HVAC Maintenance for Six USDA LMR System Shelter Sites in South Texas

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, for the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in Maverick County, Texas.

• Occupational Codes and Titles: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive, Health Occupations, Technical Occupations).
• Wage Rates: The minimum hourly wage for each listed occupation.
• Fringe Benefits: Information on required fringe benefits, including Health & Welfare rates and paid sick leave provisions (EO 13706).
• Vacation and Holiday Policies: Details on paid vacation accrual and a minimum of eleven paid holidays per year.
• Special Differentials: Information on hazardous pay differentials (8% and 4%) and night/Sunday pay for weather observers.
• Conformance Process: Instructions for contractors on how to request additional classifications and wage rates if an occupation is not listed.

This wage determination is critical for any bidder responding to a Service Contract Act-covered opportunity in Maverick County, Texas. It establishes the minimum labor costs that must be factored into proposals, ensuring compliance with federal labor laws. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all listed occupations.

Form / Attachment / Pricing Sheet

This document is Attachment 6, a site map related to RFQ 12639523Q0075. It visually depicts various locations relevant to the opportunity.

• The map displays a route from Quemado site (F) in the north, south along a highway, passing through Nuevo Laredo and Reynosa.
• Several specific sites are marked with letters and distances:
  • A: Posito Hondo site
  • B: San Pedro site (15.39 mi)
  • C: Blue Town site (14.74 mi)
  • D: Havana Vat site (52.65 mi)
  • E: La Laja Farms Site (93 mi)
• Major cities and geographical features in Texas and Northern Mexico are also indicated, including San Antonio, Corpus Christi, Monterrey, and the Rio Grande River.

This site map is crucial for bidders to understand the geographical scope and logistical considerations of the opportunity. It helps visualize the locations of potential work sites or points of interest, which may impact planning, transportation, and resource allocation for proposals.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for HVAC Maintenance services for six USDA Land Mobile Radio (LMR) System Shelter Sites in South Texas. The U.S. Department of Agriculture (USDA), Animal and Plant Inspection Service (APHS), Cattle Fever Tick Eradication Program requires an annual service contract for semi-annual service inspections and maintenance of HVAC units supporting their LMR system.

• Annual service contract for HVAC maintenance.

• Semi-annual service inspections and maintenance for six HVAC units.

• Services to be provided by a licensed and authorized BARD HVAC service representative.

• Support for USDA's LMR system located along the South Texas border area.

• Award Type: Hybrid Firm-Fixed Price with Time and Materials contract.

• Period of Performance: One (1) one-year base period and two (2) one-year option periods.

• The government intends to make one award.

• Quotes must be submitted electronically via email to julia.lackey@usda.gov by 3 pm Eastern Time on Friday, March 13, 2025.

• Offerors must hold prices firm for 90 calendar days from the receipt date.

• Questions are due by March 11, 2026, at 12:00 PM Eastern Time, via email to julia.lackey@usda.gov.

• Evaluation will be based on the lowest price technically acceptable criteria.

• Factors for evaluation include: ability to comply with schedule, satisfactory record of performance and integrity, satisfactory safety and environmental record, satisfactory references, and necessary facilities, equipment, personnel, and technical skills.

• Price will be evaluated for fairness and reasonableness, including price realism analysis.

• Technical Acceptability will be rated "acceptable" or "unacceptable."

• This acquisition is set-aside for small business concerns.

• North American Industry Classification Standard (NAICS) Code: 238990 - All Other Specialty Trade Contractors.

• Small business size standard: $19 million.

• This is a Total Small Business Set-Aside.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Technical data and supporting documentation are available as attachments, including a SOW, site map, and Wage Determinations for specific counties.

• Offerors must address how they will accomplish the requirements of sections 2.0, 3.0, 4.0, and 5.0 of the SOW.

• Past performance will be evaluated using a rating system of Acceptable, Neutral, or Unacceptable.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for a specific geographic area.

• Wage Determination Number: 2015-5245, Revision No. 28
• Area: Texas County of Hidalgo
• Occupational Codes and Titles: Lists numerous job titles with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage).
• Benefits: Details Health & Welfare benefits, Vacation policy, and paid Holidays.
• Footnotes: Provides specific information for certain occupations, such as Computer Employees and Air Traffic Controllers, and details Hazardous Pay Differentials.

This wage determination is crucial for any bidder on a federal contract in Hidalgo County, Texas, that is subject to the Service Contract Act. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract. Bidders must ensure their proposed labor costs align with these requirements to be compliant and competitive.

Form / Attachment / Pricing Sheet

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in Webb County, Texas.

• Lists numerous occupations categorized by industry (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.).
• For each occupation, it provides a code, title, and the corresponding minimum hourly wage rate.
• Specifies required fringe benefits, including Health & Welfare rates and paid time off (Vacation and Holidays).
• Includes notes on Executive Orders related to paid sick leave and minimum wage adjustments.
• Outlines the process for conforming unlisted occupations to the wage determination.

Bidders must use this wage determination to understand the minimum labor costs associated with performing services under a contract in Webb County, Texas. This information is crucial for accurately calculating labor costs in their proposals and ensuring compliance with federal labor laws. The listed wage rates and fringe benefits are the minimums that must be paid to employees performing work on the contract.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for work performed in Cameron County, Texas.

• Lists occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage adjustments.
• Details health and welfare benefits, vacation, and paid holidays.
• Outlines specific conditions for computer employees, night pay, Sunday pay, and hazardous pay differentials.

Bidders must review this wage determination to understand the minimum labor costs associated with performing services in Cameron County, Texas, under the Service Contract Act. This information is crucial for accurately calculating labor costs in their proposals and ensuring compliance with federal labor laws.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide critical maintenance inspections for HVAC units, ventilation systems, and air exchanges for six USDA Land Mobile Radio (LMR) system shelter sites located along the South Texas border area. The BARD units are vital for maintaining operating temperatures for the radio repeater equipment housed in these shelters.

• Perform annual cooling inspections every Spring.

• Perform mid-season maintenance inspections every Fall.

• Provide emergency service and repairs on a 24-hour basis, with a 24-hour response time for emergency repairs.

• Provide replacement parts and materials (to be paid for by government purchase card).

• Provide written reports following each regularly scheduled inspection or emergency call.

• Written reports required after each inspection or emergency call.

• Response time for emergency repairs: within 24 hours.

• Period of Performance: Base contract 12 months (04/01/2026-3/31/2027) with two 12-month option years (04/01/2027-3/31/2028 and 04/01/2028-3/31/2029).

• Service Locations: Six radio shelter sites in South Texas (Brownsville, San Benito, La Joya).

• Contractor must be a licensed and authorized BARD service provider.

• Equipment to be serviced: BARD 1.0-ton air conditioner/Model W12AAAA05XPXXXJ.

• Detailed inspection requirements for both annual and semi-annual inspections are outlined, including checks for refrigerant leaks, component wear, operational parameters, and cleanliness.

Form / Attachment / Pricing Sheet

This document is the Price Schedule for the solicitation, "RFQ 12639526Q0061-HVAC Maintenance for Six USDA LMR System Shelter Sites in South Texas." It details the pricing structure for the combined firm-fixed price and time-and-materials contract.

• Contract Type: Combined firm-fixed price and time-and-materials.
• Firm-Fixed Price Items: Annual, semi-annual, and report line items are priced on a firm-fixed-price basis.
• Time-and-Materials Items: Hourly labor rates for emergency repairs are for evaluation purposes only and will be paid on a time-and-materials basis. This includes a fully burdened hourly rate for direct labor and actual costs for materials.
• Shelter Sites: Pricing is broken down by six LMRS shelter sites: San Pedro, Posito Hondo, Blue Town, Havana Vat, La Joya Farms, and Quemado VAT.
• Services: Includes annual inspections, mid-season inspections, written reports following inspections or emergency repairs, and hourly labor rates for emergency repairs.
• Contract Years: Includes line items for the Base Year, Option Year 1, and Option Year 2.

Bidders must use this schedule to provide their pricing for all specified services across the six shelter sites and for the duration of the contract (Base Year and Option Years 1 & 2). The "Hourly labor rate for emergency repairs" is specifically noted as being for evaluation purposes and will be paid on a time-and-materials basis, requiring careful consideration of the fully burdened rate and material costs. The quantities listed are for evaluation purposes only and do not represent minimum or maximum order quantities.