HVAC Replacement

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to replace HVAC systems at the United States National Poultry Research Center (USNPRC) in Athens, GA. The acquisition is set aside for Total Small Business concerns.

• Replace the existing water source heat pump HVAC unit with a new unit of the same capacity in Room B1, Room P104.

• Repair the fresh air intake.

• Connect the new unit to the existing ALC BAS system.

• Perform factory start-up and TAB (Testing, Adjusting, and Balancing).

• See attached Scope of Work (Attachment 1).

• Anticipated contract type: Firm-fixed-price.

• Period of Performance: Delivery within 180 days after award.

• Estimated Value: Not explicitly stated, but a bid guarantee is required for offers over $35,000, not to exceed $3,000,000.

• Proposals are due by 10:00 AM Central Time on May 22nd, 2026.

• Submissions shall be emailed to kelly.wright@usda.gov with the subject line “RFQ 1232SA26Q0600”.

• Award will be made to the responsible offeror who offers the lowest priced proposal that is found to be technically acceptable (LPTA methodology).

• Offerors must hold prices firm for 60 calendar days from the offer due date.

• A site visit is mandatory for all offerors.

• This acquisition is set-aside for Total Small Business concerns.

• Applicable NAICS code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small business size standard: $19M.

• Prospective offerors must be registered with the System for Award Management (SAM) with an active registration at the time of solicitation closing.

• Attachment 1: Scope of Work (SOW)

• Attachment 2: Wage Determination GA20260321

• The solicitation incorporates numerous FAR and AGAR clauses by reference.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace the existing water source heat pump HVAC unit in B1 Room P104 at the United States National Poultry Research Center (USNPRC) in Athens, GA. This includes repairing the fresh air intake, connecting the new unit to the existing ALC BAS system, performing a factory start-up, and conducting Testing, Adjusting, and Balancing (TAB).

• Furnish all labor, supervision, materials, tools, equipment, and services for the replacement of the packed water source HVAC unit.

• Repair the fresh air intake with an automatic damper.

• Connect the new unit to the existing Building Automation System (BAS), including programming for graphics, control, and trending.

• Perform factory start-up, commissioning, and functional testing of the entire system.

• Provide a certified TAB report, O&M manual, As-built drawings, BAS drawings, and other system documentation.

• Work must be performed in occupied, operational facilities, minimizing disruption. Temporary cooling may be required.

• Demolition, fabrication, installation, coordination, and cleanup activities are included.

• The HVAC unit must have a manufacturer-authorized service representative located within 60 miles of the installation.

• Work must comply with ARS 242.1M P&P, "ARS Facilities Design Standards," and all applicable federal, state, and local codes, as well as current industry standards.

• Materials must comply with FAR subpart 25.2 (Buy American Act).

• A Site Safety Specific Plan (SSSP)/Accident Prevention Plan must be submitted within 14 days of contract award.

• A single guarantee against faulty material and workmanship for at least one year from final acceptance is required, with a minimum 5-year compressor warranty.

• The period of performance shall not exceed 180 days from the date of notice to proceed.

• The project background indicates a period of performance of 6 months.

• Work will be performed at USNPRC in B1, Room P104, 950 College Station Road, Athens, GA.

• Contractors must have extensive knowledge and expertise in facilities operations within animal agricultural research laboratories (BSL-2, BSL-3, ABSL-3, BSL-3Ag).

• A mandatory site visit is required before bid submission.

• Regular work hours are 7:00 am to 4:00 pm, Monday through Friday, excluding Government holidays.

• Contractor personnel must have valid Federal or State ID and adhere to USDA Biosecurity protocols.

• Security requirements for site access, visitor badges, and vehicle screening must be followed.

• The contractor shall provide on-site supervision and project management.

• Pre-construction submittals include Project Schedule, Project Design, SSSP, and list of contract personnel.

• Deliverables include replacement of HVAC unit, repair of fresh air intake, BAS connection, startup/commissioning, TAB report, documentation, and site cleanup.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in specific counties within Georgia. It outlines the prevailing wage rates and fringe benefits for various construction trades. Bidders should use this information to understand labor costs associated with the opportunity.

• General Decision Number: GA20260321, dated 01/23/2026.
• State: Georgia.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Counties Covered: Clarke, Madison, Oconee, and Oglethorpe.
• Trades and Rates: Includes specific wage and fringe benefit rates for:
  • Asbestos Worker/Heat & Frost Insulator
  • Electrician
  • Power Equipment Operator (Backhoe/Excavator/Trackhoe, Crane, Forklift)
  • Ironworker (Ornamental, Structural, Reinforcing)
  • Pipefitter
  • Sheet Metal Worker
  • Carpenter
  • Cement Mason/Concrete Finisher
  • HVAC Mechanic
  • Laborer (Common/General, Pipelayer)
  • Painter (Brush/Roller, Spray)
  • Plumber
  • Welder (rate prescribed for craft to which welding is incidental)
• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017, requiring 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after January 30, 2022), requiring a minimum wage of $13.30 per hour (or higher applicable rate) for hours worked on the contract in 2025.

This document is crucial for bidders to accurately estimate labor costs when preparing proposals. The specified wage rates and fringe benefits must be factored into the overall project cost. Additionally, bidders must ensure compliance with the requirements of Executive Orders 13706 and 13658 regarding paid sick leave and minimum wage, respectively, if applicable to the contract.

Other / Unclassified

This document provides information regarding a mandatory site visit for an upcoming solicitation. It includes contact details for inquiries, instructions for attending the site visit, and the process for submitting questions.

• Site Visit: Attendance is mandatory and scheduled for May 19th at 10:00 AM local time at the United States National Poultry Research Center (USNPRC) in Athens, GA. Attendees must bring a valid government-issued ID.
• Registration: To attend the site visit, contractors must register by emailing kelly.wright@usda.gov and walt.dennis@usda.gov by May 17th, 2026. Registration requests received after this date will not be accepted.
• Prime Contractor Representation: Attendees should be employed by the prime contractor intending to offer. Subcontractors may attend but must clearly identify the prime contractor they represent on the sign-in roster. Failure to do so will result in the prime contractor not receiving credit for attendance.
• Questions: Questions regarding the solicitation must be submitted via email to kelly.wright@usda.gov by May 22nd, 2026, at 10:00 AM Central Time. The solicitation name and number should be included in the email subject line.