HVAC Exhaust Replacement for USDA ARS in Corvallis, OR

Form / Attachment / Pricing Sheet

This document contains the "Specifications Final Turnover Documents" for the ARS Laboratory Exhaust project. It details the technical requirements and standards for the construction of the exhaust system.

• Project Overview: The project involves adding a new exhaust fan to the USDA research lab in Corvallis, Oregon, to maintain necessary lab pressurization. The lab was originally constructed in 1971 and expanded in 1993.
• Scope of Work: The document outlines various sections related to the project, including summary, substitution procedures, contract modification procedures, payment procedures, project management and coordination, submittal procedures, quality requirements, references, temporary facilities and controls, product requirements, execution, construction waste management and disposal, closeout procedures, operation and maintenance data, project record documents, demonstration and training, selective demolition, roofing, HVAC common work results, identification for piping and equipment, testing adjusting and balancing, instrumentation and control systems, metal ducts and casings, air duct accessories, HVAC fans, air terminal units, and commissioning.
• Key Sections for Bidders:
  • Section 011000 - Summary: Provides project information, work covered, contractor's use of site, coordination with occupants, and work restrictions.
  • Section 012500 - Substitution Procedures: Outlines the process for requesting substitutions for products, materials, equipment, and methods of construction.
  • Section 012600 - Contract Modification Procedures: Details the administrative and procedural requirements for handling and processing contract modifications.
  • Section 012900 - Payment Procedures: Covers administrative and procedural requirements for preparing and processing applications for payment.
  • Section 013100 - Project Management and Coordination: Includes administrative provisions for coordinating construction operations.
  • Section 013300 - Submittal Procedures: Outlines requirements for submittals, including submittal schedules and formats.
  • Section 014000 - Quality Requirements: Details administrative and procedural requirements for quality assurance and quality control.
  • Section 017700 - Closeout Procedures: Covers administrative and procedural requirements for contract closeout, including substantial completion, final completion, warranties, and final cleaning.
  • Section 233400 - HVAC Fans: Specifies requirements for HVAC fans, including fume exhaust fans.
  • Section 233600 - Air Terminal Units: Details requirements for air terminal units.
  • Section 230900 - Instrumentation and Control Systems: Outlines requirements for the building automation system.
  • Section 230550 - Identification for Piping and Equipment: Specifies requirements for labeling piping and equipment.
  • Section 230590 - Testing Adjusting and Balancing: Covers procedures for testing, adjusting, and balancing HVAC systems.
  • Section 230800 - Commissioning: Includes requirements for commissioning the HVAC system and related components.
  • Section 233100 - Metal Ducts and Casings: Details requirements for metal ducts and casings.
  • Section 233300 - Air Duct Accessories: Covers accessories for air ducts, such as dampers and access doors.
  • Section 075216 - SBS-Modified Bituminous Membrane Roofing: Specifies requirements for the roofing system.
  • Section 024119 - Selective Demolition: Outlines procedures for selective demolition.
  • Section 017419 - Construction Waste Management and Disposal: Details requirements for managing and disposing of construction waste.

This document is crucial for bidders as it contains the detailed technical specifications for the "ARS Laboratory Exhaust" project. It outlines the materials, installation methods, quality assurance, and procedural requirements that must be followed. Bidders should pay close attention to the specific requirements for HVAC systems, ductwork, fans, controls, and roofing, as well as the administrative and procedural sections related to submittals, contract modifications, and closeout.

• The document is dated February 04, 2026.
• The project is located in Corvallis, Oregon.
• The owner is the USDA Agricultural Research Service.

Form / Attachment / Pricing Sheet

This document is Standard Form 1413, "Statement And Acknowledgment." It is used to document a prime contractor's statement regarding subcontract awards and the subcontractor's acknowledgment of specific contract clauses.

• Part I - Statement Of Prime Contractor: Captures details of the prime contract, subcontractor, subcontract award date, description of work, project, and location.
• Part II - Acknowledgment Of Subcontractor: Lists specific clauses that the subcontractor acknowledges are included in their subcontract. These include labor standards, wage requirements, apprentices, Copeland Act requirements, and contract termination clauses.

This form is relevant for bidders who are prime contractors or subcontractors. It outlines the required acknowledgments and statements related to subcontracting and labor standards that must be documented and agreed upon, particularly for contracts involving construction or requiring adherence to specific labor regulations.

Solicitation / RFP / RFQ

This solicitation is for the replacement of a lab air exhaust system at the USDA ARS in Corvallis, OR. The work includes providing all labor, materials, equipment, supplies, supervision, and transportation to complete the HVAC exhaust replacement, including the rooftop unit, ducting, dampers, and internal controls. The government anticipates awarding a firm fixed-price purchase order.

• Replacement of the lab air exhaust system.

• Includes rooftop exhaust unit, ducting, dampers, and internal controls.

• Work must comply with the Construction Wage Requirements labor rates and benefits.

• Compliance with the terms and conditions, drawings, and specifications provided.

• Department of Labor General Decision No. OR20260094 dated 05/18/2026 is applicable.

• Contract Type: Firm Fixed-Price Purchase Order.

• Period of Performance: 365 days after Notice to Proceed.

• Completion: 180 days after Notice to Proceed.

• Proposals must be submitted by 06/30/2026, 11:00 AM Pacific Time.

• Quotes must be emailed to Michael.Sherlock@usda.gov.

• Offers must be held firm for 90 calendar days.

• Evaluation Factors: Technical Capability, Past Performance, and Price.

• Award will be made to the Lowest Price Technically Acceptable (LPTA) offeror.

• Questions are due by June 12, 2026, 12:00 PM Pacific Time.

• The solicitation includes various clauses related to small business concerns, HUBZone, and other set-asides, but specific set-aside information is not explicitly detailed in the main body.

• An organized site visit is mandatory for award consideration and will be held on June 10, 2026, at 11:00 AM Pacific Time. RSVP is required by June 9, 2026.

• Offerors must have an active SAM.gov registration.

• Performance and Payment Bonds are required. On-site work cannot commence until the Payment Bond or Irrevocable Letter of Credit is received and approved within 10 calendar days after award.

• Invoices must be submitted electronically via the Invoice Processing Platform (IPP) at www.ipp.gov.

Form / Attachment / Pricing Sheet

This document contains the "Drawings" for the USDA Agricultural Research Services Laboratory Exhaust project. It provides detailed architectural and engineering plans for the construction and installation of the laboratory exhaust system.

• Cover Sheet (G-001): Project overview, location, and sheet index.
• Structural Drawings (S-001, S-101): General structural notes, abbreviations, and existing roof framing plan.
• Mechanical Drawings (M-001 to M-702): Legends, abbreviations, demolition plans, mechanical plans for different floors and roof, details, controls diagrams, and schedules for HVAC equipment.
• Electrical Drawings (E-001): Electrical legend, plans for the second floor and roof, and schedules.

These drawings are critical for bidders to understand the scope of work, including the existing conditions, proposed modifications, and specific requirements for installing the new laboratory exhaust system. They detail the layout, connections, materials, and specifications necessary for accurate bidding and execution of the project.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations, specifically for building construction in Oregon Counties of Benton. It provides prevailing wage rates and fringe benefits for various construction trades and occupations.

• General Decision Number: OR20260094
• Publication Date: 05/18/2026
• State: Oregon
• Construction Types: Building
• Counties: Benton
• Classifications: Lists specific job classifications (e.g., HEAT & FROST INSULATOR, BRICKLAYER, ELECTRICIAN, OPERATOR: LOADER, TRUCK DRIVER: DUMP TRUCK) with their corresponding prevailing hourly rates and fringe benefits.
• Identifiers: Explains various identifiers (e.g., SU, UAVG, SA) used to denote the type of wage rate (union, weighted union average, state adopted).
• Executive Orders: Includes notes on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining contractor obligations.
• Appeals Process: Details the procedure for appealing wage determination decisions.

This document is crucial for bidders on federal or federally-funded construction projects in the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must ensure their proposals account for these labor costs to comply with contract requirements and labor standards.

Form / Attachment / Pricing Sheet

This document, Form ARS-371, is a "Construction Progress and Payment Schedule." It is used to detail the planned progress of work and the schedule of payments for a construction contract. It must be submitted by the contractor within 14 calendar days after receiving the Notice to Proceed.

• Contract Information: Contract Number, Amount, Calendar Days, Starting Date, Completion Date, Project, Location, Contractor's Name & Address.
• Progress Schedule: A breakdown of work by "Description of Branch of Work," including its "Value" (in dollars), "Percent of Work" it represents, and planned "Start" and "Complete" dates for each branch.
• Schedule of Payments: Columns for tracking "Completed this period," "Previously Completed," and "Total Completed" work, used in conjunction with ARS Form 372 for payment requests.
• Change Orders/Amendments: Specific lines are allocated for items related to Change Orders, Amendments, and other modifications.
• Remarks: A section for additional notes.
• Signatures: Requires signatures from the Contractor and the Contracting Officer for approval.

This form is essential for contractors to outline their project schedule and payment milestones. It requires a detailed breakdown of the work and its value. If partial payments are requested, an approved copy of this form must accompany each payment request (Form ARS-372), and specific columns must be filled out to reflect completed work.

Form / Attachment / Pricing Sheet

This document is the "Contractor's Request for Payment Transmittal" (Form ARS-372), used by contractors to request payment for work completed under a contract. It serves as a transmittal form for progress payment certifications.

• Contract Information: Fields for Contract Number, Partial Payment Number, Final Payment (checkbox), Project, Requisition Number, Location, and Period of Performance (Beginning and Ending dates).
• Payment Calculation: Sections to detail:
  • Amount of original contract
  • Change orders and/or amendments
  • Total adjusted contract prices
  • Value of work completed to end of period
  • Value of material stored at the site
  • Total value of work completed and stored material
  • Retainage percentage and amount
  • Total due contractor through end of period
  • Less previous requests
  • Net amount due contractor this payment
• Material Stored: A section to describe material stored at the site and its value.
• Contractor's Progress Payment Certification: A certification statement by the contractor's authorized representative, affirming that requested amounts are for performance in accordance with contract terms, that payments to subcontractors have been made or will be made timely, and that the request does not include amounts withheld from subcontractors. It also states this certification is not final acceptance of subcontractor performance.
• Approval Signatures: Fields for the Contractor's Authorized Representative, Recommended for Payment (e.g., COR, A-E), and Concur (e.g., COR).

This form outlines the specific financial and certification information required from a contractor to receive payment for work performed. Bidders should understand this process as it details how payments are calculated, what documentation is needed, and the certification requirements for progress payments. It is essential for managing cash flow and ensuring compliance with contract payment terms.

Form / Attachment / Pricing Sheet

This document is a map indicating parking locations and relevant facilities. It appears to be an attachment to a larger solicitation or opportunity, likely providing logistical information for bidders or personnel.

• Roads: SW 35th St, NW Orchard Ave, NW Johnson Ave, SW Campus Way, NW 32nd St, NW 31st St.
• Facilities: USDA-ARS Horticultural Crops Research Unit, Orchard Court Apartments, Greenhouses East, Greenhouse, Seed Laboratory, Wiegand Hall, OSU Parking - R1 Lot, Motor Pool West Lot, Crop Science Building West Lot, Clark Laboratory, Animal Facility, Environmental Health & Saftey Annex.
• Parking: Designated parking areas are marked with a 'P' symbol and some are highlighted with green hatching.
• Points of Interest: A red 'X' marks a specific location on NW Orchard Ave near the USDA-ARS unit.

This map is relevant for bidders to understand the physical location of the opportunity, identify potential parking for site visits or contract performance, and locate key facilities related to the work. It helps in planning logistics and understanding the operational environment.

Form / Attachment / Pricing Sheet

This document is the 2023-24 OSU Corvallis Parking Map. It provides a visual guide to parking facilities, zones, and related information on the Oregon State University campus.

• Map Legend: Identifies various parking-related symbols and zones, including commuter zones, hourly lots, residence hall zones, restricted vehicle access, ADA parking, EV charging stations, and visitor parking.
• Parking Structure Key: Details the permit requirements and time limits for different levels of specific parking structures (e.g., R Permit, B2 Permit).
• Parking Rates: Information on how to access parking rates, including options for daily permits and ADA visitor permits.
• Campus Layout: A detailed map illustrating buildings, streets, and parking areas across the OSU Corvallis campus.

This map is relevant for bidders who may need to visit the OSU campus for meetings, site visits, or other purposes related to the opportunity. It helps in understanding campus accessibility and identifying available parking options and restrictions.