HVAC SYSTEM REPAIRS AT SHENANDOAH NATIONAL PARK IN

Solicitation / RFP / RFQ

This solicitation is for HVAC system repairs, specifically the replacement of a compressor and repair of a boiler at the Headquarters Maintenance Building of Shenandoah National Park in Luray, Virginia. The National Park Service (NPS) is procuring these services.

• Compressor Replacement: Includes making the existing Carrier compressor offline, recovering refrigerant, disconnecting wiring and piping, removing the old compressor, cleaning piping, installing a new compressor matching original specifications, reconnecting wiring and piping, filling with compressor oil, evacuating and leak testing the system, recharging with the correct refrigerant, performing startup and monitoring, and ensuring all parts have a 90-day factory warranty. The specific compressor is a Carrier, Model: 30HWA040-D-511FH.

• Boiler Repair: Includes a full visual and operational inspection of the Well-McLain model 688 hot water boiler to identify leaks, cracks, or corrosion. Repairs involve draining the system, disconnecting piping, wiring, and propane gas lines, breaking down the boiler into sections to replace gaskets, reassembling, reinstalling piping, wiring, and gas lines, filling the system, checking for leaks, bleeding air, and reinstalling outer cover panels. The contractor must supply all parts meeting factory specifications.

• Safety & Compliance: Adherence to OSHA and local HVAC safety regulations, use of proper PPE, and ensuring repairs meet ASME standards (if applicable).

• Waste Removal: Contractor must remove all replaced parts and trash from the work area.

• Contract Type: Firm fixed price quote.

• Period of Performance: March 9, 2026, to April 10, 2026.

• Delivery: April 10, 2026.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Set-Aside: This acquisition is set aside for Small Business.

• Inquiries: Must be submitted via email to Debbie_Coles@nps.gov by 12:00 PM Eastern Time on February 20, 2026.

• Quotes/Offers: Must be submitted electronically via email to Debbie_Coles@nps.gov by 12:00 PM Eastern Standard Time on Friday, February 27, 2026. Faxed submissions will not be accepted.

• Evaluation: The Government will award a contract to the responsible offeror whose proposal is found to meet the requirements at the lowest price, offering the "best value" to the Government. Evaluation will be based on Factor 1 - Work Summary (Technical) and Factor 2 - Price. Technical acceptability is primary.

• This acquisition is a Small Business set-aside.

• Contractors must have an active SAM registration at the time of award.

• This acquisition utilizes FAR 13 Simplified Acquisition procedures.

• A site visit is scheduled for Tuesday, February 17, 2026, at 10:00 AM Eastern Time at the Shenandoah National Park Headquarters Maintenance Building.

• Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document provides detailed specifications for an existing compressor. It is intended to inform bidders about the technical requirements for a compressor that may be part of the overall opportunity.

• Dimensions: Length: 33 in, Width: 25 in, Height: 26 in
• Weight: 600 lbs
• Compressor Type: Screw
• Compressor Housing: Semi-Hermetic
• Brand: Carlyle
• Country of Origin: MEX
• Electrical: 3 Phase, 60 Hz, 208-230/460 VAC, LRA 345-690
• Operating Temperatures: Evaporating: 32°F to 53°F (0°C to 11.67°C), Return Gas: 65°F (18.33°C)
• Connections: Discharge and Suction Line: Sweat or Braze
• Oil Type: Alkylbenzene (AB) or Mineral (MO) or Polyolester (POE)
• Approvals: UL Listed
• Mounting Dimensions: 8 22/25" - 11 19/50" x 17 19/50"

Bidders should review these specifications to determine if their proposed compressor solution meets the stated requirements or if they can supply a compressor matching these exact specifications. This information is critical for assessing technical compliance and preparing accurate proposals.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4333, Revision 32) for the Service Contract Act. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits. The determination is specific to Virginia Counties of Madison, Page, and Shenandoah.

This document is crucial for any bidder on a federal contract that falls under the Service Contract Act within the specified geographic area. It outlines the minimum wage and benefit rates that must be paid to employees performing work on such contracts. Bidders must ensure their proposed labor costs align with these requirements to be compliant and competitive. The document also includes notes on Executive Orders related to paid sick leave and minimum wage adjustments, which further impact labor cost calculations for federal contractors.

Statement of Work (SOW) / Performance Work Statement (PWS)

To furnish all equipment, materials, supplies, and labor required to replace a compressor and repair a boiler at the Shenandoah National Park (SHEN) Headquarters Maintenance Building.

Compressor Replacement:

• Ensure the existing Carrier, Model: 30HWA040-D-511FH compressor is offline and locked out.
• Recover refrigerant.
• Disconnect and remove the old compressor.
• Clean piping as needed.
• Install a new compressor matching the old unit's specifications.
• Reconnect wiring and piping.
• Fill with specified compressor oil.
• Evacuate the system and perform leak down tests.
• Recharge with the correct refrigerant.
• Perform startup and monitor for proper operation.
• All parts must have a 90-day factory warranty.

Boiler Repair:

• Ensure the Well-McLain model 688 hot water boiler is offline and locked out.

• Drain the boiler system.

• Disconnect and secure piping, wiring, and propane gas lines.

• Disassemble boiler into sections to replace gaskets.

• Reassemble and torque bolts to factory specifications.

• Reinstall piping, wiring, and gas lines.

• Fill the system, check for leaks, and bleed air.

• Start up the boiler, bring to operating temperature, and recheck for leaks.

• Reinstall outer cover panels.

• All parts must meet factory specifications.

• Compressor parts require a 90-day factory warranty.

• Boiler repairs must meet ASME standards (if applicable).

• Follow OSHA and local HVAC safety regulations.

• Use proper PPE.

• Work Hours: Monday-Friday, 7 am to 5 pm, during park operating hours.

• Location: Shenandoah National Park Headquarters Maintenance Building, 3655 US HWY 211 East Luray, Va 22835.

• Contractor must supply all necessary parts meeting factory specifications.

• Contractor must remove all replaced parts and trash from the work area.

• Work to be performed when park staff are present.