HVAC Chillers

Solicitation / RFP / RFQ

This solicitation is for the supply and installation of two (2) 30-ton HVAC chillers for Building 13 at the Poultry Research Unit in Starkville, Mississippi. The North American Industry Classification System (NAICS) Code is 238220, with a Small Business Size Standard of $19.0 million. This procurement is a 100% Total Small Business Set-Aside.

• Supply and install two (2) 30-ton HVAC chillers.

• Work must be completed in accordance with the Statement of Work (SOW).

• Award Type: Firm Fixed Price Purchase Order.

• Period of Performance: Work to commence within 10 calendar days after notice to proceed, with the entire work ready for use no later than 120 calendar days after issuance of the notice to proceed. This includes final cleanup.

• Offerors must provide pricing as requested on the SF-1442.

• Quotations will be evaluated based on the lowest price technically acceptable criteria.

• Technical Approach will be evaluated as "acceptable" or "unacceptable" based on the ability to provide a sound and compliant approach.

• Company Experience will be assessed based on references provided (up to three contracts from the last three years).

• Past Performance will be evaluated as "Acceptable," "Neutral," or "Unacceptable."

• Offerors must provide proof of being a Mississippi licensed contractor.

• Submission Deadline: May 28, 2026, at 3:00 PM CDT.

• Offer Acceptance Period: 90 calendar days from the offer receipt date.

• Bid Bond: Required, not less than 20% of the proposed price, not to exceed $3,000,000. Must use Standard Form 24.

• 100% Total Small Business Set-Aside.

• Organized site visits are scheduled for May 20, 2026, and May 21, 2026. Registration is required by May 19, 2026.

• Email responses in Adobe PDF format are authorized for quote submittal.

• Questions are due by May 28, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

To restore the cooling portion of the HVAC system for Building 13 at the USDA Poultry Research Unit and provide redundancy by demolishing the existing chiller and replacing it with two new 30-ton chillers.

• Supply and install two new 30-ton air-cooled chillers.

• Demolish the existing 30-ton Carrier chiller.

• Modify the existing concrete equipment pad to accommodate the new chillers, ensuring proper orientation for maintenance access.

• Install necessary equipment, controls, electrical, and plumbing to integrate the new chillers into the existing HVAC system.

• Program the new chillers for lead-lag operation with an alternating schedule, or single-unit operation if electrical panel limitations exist.

• Modify existing electrical, plumbing, and controls as needed.

• Install heat-traced, insulated, and jacketed exterior piping.

• Install a Bell & Gossett Series e-90 chilled water pump with a variable frequency drive.

• Perform factory-certified startup and unit operation.

• Clean up all debris and dispose of it off-site.

• Project completion must not exceed 120 calendar days from the Notice to Proceed (NTP).

• Work hours are 7:00 am to 3:30 pm, Monday through Friday, excluding federal holidays.

• Location: Poultry Research Unit, 606 Spring Street, MS State, Mississippi 39762.

• Contractor must be Mississippi Licensed.

• Contractor must coordinate service interruptions with USDA Location personnel.

• Contractor must provide their own restroom facility.

• Site security and animal welfare are critical due to the location within a locked compound housing animal research.

• Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan within 14 days of contract award.

• All work must comply with local, state, and national building codes.

• Contractor must obtain all necessary building and trade permits.

• Utilize bio-based products where applicable.

• Hazardous materials, if found, must be reported to the CO & COR.

• Dispose of all removed materials, waste, trash, and debris in accordance with applicable laws and ordinances.

• Submittals required: Project Schedule (within 14 days of award), Safety Plan (within 14 days of award), and any additional material/shop drawings/specifications.

• Government inspection and acceptance required.

Form / Attachment / Pricing Sheet

This document is a "General Decision" which provides prevailing wage rates for various construction trades in Mississippi, as required by the Davis-Bacon Act for federal construction projects. It specifies the minimum hourly rates for labor and associated fringes.

• General Decision Number: MS20260045 (Supersedes MS20250045)
• State: Mississippi
• Construction Type: Building Construction Projects (excluding single-family homes/apartments up to 4 stories).
• Counties Covered: Alcorn, Calhoun, Chickasaw, Choctaw, Clay, Lee, Lowndes, Monroe, Noxubee, Oktibbeha, Pontotoc, Prentiss, Tippah, Tishomingo, Union, Webster, and Winston.
• Effective Date: 01/02/2026
• Specific Trade Rates: Includes hourly rates and fringe benefits for Electricians, Ironworkers, Plumbers, Carpenters, Cement Masons/Concrete Finishers, Elevator Mechanics, Laborers (Common/General, Mason Tender, Pipelayer), Operators (Backhoe/Excavator/Trackhoe), Painters, Pipefitters, Sheet Metal Workers (including HVAC Duct Installation), Truck Drivers, and Welders.
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring 1 hour of paid sick leave per 30 hours worked, up to 56 hours annually.
• Executive Order 13658 (Minimum Wage): Generally applies to contracts awarded between January 1, 2015, and January 29, 2022. Specifies a minimum wage of $13.30 per hour for covered workers in 2025 (or the applicable wage rate if higher).

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals on applicable federal construction projects in the specified counties of Mississippi. Failure to comply with these wage requirements can lead to contract non-compliance. The document also outlines the process for wage determination appeals.