HVAC Centrifugal Recovery Machine

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products, specifically HVAC Centrifugal Recovery Machines. The acquisition is conducted under the Revolutionary FAR Overhaul (RFO) Part 12 and is a competitive Request for Quote (RFQ). The Operational Contracting Division, Air Force Test Center at Eglin AFB, Florida, is issuing this solicitation.

• Procurement of HVAC Centrifugal Recovery Machines.

• The acquisition is based on Salient Characteristics dated 22 April 2026.

• A firm-fixed priced purchase order will be awarded.

• CLIN Structure: Item (Qty 1 each) Description HVAC Centrifugal Recovery Machine; Delivery Date: 60 days After purchase order has been awarded.

• FOB Destination Shipping Requested.

• Contract type: Firm-fixed priced purchase order.

• Period of Performance: Delivery within 60 days after award.

• Estimated Value: Not explicitly stated, but implies adequate price competition.

• Offers are due by 10:00 AM on 26 May 2026 to victoria.thomas.6@us.af.mil.

• Questions/Requests for Information are due by 10:00 AM on 15 May 2026 to victoria.thomas.6@us.af.mil.

• Award will be based on Best Value, considering a Comparative Evaluation of quotes on Price and Technical Capability (meeting or exceeding Salient Characteristics).

• The government reserves the right to select a quote with superior technical features or lower risk, even if not the lowest-priced, provided the price is fair and reasonable.

• Offerors must hold prices firm for 60 calendar days from the offer due date.

• No offerors will be compensated for submitting an offer.

• This acquisition is a total set-aside for small business concerns.

• Offerors must be currently designated as a small business to be considered for award.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance), with a size standard of $12.5 million.

• The solicitation incorporates provisions and clauses by reference, accessible at https://www.acquisition.gov/far-overhaul.

• Offerors must list the solicitation number, CAGE code, company name, POC, email, and phone number.

• Registration in SAM.gov is required for award.

• Registration in Wide Area Workflow (WAWF) is required for payment.

• A site visit is not required.

• Attachments include Salient Characteristics dated 22 April 2022 and Clauses.

Salient Characteristics

This document outlines the "Salient Characteristics" for a government request for a Cheetah Low and Medium Pressure Recovery system, two Liquid Pumps, and two Mini Purge units to be delivered to Eglin AFB. These characteristics represent the minimum requirements the government will accept to successfully complete the projected projects.

Cheetah Low and Medium Pressure Recovery System (or equal):

• Efficient and safe recovery of most low-pressure refrigerants.
• 2-hp motor driving a high capacity 10.6 ft³/min vacuum pump.
• Water-cooled condenser.
• System pressure gauge, tank pressure gauge, manually operated 3-way valve, oil return valve, and a 2-way evacuation valve.
• Capable of push/pull liquid transfer for refrigerants like R11, R113, R123, R114, R245fa, R514a.
• Push/Pull Rates (R123): 123 lbs/min liquid, .91 lbs/min vapor.
• Vapor Rates (R11): 148 lbs/min liquid, 1.65 lbs/min vapor.
• Dimensions: 26" L x 22" W x 44" H.
• Weight: 228 lbs (shipping 300 lbs).

Liquid Pumps (two, or equal):

• Commercial and industrial grade pump for transferring Class I, II, III, and IV refrigerants.
• Rates up to 20 GPM.
• Standard model with 3/4" male flare connections (quick-connects optional).
• Power requirements: 110/115V 50/60Hz 1Ph .75Hp 15Amp or 220/230V 50/60Hz 1Ph .75Hp 15Amp.
• Dimensions: Approx. 12.0" H x 14.50" W x 9.0" D.
• Weight: 55 lbs.
• Installation must comply with state and local codes.

Mini Purge Units (two):

• Accelerates purge speed by actively pulling vapor from the cooling system.

• Separates noncondensibles by compression and forces processed refrigerant liquid back into the cooling system.

• Eliminates air from high or low pressure refrigerants.

• Smallest and lightest on the market, weighing 65 lbs.

• 0.5hp compressor.

• Discharge High Pressure: 0.20-lb refrigerant/lb-noncondensibles.

• Discharge Low Pressure (R123): 0.08-lb refrigerant/lb-noncondensibles.

• Dimensions: 36" L x 10" W x 16" H.

• Warranty: 1-year parts.

• Delivery to Eglin AFB, 796 CES/CEOIH, Building 690, 501 DeLeon St, Suite 100, Eglin AFB, FL 32542.

• Delivery must be scheduled with Government Points of Contact (provided after award) at least one business day in advance.

• A certified sales representative must be present on-site for hands-on training and operational instruction at no additional cost. This is a hard requirement.

• The document specifies these are "minimal requirements" and all offered items must meet them.

Forms / Attachments / Pricing Sheets

This document lists and provides the text for various clauses that are incorporated by reference into the solicitation. These clauses cover a wide range of topics, including requirements, prohibitions, representations, and certifications.

• Clause Number and Title: Identifies each incorporated clause.
• Year/Month: Indicates the effective date of the clause.
• Section: Specifies the section of the contract where the clause is located.
• Full Text Clauses: Provides the complete text for specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation."

Bidders must review these clauses to understand their contractual obligations, requirements, and any restrictions or representations they must make. Key clauses to note include those related to:

• Telecommunications Equipment: (252.204-7018, 252.204-7017) - Restrictions on acquiring certain defense telecommunications equipment and services.
• Business Operations: (252.225-7055, 252.225-7056, 252.225-7059, 252.225-7060) - Prohibitions related to business operations with specific regions or entities.
• Payment and Invoicing: (252.232-7003, 252.232-7010, 252.232-7006) - Requirements for electronic submission of payment requests and receiving reports via WAWF.
• Buy American Act & Free Trade Agreements: (52.225-3, 52.225-4) - Requirements and certifications related to domestic and Free Trade Agreement country end products.
• System for Award Management (SAM): (52.204-7) - Requirement for registration in SAM.

Bidders should pay close attention to any representations or certifications required by these clauses and ensure their proposals address them accurately. The full text of certain clauses is provided for detailed review.