manufacturers, models, ratings, and locations. It appears to be an attachment or supporting document for a larger solicitation or contract, likely related to HVAC services or equipment replacement/maintenance.

• Package Units: Bard W70A2-B09W (x3), Bard W70A2-C15WP (x2)
• Split Systems: Trane TTA120H400AA (x2), Trane TTA090A400CA (x1)
• Humidifier: Armstrong HC4100
• Furnace: Bryant 340AAV036080 (80,000 btu PROPANE)
• Other Components: Rheem RAKA-030JAZ (1 Evap fan motor, 1 compressor, 1 condenser fan motor), 4 Fan powered VAV boxes, 7 Straight thru VAV boxes.
• Locations: Radar Bldg., WFO, Upper Air Bldg.

This inventory provides crucial information for potential bidders regarding the existing HVAC infrastructure. It details the types, quantities, and manufacturers of equipment currently in place, which is essential for understanding the scope of work, potential maintenance or replacement needs, and the complexity of the systems involved in the opportunity. Bidders should use this list to assess their capabilities and to prepare accurate proposals or quotes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for HVAC and Chiller System Preventative Maintenance Services for the National Weather Service (NWS) Weather Forecast Office in Buffalo, NY. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued. The acquisition is set-aside for small business concerns.

• Provide non-personal services for HVAC and Chiller System Preventative Maintenance.

• Services include all labor, equipment, and materials (unless otherwise provided).

• Work must be performed in accordance with the attached Statement of Work (SOW).

• Includes annual live smoke tests and button tests of smoke detectors.

• Requires preventative maintenance, repair and replacement, and response to trouble calls.

• Comprehensive written reports are required after each preventive maintenance inspection.

• Contract Type: Firm-fixed-price purchase order.

• Period of Performance: Base Year (04/01/2026 - 03/31/2027) with four (4) Option Years (04/01/2027 - 03/31/2031).

• Payment Terms: Net 30.

• Estimated Value: Not explicitly stated, but the small business size standard is $12.5 Million.

• Submission Deadline: Quotes must be received no later than 12:00 PM MST/MDT on 02/23/2026.

• Submission Method: Electronically via email to Jamie.Rosales@noaa.gov.

• Evaluation Criteria: Offers will be evaluated on a pass/fail basis for Technical Acceptability/Capability and Past Performance, with award to the lowest priced, technically acceptable offer.

• Questions Deadline: Written questions must be received no later than 02/19/2026 via email to Jamie.Rosales@noaa.gov.

• This acquisition is set-aside for small business concerns.

• Offerors must have an active registration in the System for Award Management (SAM).

• Offerors must provide their UEID/CAGE CODE.

• A site visit is highly recommended but not required. Contact jeffrey.walsh@noaa.gov to schedule.

• All questions during the site visit should be submitted electronically to Jamie.Rosales@noaa.gov.

• The Department of Commerce will utilize the FedConnect® web portal for contract administration.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.