HVAC System Repairs, Buffumville Lake, Charlton, MA

Solicitation / RFP / RFQ

This solicitation is a Request for Quotations (RFQ) for HVAC System Repairs at Buffumville Lake, Charlton, MA. The project involves replacing aging HVAC systems and addressing thermal comfort issues. The estimated cost of the work is between $100,000 and $250,000.

• Replacement of aging HVAC systems with new heat pump systems.

• Installation of ceiling-hung electric unit heaters for auxiliary heat.

• Control of new heat pump systems via programmable thermostats.

• Installation of a new energy recovery ventilator for air ventilation.

• Cleaning of existing finned tube.

• Insulation of existing and new heating hot water piping and domestic hot and cold-water piping.

• Removal of existing radiant slab and abandonment of under-slab piping.

• Compliance with all applicable Federal, State, and local environmental laws and regulations.

• Development and implementation of an Accident Prevention Plan (APP) and an Activity Hazard Analysis (AHA).

• Adherence to EM 385-1-1 (US Army Corps of Engineers Safety and Health requirements Manual).

• Contract Type: Firm Fixed Price.

• Period of Performance: 180 Calendar Days from Notice to Proceed.

• Estimated Cost: $100,000 - $250,000.

• Quotes are due by May 26, 2026.

• Evaluation factors will include technical, price, and past performance.

• Quotes must be submitted via email to the Contract Specialist.

• Site visits are highly recommended prior to quoting.

• A site visit is scheduled for May 20, 2026, at 9:00 AM Eastern at the Buffumville Lake Project Office.

• This RFQ is not a small business set-aside.

• Vendors must complete and return the mandatory Solicitation Survey with their quotes.

• Vendors must be registered in the System for Award Management (SAM) database.

• Additional provisions and representations are attached.

Form / Attachment / Pricing Sheet

This document contains "Photographs" of the existing conditions related to a SAM.gov opportunity. It serves as a visual aid for potential bidders to understand the current state of the facilities and equipment.

• Existing Condition Photos (M-1 to M-18): These images depict various aspects of the buildings and their mechanical systems, including:
  • Exterior views of buildings (M-1, M-2, M-15, M-17)
  • Interior mechanical systems such as Fan Coil Units (FCUs) and their nameplates (M-3, M-4, M-5, M-6)
  • Attic and plenum spaces (M-7, M-8)
  • Heating elements like radiant fin tube and boilers (M-9, M-10, M-11, M-12, M-13)
  • Radiant floor piping and zone control (M-14)
  • Condensing units and their nameplates (M-15, M-16, M-17, M-18)
• Nameplates: Detailed information from equipment nameplates, including model numbers, serial numbers, electrical requirements, and refrigerant types.

These photographs are crucial for bidders to assess the scope of work required for any potential project. They provide a visual baseline of the existing infrastructure, helping bidders to:

• Understand the scale and complexity of the site.
• Identify specific equipment and systems that may require maintenance, repair, or replacement.
• Inform their technical approach and cost estimations.
• Determine the feasibility and suitability of their company for the opportunity.

Forms / Attachments / Pricing Sheets

This document contains drawings and details related to the "Buffumville HVAC Repair" project at the Buffumville Dam. It provides visual information for mechanical systems, including legends, demolition plans, and installation details.

• Mechanical Legend (M-001): Defines symbols and abbreviations used for piping, ductwork, valves, and other mechanical components.
• Demolition Plans (MD-101, MD-102): Illustrate areas and specific components (e.g., radiant floor heating piping, fan coil units, ductwork, grilles) to be removed in the basement and first floor.
• Mechanical Plans (M-101, M-102, M-103): Show the layout of new and existing mechanical systems, including heating hot water piping, ductwork, and hydronic systems.
• Mechanical Details (M-501): Provide specific installation instructions and diagrams for components such as heat pumps at grade, ERV/fan coil unit mounting, flexible duct connections, and duct hangers.

These drawings are critical for understanding the scope of work for the HVAC repair project. Bidders will use these documents to identify existing conditions, determine the extent of demolition required, and plan the installation of new mechanical systems. The legends and details provide specific requirements for materials, connections, and mounting, which are essential for accurate bidding and execution.

Form / Attachment / Pricing Sheet

This document is a "Solicitation Survey" that potential bidders must complete and submit with their quote to be considered for the opportunity. It collects essential information about the vendor's company, experience, personnel, and past performance.

• Company Information: Name, SAM CAGE Code, address, POC details, and type of business.
• Experience: Years of experience in the relevant services, specifically as a prime contractor or subcontractor, and years performing Federal Government contracts. It also asks for reasons for any failed work.
• Personnel: Minimum and maximum number of employees, whether employees are regularly on payroll, and the anticipated number of employees needed for the project. Information on subcontractors, including teaming arrangements, is also requested.
• Certifications/Licenses: Requires vendors to provide certificates for specific areas (First Aid/CPR, Fall Protection, Level Two SSHO) or a plan for obtaining them. Other relevant licenses are also noted.
• Past Performance: Details on up to three past contracts, including agency, contract number, value, POC, start/end dates, and a scope of project description. Government contracts are preferred.
• Statement Certification: A certification by an official that the information provided is accurate and complete.

Completing this survey accurately and thoroughly is mandatory for receiving consideration. The information provided will be used by the Government to evaluate the vendor's capability, experience, and suitability for performing the work described in the solicitation. Failure to provide substantiated information may lead to disqualification.