N--HVAC Service and Repair

Amendment / Modification

This amendment (0001) to solicitation 140P8326Q0024 is effective 03/27/2026. Its primary purpose is to post questions and answers related to the solicitation.

• The amendment addresses questions regarding whether to quote for repair or replacement of HVAC units.

• Bidders are instructed to provide quotes for both repair and replacement if repair is feasible. The program aims for replacement but requires a cost comparison between repair and replacement to make a final decision.

• Quotes will be evaluated by comparing replacement costs to replacement costs and repair costs to repair costs.

• Bidders should list both repair and replacement costs if applicable.

• No other solicitation changes are made with this amendment.

Form / Attachment / Pricing Sheet

This document provides a visual guide and location information for various facilities and buildings associated with the Olympic National Park. It appears to be an attachment intended to supplement a larger solicitation or contract, likely related to maintenance, construction, or services at these locations.

The document contains aerial imagery of several distinct areas within or near Olympic National Park, each labeled with a primary location name and address. For each location, specific buildings or structures are identified with numbers and corresponding names (e.g., 'Bldg 2 Macy House', 'House 17 HQ Apartments', 'Port Angeles Visitor Center', 'Kalaloch Ranger Station'). Coordinates are provided for one location (Heart O' The Hills Entrance Station).

This attachment is crucial for bidders to understand the physical scope and specific sites relevant to the opportunity. It helps in visualizing the work environment, identifying the types of structures involved, and potentially estimating logistical requirements for any proposed work at these National Park Service facilities.

Form / Attachment / Pricing Sheet

This document is a Detailed Maintenance Report for HVAC systems at the National Park Service. It records the maintenance and testing performed on various units, including electric furnaces, heat pumps, split condensers, ductless fan coils, ductless HP outdoor units, VRF indoor units, VRF condensing units, electric duct heaters, and boilers.

Each entry typically includes:

• Tag # for the unit
• Location (Building, Area)
• Make and Model #
• Serial #
• Belt Size and Filter Size (where applicable)
• Date of service
• Pass/Fail status
• Test Readings (e.g., cleaned/replaced filter, verified operation, amp draws, coil status)
• Test Notes (observations, recommendations, issues found)
• Asset Pictures (references to images of the asset)

This report provides a detailed record of the condition and maintenance history of HVAC equipment. Bidders interested in opportunities related to HVAC maintenance, repair, or replacement at this National Park Service location can use this report to understand the existing infrastructure, identify potential issues, and gauge the scope of work required for future contracts. It highlights specific units that failed inspection or require further attention, such as refrigerant leaks, worn components, or extensive weathering.

Solicitation / RFP / RFQ

This solicitation (RFQ 140P8326Q0024) is for HVAC Repair and Service at Olympic National Park. It is a firm-fixed-price contract for repairs, annual service, and documentation of the HVAC systems.

• Repairs: To be performed in accordance with attached recommendations, statement of work, and specifications.

• Annual Service and Documentation: To be performed in accordance with attached Statement of Work, specifications, and Inspection Schedule.

• Contract Type: Firm-fixed-price.

• Period of Performance: Funds are available through November 30, 2025, with potential for extension beyond that date contingent on the availability of appropriated funds.

• Option to Extend Services: The Government may require continued performance for up to 6 months, with rates subject to adjustment based on prevailing labor rates.

• Offer Due Date: Thursday, April 9, 2026, at 1:00 PM PDT.

• Submission Method: Quotes must be submitted on the Standard Form (SF-1449) and can be emailed to john_flatt@nps.gov or mailed to Olympic National Park, 600 E Park Avenue, Port Angeles, WA.

• Quote Package Requirements:

  • Price (completed block 24 on SF-1449 or equivalent format).
  • Technical Capability (firm's experience, plan for service, proposed repair schedule).
  • Minimum of three customer references for past performance.
  • Contractor remittance address and SAM UEI number or Cage Code.
  • Point of contact information.
  • Signature of authorized official.
  • Required provisions (52.204-24(d)(1)&(2) and 52.204-26(c)(1)&(2)) unless previously represented in SAM.

• Evaluation Factors: Offers will be evaluated based on Price, Technical Merits, and Capability/Past Performance. Technical and past performance, when combined, are approximately equal to price.

• Questions Deadline: Written questions are due by Monday, April 6, 2026, 1300 PT.

• This acquisition is set aside for Small Business.

• Offerors must be registered and "ACTIVE" in the System for Award Management (SAM).

• The attached documents referenced include: Statement of Work, Specifications, Inspection Schedule, and Details.

• Electronic invoicing and payment will be processed through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (Wage Determination No.: 2015-5545, Revision No.: 29) for the Service Contract Act, applicable to the state of Washington, specifically the counties of Clallam and Jefferson. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Listings: Provides a comprehensive list of job titles and their associated codes, ranging from administrative support and clerical roles to health occupations, information technology, and maintenance positions.
• Wage Rates: Specifies the minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits mentioned include Health & Welfare ($5.55 per hour) and Executive Order 13706 Paid Sick Leave ($5.09 per hour).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Vacation and Holidays: Outlines provisions for paid vacation (based on years of service) and a minimum of eleven paid holidays per year.
• Conformance Process: Details the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a contract in the specified geographic area. It directly impacts proposal pricing by defining the required wage rates and fringe benefits for various job classifications. Bidders must ensure their proposed labor rates meet or exceed these minimums to comply with the Service Contract Act and the terms of the solicitation.

Form / Attachment / Pricing Sheet

This Excel spreadsheet, titled 'Attachment_5_OLYM_HVAC_Inspection_Schedule.xlsx', provides a detailed inventory of HVAC systems across various locations within Olympic National Park. It appears to be an informational attachment intended to inform potential bidders about the existing HVAC infrastructure.

The document lists specific HVAC units by:

• FMSS Building Location and Area
• Location Description (e.g., specific buildings, residences, offices)
• Operational Status (where indicated)
• Type of System (e.g., Split System HVAC Fan, Heat Pump, Forced Air Furnace, Air Handler, Duct Heater)
• Make and Model Number
• Serial Number
• Filter Size (where applicable)
• ONP staff for Access (where indicated)
• Date and Time (for inspections, where indicated)

This attachment is crucial for bidders to understand the scope and nature of HVAC systems that may require maintenance, repair, or replacement under the opportunity. It provides specific details on the types, makes, models, and locations of HVAC equipment, which will be essential for developing accurate proposals, estimating costs, and planning service delivery. Bidders should review this list to assess their capabilities and resource allocation for servicing these diverse systems across the park's various facilities.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide HVAC repair services and preventive maintenance for units at Olympic National Park, ensuring compliance with ASHRAE 180 standards, NPS safety requirements (RM-50B Chapter 21), and OSHA regulations.

• Perform all listed repairs in the "Recommendations" column of the OLYM HVAC Details attachment.

• Conduct annual preventive maintenance and inspections on all HVAC units per ASHRAE 180 standards across multiple park locations (Port Angeles, Ozette, Mora, Hoh, Kalaloch, and Quinault).

• Update OLYM HVAC Details with findings and provide quotes for recommended replacements.

• Repairs and maintenance must meet ASHRAE 180, OSHA, NFPA, and RM-50B standards.

• Work must be completed within the agreed schedule and environmental constraints.

• Work is to be performed at Olympic National Park locations: Port Angeles, Ozette, Mora, Hoh, Kalaloch, and Quinault.

• Work hours are Monday-Friday, 8:00 AM – 5:00 PM.

• Contractor must submit and implement an accepted Site-Specific Safety Plan (SSSP) prior to commencing work.

• Compliance with RM-50B Chapter 21 and OSHA standards is mandatory.

• Deliverables include updated equipment condition reports, warranty documentation for replaced components, the accepted SSSP, and training for NPS staff on repaired systems.

• Building access requires at least 2 weeks' advance coordination.

• OLYM HVAC Details

• OLYM 2025 HVAC Report

• OLYM HVAC Locations

Form / Attachment / Pricing Sheet

This attachment provides detailed information regarding the HVAC systems across various park areas within the opportunity scope. It serves as a reference for the existing equipment, their condition, and maintenance notes, which may inform bidders on the scope of work related to HVAC services.

• Park Area: Identifies the general location (e.g., Hoh, Kalaloch, Mora).
• FMSS Building Location & Description: Specific building or housing unit identifier and its description.
• System Details: Type of HVAC system (e.g., Forced Air Furnace, Heat Pump, Air Handler), Make, Product/Model Number, and Serial Number.
• Inspection Status: Records for 2025 and 2026 inspections, noting failures or pass/fail status.
• Maintenance Notes & Recommendations: Details on issues found during inspections (e.g., 'Contacts Worn', 'Units dirty', 'Refrigerant leak') and recommended actions (e.g., 'Replace Contactors', 'Deep cleaning', 'Consider replacement').
• Quote Information: Placeholder for quote details.

This document is crucial for bidders to understand the current state of HVAC equipment. It highlights specific units requiring attention, potential repair or replacement needs, and existing issues. This information is vital for accurately estimating costs, developing technical proposals, and understanding the full scope of potential HVAC maintenance, repair, or replacement services required for this opportunity.