HVAC Maintenance Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide biannual HVAC system maintenance services, HVAC system repairs, and electrical repairs for UT&C buildings at McGregor Range in Chaparral, New Mexico.

• Preventive Maintenance: Comprehensive inspection, cleaning, and maintenance of HVAC system core components, performed twice annually (April-May and October-November). Tasks include changing filters, cleaning coils, checking refrigerant levels, inspecting electrical connections, lubricating moving parts, testing thermostats, and upgrading/replacing circuit breakers as needed.

• General HVAC Repairs: Respond to service calls within 2 business days and complete repairs within 7 business days. Tasks include identifying and repairing freon leaks, recharging freon, repairing/replacing electrical connections and contactors, replacing blower modules and compressors, and other necessary repairs.

• Electrical Repairs and Installation: Respond to service calls within 2 business days and complete repairs within 7 business days. Tasks include identifying and repairing/replacing breaker boxes, circuit breakers, electrical outlets, lighting housing, and ballast, as well as identifying and replacing unsafe wiring.

• Materials: Contractor to provide 1 case of 25 replacement 48" T12 "Cool White" fluorescent lights, 10 outdoor 65w floodlight bulbs, and 10 standard E26 60w bulbs at the beginning of the base year, and replenish as a rolling stock for option years.

• Period of Performance: Base Year 1: April 20, 2026 - April 19, 2027. Includes three option years extending to April 19, 2030.

• Place of Performance: UT&C buildings at McGregor Range, Chaparral, New Mexico. Specific locations include IFC 15, IFC 17, IFC 19, IFC 22, IFC 23, TAC 18, TAC 24, TAC 16, Hawk 6, Hawk 8, and Chu-Sam Park.

• Non-Personal Service Contract: Contractor personnel are not subject to Government supervision or control.

• Quality Control Plan (QCP): Contractor must develop and submit a QCP within 10 days of award.

• Security: Contractor personnel require background checks for installation access. Escorts are required at all times within U.S. facilities. Common Access Card (CAC) eligibility requirements are detailed.

• Training: Required training includes Anti-Terrorism (AT) Level I, OPSEC Level I, iWATCH, and Personally Identifiable Information (PII) training for all employees within specified timeframes.

• Environmental Compliance: Contractor must comply with USAG Ft. Bliss environmental policies and applicable laws, and develop an Environmental Protection Plan (EPP).

• Key Personnel: Program/Contract Manager, Alternate Program/Contract Manager, and Quality Control Manager are considered key personnel.

• Reporting: Service Contract Reporting (SCR) is required annually.

• Workload: Estimated workload includes 3 work hours for Preventive Maintenance, 8 work hours for General HVAC Repairs, and 8 work hours for Electrical repairs and installation.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential bidders regarding the HVAC Maintenance Services opportunity (W911SG-26-Q-A028).

• High-Value HVAC Components: Costs for replacement parts and high-value components (e.g., compressors) are to be included in the Firm-Fixed Price (FFP) monthly price, not as a separate reimbursable CLIN.
• Performance Hours: Contractor Support Hours (08:30 AM - 02:30 PM) are for maintenance work. Program/Contract Manager availability is from 07:00 AM - 04:00 PM for calls and preparation.
• Service Calls: The FFP contract covers an average of one service call per month. The government may request a diagnostics quote for additional potential services before authorizing repairs.
• Escort Requirements: The COR will coordinate escort availability. The contractor will not be penalized for performance delays caused by escort unavailability.
• Security Clearances: Security clearances are not required for this contract, despite some PWS language suggesting otherwise.
• Rolling Stock Bulbs: The contractor is responsible for maintaining the "rolling stock" inventory of light bulbs at the government's storage location, not for their installation.
• Joint Inspections: Lead time for joint inspections is 7 days, scheduled around service coordination and after work is performed.
• Site Visit: A site visit was conducted on April 1, 2026, at 0900.
• Incumbent Contractor: There is no incumbent contractor for this contract.
• Missing Attachments: Several technical exhibits were initially missing but have since been attached to the SF30, with Technical Exhibits 01 and 08 noted as not applicable.
• Water Supply: No rental water buffalo trailer is required; the unit has an on-site water source.
• Electrical Work: Electrical work is strictly for the buildings visited, not parking lights.
• DFARS Clause 252.204-7020: This clause has been removed from the requirements.
• Preventive Maintenance Work Hours: The 3-hour estimate for preventive maintenance is per individual HVAC unit.
• Invoicing: Invoices for scheduled preventive maintenance will be submitted twice a year, following each seasonal maintenance cycle.
• Unscheduled Service Calls: The "Unit Price" for unscheduled service calls represents a per-call rate, not a flat monthly fee.

These clarifications address potential ambiguities regarding pricing, performance windows, scope of work, and administrative requirements, enabling bidders to submit more accurate proposals.

Amendment / Modification

This amendment modifies the solicitation W911SG26QA028 by:

• Providing Questions and Answers.

• Attaching a Revised Performance Work Statement (PWS).

• Including several new Technical Exhibits (02 through 09).

• Response Due Date: Extended from April 10, 2026, to April 14, 2026.

• Response Due Time Zone: Changed from Mountain Standard Time (UTC -7) to Mountain Daylight Time (UTC -6).

• Contract Line Items (CLINs) / Supplies or Services: Quantities for CLINs 0001 and 0002 have been increased from 38 to 42.

• Option Line Items: Quantities for Option Line Items 1001, 1002, 2001, 2002, 3001, and 3002 have been increased from 38 to 42.

• Attachments: Several documents were added, including Technical Exhibits and an HVAC Q&A. The original PWS HVAC (dated 20260320 - final) and an addendum to FAR 52.212-1 were deleted.

• General Instructions: The "Quote Submitted" section has been modified to clarify submission requirements and validity period.

• Contract Clauses: Specific clauses were deleted (details not provided in the summary).

• The proposal submission deadline has been extended to April 14, 2026, at 10:00 AM Mountain Daylight Time.

• Offerors must acknowledge receipt of this amendment.

• The quantities for several CLINs and Option Line Items have been increased.

Solicitation / RFP / RFQ

This solicitation (W911SG26QA0280003) is for HVAC system maintenance, HVAC system repairs, and electrical repairs at buildings throughout the McGregor Range in Chaparral, New Mexico. The acquisition is set aside for Small Business.

• Biannual HVAC system maintenance.

• HVAC system repairs.

• Electrical repairs.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base period from April 20, 2026, to April 19, 2027, with multiple option periods extending through April 19, 2030.

• NAICS Code: 238220 (Plumbing and Heating Air Conditioning and other

• Offer Due Date: April 14, 2026, at 10:00 AM (Mountain Daylight Time).

• Quotations must be submitted electronically.

• Quotes must be valid for a minimum of 60 calendar days.

• Evaluation Factors: Technical Acceptable and Price. Offers will be evaluated to determine which is most advantageous to the Government.

• Site Visit: Scheduled for Wednesday, April 1, 2026, at 0900. Meet-up location is McGregor Range Troop Store (PX), 9437 Patriot St., Chaparral, NM 88081. Valid ID is required.

• Questions Due: April 2, 2026, at 10:00 AM MST.

• This acquisition is a Small Business set-aside.

• Offerors must be registered in SAM.gov.

• Payment will be made via Wide Area WorkFlow (WAWF).

• The solicitation includes numerous FAR and DFARS clauses related to contract terms, conditions, representations, and certifications.

Amendment / Modification

This amendment (0002) to solicitation W911SG26QA028 is to inform potential bidders of a scheduled site visit.

• The primary change is the addition of a site visit notice.

• A site visit will be held on Wednesday, April 1, 2026, at 0900 MST. The meeting location is McGregor Range Troop Store (PX), 9437 Patriot St, Chaparral, NM 88081. A valid ID is required for entry.

• The site visit is anticipated to last 3 to 4 hours.

• Participation in the site visit does not obligate the Government to award a contract or reimburse costs associated with offer preparation or attendance.

• Questions and concerns must be submitted by April 2, 2026, at 10:00 am MST. Answers will be provided via amendment.

Amendment / Modification

This amendment modifies Solicitation W911SG26QA028, originally dated 26 MAR 2026.

• Site Visit: A site visit has been added and will be held on Wednesday, 1 March 2026, from 0900 to approximately 1200-1300 MST. The location is McGregor Range Troop Store (PX) at 9437 Patriot St, Chaparral, NM 88081. A valid ID is required for entry.

• The amendment adds information regarding a site visit.

• It also references "Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services" and notes that miscellaneous text in this section has been modified.

• The amendment does not explicitly change the closing date and time for the solicitation, which remains 10 April 2026, at 10:00 AM MST.

• Offerors are reminded that quotations must be received by the specified closing date and time.

• The RFI (Request for Information) deadline is 2 April 2026, at 10:00 AM MST. Questions and answers will be made available via amendment.

• SAM Registration is required at the time of offer submission.

Solicitation / RFP / RFQ

This solicitation (W911SG26QA028) is a Request for Quote (RFQ) for HVAC system maintenance, repairs, and electrical repairs at buildings throughout the McGregor Range in Chaparral, New Mexico. The North American Industry Classification System (NAICS) code is 238220.

• Biannual HVAC system maintenance.

• HVAC system repairs.

• Electrical repairs.

• The contract is for commercial products and commercial services.

• The period of performance for the base contract is from April 20, 2026, to April 19, 2027.

• Option periods extend through April 19, 2030.

• Pricing arrangement is Firm Fixed Price for all line items.

• Offer Due Date: April 10, 2026, at 10:00 AM Mountain Standard Time (MST).

• Submission Method: Electronic copies of quotations are to be submitted via email to the Contract Specialist and Contracting Officer.

• Questions Due: April 2, 2026, at 10:00 AM MST.

• Evaluation Factors: Offers will be evaluated based on Technical Acceptability and Price. The most advantageous offer to the Government will be awarded.

• Technical Acceptability: Quotes must demonstrate ability and understanding of requirements per the Performance Work Statement (PWS). Offers not complying with every requirement will be deemed technically unacceptable.

• Price: The total price will be evaluated. The Government intends to award without discussions but reserves the right to conduct them.

• Quote Validity: Quotes must be valid for a minimum of 60 calendar days.

• This acquisition is set aside for Women-Owned Small Business (WOSB).

• The NAICS code is 238220 with a size standard of $19,000,000.00.

• Offerors are required to be registered in SAM.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, small business set-asides, labor standards, and payment instructions via Wide Area WorkFlow (WAWF).

• A Performance Work Statement (PWS) and Wage Determination are provided as attachments.

Other / Unclassified

This document is a U.S. Department of Labor Wage and Hour Division "Register of Wage Determinations" for the Service Contract Act. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits for the state of Texas, specifically for the areas of El Paso and Hudspeth counties. The document also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as details on vacation and holiday policies. It outlines the process for requesting authorization of additional classifications and wage rates (conformance process) if a required job classification is not listed.

This document is highly relevant for potential bidders on federal service contracts in the specified Texas counties. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs when preparing their proposals, ensuring compliance with the Service Contract Act and related Executive Orders. It also informs bidders about required benefits such as health and welfare, paid sick leave, vacation, and holidays.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide biannual HVAC system maintenance services, HVAC system repairs, and electrical repairs for UT&C buildings at McGregor Range in Chaparral, New Mexico.

• Preventive Maintenance: Comprehensive inspection, cleaning, and maintenance of HVAC system core components. Services occur twice annually (April-May and October-November) and include filter changes, coil cleaning, refrigerant checks, electrical connection inspection, lubrication, thermostat testing, and potential upgrade/replacement of circuit breakers.

• General HVAC Repairs: Respond to service calls within 2 business days and complete repairs within 7 business days. Tasks include identifying and repairing freon leaks, recharging freon, repairing/replacing electrical connections and contactors, replacing blower modules and wheels, replacing motor control circuit boards and compressors, and other necessary repairs.

• Electrical Repairs and Installation: Respond to service calls within 2 business days and complete repairs within 7 business days. Tasks include identifying and repairing/replacing breaker boxes, circuit breakers, electrical outlets, lighting, ballasts, and unsafe wiring. The contractor will provide initial stock of replacement fluorescent lights, outdoor floodlights, and standard bulbs, and replenish them annually.

• Period of Performance: Base Year 1: April 20, 2026 - April 19, 2027. Includes three Option Years extending to April 19, 2030.

• Place of Performance: UT&C buildings located on McGregor Range, including specific locations such as IFC 15, IFC 17, IFC 19, IFC 22, IFC 23, TAC 18, TAC 24, TAC 16, Hawk 6, and Hawk 8.

• Non-Personal Service Contract: Contractor personnel are not supervised by the Government.

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP, submitted within 10 days of award.

• Security: Contractor personnel require background checks and must comply with installation access and security policies. Escorts are required for contractor personnel within U.S. facilities. Common Access Cards (CAC) may be issued.

• Training: Employees must complete Anti-Terrorism (AT) Level I, OPSEC, iWATCH, PII, and TARP training within specified timeframes.

• Environmental Compliance: Contractor must comply with all applicable environmental laws and regulations and develop an Environmental Protection Plan (EPP).

• Reporting: Service Contract Reporting (SCR) is required annually via sam.gov.

• Key Personnel: Program/Contract Manager and Alternate Program/Contract Manager are required, with CVs submitted within 5 days of award.