HVAC Repairs and Fan Coil Unit Troubleshooting - U.S. Coast Guard Station Little Creek

Statement of Work (SOW)

To provide HVAC repairs and troubleshooting services, including the replacement of components and repair of multiple Fan Coil Units (FCUs) at U.S. Coast Guard Station Little Creek, Virginia Beach, VA.

• HVAC Unit Repair: Perform repairs on TRANE systems, including replacing defective condenser coils, expansion valves, and filter driers on Circuit #2. This involves de-energizing units, coordinating Lockout/Tagout (LOTO) with the Engineering Division, installing new components per manufacturer specifications, evacuating, recharging, and balancing systems, and testing operation with Coast Guard personnel.

• Fan Coil Unit (FCU) Troubleshooting and Repair: Troubleshoot, diagnose, and repair seven FCUs located throughout the station. Specific issues include FCUs not powering on in Rooms 137, 131, Galley, Fitness Room, and Cardio Room; a failed motor in the Conference Room FCU; and excessive condensate production in the Crew Lounge FCU. Repairs include electrical diagnostics, control verification, motor testing, condensate evaluation, and functional testing.

• Condition Found Report (CFR): Submit a CFR for all seven FCUs prior to commencing repairs.

• Written Summary: Provide a written summary of findings, corrective actions, and recommended additional repairs.

• Commencement: Within ten (10) days after notice to proceed.

• Completion: Within 30 working days after contract award.

• Location: U.S. Coast Guard Station Little Creek, 1100 Abbott Road, Virginia Beach, VA.

• Contractor Qualifications: Ability to work on TRANE systems; qualified and experienced personnel.

• Coordination: Check in with station personnel prior to mobilization; coordinate LOTO with the Engineering Division; coordinate with the Quality Assurance Evaluator (QAE).

• Deliverables: Complete an Equipment Enrollment Form (EEF) spreadsheet for installed or demolished systems, including UNIFORMAT II Level 4 designations for relevant systems (Plumbing, HVAC, Electrical, Water, and other machinery/equipment).

• Safety: Comply with OSHA regulations (29 CFR 1910 and 1926); coordinate LOTO with Station Little Creek Engineering personnel; obtain required permits (Hot Work, Confined Space, Dig Chits).

• Environmental Protection: Comply with EPA regulations (40 CFR series) and station environmental procedures for hazardous materials and waste.

• Site Visit: Bidders are strongly encouraged to attend a site visit on May 13, 2026, at 1000 Eastern Time.

• Point of Contact: MK1 Edward-James Roma (Phone: 757-464-9372) for QAE and site visit coordination.

• Access: Contractor personnel and vehicles must check in at Gate 3 Security with a valid REAL ID-compliant driver's license and current vehicle registration.

Amendment / Modification

Amendment 0001 to Solicitation 70Z02726QPORT0038 makes the following changes:

• Updates contact information for Site Visits and the Quality Assurance Evaluator (QAE) as specified in the Statement of Work (SOW).

• Reschedules the Site Visit to May 13, 2026, at 1000.

• Extends the deadline for the submission of quotations to May 19, 2026, by 1700.

• Contact information for Site Visits and QAE in the SOW.

• Site Visit date and time.

• Submission deadline for quotations.

• The deadline for submitting quotations has been extended to May 19, 2026, at 1700.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide HVAC repairs and troubleshooting services for U.S. Coast Guard Station Little Creek, Virginia Beach, VA.

• HVAC Unit Repair: Replace defective condenser coil, expansion valve, and filter driers on a specific HVAC circuit (Circuit #2). Requires ability to work on TRANE systems, perform Lockout/Tagout (LOTO) coordination, evacuate/recharge/balance the system, and test for proper operation.

• Fan Coil Unit (FCU) Troubleshooting and Repair: Diagnose and repair seven (7) FCUs with specific issues including no power (Rooms 137, 131, Galley, Fitness Room, Cardio Room, Room 227) and a failed motor (Conference Room). Address excessive condensate production in the Crew Lounge FCU. Requires submission of a Condition Found Report (CFR) for all FCUs before repairs commence and written government confirmation to proceed.

• Deliverables: Complete an Equipment Enrollment Form (EEF) spreadsheet for installed or demolished systems, including UNIFORMAT II Level 4 designations for HVAC, plumbing, electrical, water systems, and any installed machinery/equipment. Submit hard copy and electronic MS-Excel files upon contract completion.

• Place: U.S. Coast Guard Station Little Creek, 1100 Abbott Road, Virginia Beach, VA.

• Completion: Within 30 working days after contract award.

• Contractor Qualifications: Must have the ability to perform work on TRANE systems.

• Coordination: Check in with station personnel prior to mobilization. Coordinate LOTO procedures with the Engineering Division. Coordinate work outside normal hours with the QAE.

• Reporting: Submit a Condition Found Report (CFR) for FCUs before repairs. Report any need for additional parts or work outside contract scope to the Contracting Officer and COR. Provide a written summary of findings and actions taken upon completion.

• Compliance: Adhere to manufacturer specifications, industry best practices, OSHA regulations (29 CFR 1910 and 1926), and EPA regulations (40 CFR series). Handle and dispose of hazardous materials properly.

• Access: Contractor personnel and vehicles must check in at Gate 3 Security with valid ID and vehicle registration.

• Site Visit: Strongly encouraged. Scheduled for 05/05/2026 at 1000 ET. Coordinate with EM2 Timothy Merz (757-483-8719).

• Quality Assurance: EM2 Timothy Merz is the designated QAE and primary point of contact.

Solicitation / RFP / RFQ

This document contains contract clauses and solicitation provisions that will be incorporated into a contract. It outlines the terms and conditions for potential bidders, focusing on compliance, registration, and operational requirements.

• System for Award Management (SAM) Registration: Contractors must maintain an active SAM registration throughout contract performance. This includes annual validation of registration information, ensuring accuracy and completeness. Unique Entity Identifier (UEI) and Commercial and Government Entity (CAGE) code must be maintained and communicated to the Contracting Officer within 30 days of any change.

• Inverted Domestic Corporations: Contractors must not reorganize as an inverted domestic corporation or become a subsidiary of one during contract performance. Written notice is required within five business days of such an event.

• Commercial Products/Services: Standard terms and conditions for commercial products and services apply, including inspection/acceptance, assignment of claims, changes, disputes, excusable delays, invoicing, patent indemnity, payment terms, risk of loss, taxes, termination clauses (convenience and cause), title, warranty, and limitation of liability.

• Compliance: Adherence to various laws and regulations is required, including those related to limitations on influencing Federal contracts, Contract Work Hours and Safety Standards, Kickbacks, Government-financed air transportation, procurement integrity, equal opportunity for workers with disabilities, maintenance of refrigeration equipment, sustainable products, and prohibitions on certain telecommunications equipment and services.

• Small Business Set-Aside: Offers are solicited only from small business concerns. Offers from non-small businesses will be considered nonresponsive.

• Security: Representations and certifications regarding covered telecommunications equipment or services, FASCSA orders, and restricted business operations in Sudan are required. Specific disclosures are necessary if compliance cannot be represented.

• Period of Acceptance: Offers must be held firm for 60 calendar days from the receipt date.

• Offer Submission: Offers must be signed and dated, including solicitation number, Offeror's name/address, UEI, EFT indicator, technical approach demonstrating ability to complete project requirements (including TRANE equipment certification if applicable), responses to provisions not collected via SAM, and a statement of agreement with all terms.

• Evaluation: Award will be made to the lowest price technically acceptable quote. Technical capability and price are the evaluation factors. The Government may award without discussions.

• Total Small Business Set-Aside: This solicitation is set aside exclusively for small business concerns.

• Invoice Processing: Invoices must be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. Enrollment instructions and support contact information are provided.

• Incorporation by Reference: Many clauses are incorporated by reference and can be accessed via https://www.acquisition.gov/far/. The full text of referenced clauses will be provided upon request.

Form / Attachment / Pricing Sheet

This document is a poster detailing "Employee Rights on Government Contracts." It informs employees working on government contracts about their rights under the Service Contract Act (SCA) and the Public Contracts Act (PCA).

• Minimum Wages: States that rates must be no less than the federal minimum wage, with potential for higher rates under SCA if a wage determination applies.
• Fringe Benefits: Notes that SCA wage determinations may require fringe benefits, while PCA contracts do not.
• Overtime Pay: Mandates 1.5 times the basic rate for hours worked over 40 in a week, with exceptions.
• Child Labor: Prohibits employing persons under 16 on PCA contracts.
• Safety & Health: Requires work to be performed under sanitary, and not hazardous or dangerous, conditions.
• Enforcement: Provides contact information for the Wage and Hour Division (WHD) and the Occupational Safety and Health Administration (OSHA) for complaints and information.

Bidders should be aware that this poster outlines labor standards that may apply to their employees if they are awarded a government contract. It highlights requirements related to wages, overtime, benefits, safety, and child labor, which are crucial for understanding the compliance obligations associated with government contracting.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for HVAC Repair and Troubleshooting services at the USCG Station Little Creek. The specific details of the work are established in a Statement of Work (SOW), which is referenced but not attached to this RFQ.

• HVAC Repair and Troubleshooting services.

• Services to be performed at USCG Station Little Creek.

• Detailed requirements are outlined in an accompanying SOW.

• The contract type is not specified in this document.

• Delivery terms are Net Days - 30.

• Offer Due Date: May 13, 2026, at 1700 local time.

• This acquisition is set aside for Small Business.

• The method of solicitation is a Request for Quote (RFQ).

• This acquisition is 100% set aside for Small Business.

• The North American Industry Classification Standard (NAICS) code is 333415 with a size standard of 1,250 employees.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference and are attached.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4341, Revision 32) under the Service Contract Act. It lists prevailing wage rates and fringe benefits for various occupations applicable to federal contracts in specific areas of North Carolina and Virginia.

This document is crucial for bidders on federal service contracts within the specified geographic areas. It outlines the minimum hourly wage rates and fringe benefits (health & welfare, vacation, holidays) that must be paid to employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals. It also details procedures for conforming additional classifications and wage rates if needed, and notes the applicability of Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) to covered contracts.