HVAC Replacement at USCG STA Washington

Solicitation / RFP / RFQ

This solicitation seeks a contractor to replace HVAC units at the U.S. Coast Guard Station Washington, located at Building 92, Joint Base Anacostia-Bolling, Washington, D.C. The government anticipates awarding a Firm-Fixed Price contract.

• Replacement of HVAC units at U.S. Coast Guard Station Washington, Building 92.

• Contractor must provide all labor, materials, and equipment necessary for the replacement.

• Contract Type: Firm-Fixed Price.

• Period of Performance: 10 calendar days for performance after award, with completion within 30 calendar days after receiving notice to proceed.

• Quotes must be submitted via email to Samuel.T.Salerno@uscg.mil.

• Submission Deadline: NOON Eastern Time on April 30, 2026.

• All quotes must have blocks 14 (Include UEI) through 20c and 30a, 30b and 30c of the SF 1442, and pricing completed.

• Questions regarding the solicitation must be submitted in writing to SKC Samuel Salerno via email by NOON April 30, 2026.

• This procurement is 100% set-aside for Small Businesses.

• NAICS Code: 238220.

• Small Business Standard: $19.0 million.

• Offerors must have an active vendor record at SAM.gov and meet the size requirements prior to the RFQ due date.

• Site visits are not required but are strongly encouraged. Contact MKC James Tooker at 202-591-5944 to schedule a visit.

• The government reserves the right to cancel this solicitation.

• Performance and Payment Bonds are not required (Item 12a is marked NO).

Statement of Work (SOW) / Performance Work Statement (PWS)

To remove and replace the HVAC system on the second deck of building 91 at U.S. Coast Guard Station Washington.

• Determine heat load calculations for the HVAC system and modify ducting if necessary.

• Install a new EPA approved A2L based refrigerant heat pump and indoor air handler with an appropriately sized electric heater pack for AUX/Emergency heat.

• Pull and install a new line-set, including new suction lines and liquid lines.

• Install a new liquid line drier for each circuit indoors.

• Remove and dispose of the current outdoor and indoor HVAC units.

• Replace wiring and conduit from existing service disconnects to new equipment, including fused disconnects if necessary.

• Replace all thermostat control wiring with new UV rated wire and provide a new thermostat.

• Ensure equipment is commercial grade and serviceable using commonly available parts.

• Provide and install new complete liquid line solenoid valves if needed.

• Purge nitrogen while brazing refrigerant piping with a minimum 15% brazing rod.

• Conduct a line-set pressure test (400psi for 24hrs with no more than 20% drop) and a vacuum test (minimum 300 Microns, decay test for 1 hour with no more than 500 Microns).

• Charge the system to manufacturer specifications and verify proper operation.

• Perform a Test and Balance (TAB) to achieve correct CFM air flows.

• Provide pertinent literature and an overview of the system to Coast Guard engineers.

• Commencement: Within seven (7) days after notice to proceed.

• Completion: Within twenty-one (21) working days after contract award.

• Location: U.S. Coast Guard Station Washington, JBAB, 3870 Giovannoli St SW, Washington DC, 20032.

• Site Visit: Strongly encouraged for bidders to field verify quantities. Contact MKC James Tooker at 202-591-5944 for site visit arrangements.

• Designated Contracting Officer's QA Representative (QAE): MKC James Tooker (202-591-5944).

• Conditions Affecting Work: Offerors should visit the site to ascertain local conditions. Government assumes no responsibility for misrepresentations not in writing.

• After Award: Contractor must immediately notify the QAE representative of the intended start date.

• Oral Modification: No oral statements modify the contract.

• Workmanship: Must meet best standard practices and be supervised by experienced personnel.

• Permits: Contractor is responsible for obtaining all necessary appointments, licenses, and permits.

• Clean Up: All trash and debris must be removed daily.

• Work Outside Regular Hours: Requires written request and approval.

• Upon Completion: Contact QAE Representative to arrange inspection/acceptance.

• Personnel & Vehicles: Provide a detailed list of employees five (5) days prior to work. Vehicles must be clearly marked.

• Safety Requirements: Abide by federal safety regulations (OSHA 29 CFR 1910 & 1926). Written safety programs require review. Written notification required for activities potentially causing fire/explosion. Confined Space Entry Permits, Hot Work Chits, and Dig Chits must be provided. Lock Out/Tag Out requires coordination with facilities.

• Environmental Protection Requirements: Abide by federal environmental regulations (EPA 40 CFR). Written environmental management and pollution prevention programs require review. Written notification required for activities potentially causing permit violations. Safety Data Sheets, permits, and notices of intent must be provided. Hazardous materials disposal must follow federal, state, and local guidelines.

Form / Attachment / Pricing Sheet

This document, "FAR Clauses.pdf," contains various Federal Acquisition Regulation (FAR) clauses and provisions that are incorporated by reference into solicitations and contracts. It serves to inform potential bidders about the regulatory requirements and contractual obligations that will apply to the opportunity.

• Small Business Program Representations (52.219-1): Defines various small business categories (EDWOSB, service-disabled veteran-owned, small disadvantaged, veteran-owned, WOSB) and requires offerors to represent their status.
• Buy American-Construction Materials (52.225-9): Clause that implements the Buy American Act, requiring the use of domestic construction materials unless an exception applies. It defines domestic and foreign construction materials and outlines the process for requesting exceptions.
• Notice of Buy American Requirement-Construction Materials (52.225-10): A provision related to the Buy American Act, detailing how offerors should request determinations of inapplicability and how offers will be evaluated.
• Incorporated FAR Clauses and Provisions: Lists numerous FAR clauses and provisions applicable to contracts, categorized by contract value or type (e.g., applicable to all contracts, contracts over $10,000, etc.). These cover a wide range of topics including commencement of work, protest procedures, site visits, small business requirements, labor standards, and more.

Bidders must carefully review these clauses and provisions to understand their obligations and any specific requirements related to small business status, domestic material preferences, labor standards, and other contractual terms. Completing required representations and understanding these clauses is crucial for preparing a compliant offer and for successful contract performance.