HVAC system replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, US Embassy Bangkok, has issued a Request for Quotes (RFQ) for the HVAC system replacement at The Millennium Residence, Tower A and B in Bangkok, Thailand. This opportunity seeks a responsible company to replace existing package air conditioner units with Variable Refrigerant Volume (VRV) systems. The government intends to award a firm-fixed price contract to the lowest priced, acceptable, responsible quoter. Quotations are due by June 11, 2026, at 4:00 PM Bangkok local time.
Scope of Work
The project involves replacing HVAC systems in specific apartments (110-12, 110-34 in Tower A, and 112-41 in Tower B). Key requirements include:
- Replacing existing package AC units with VRV systems.
- Ensuring specific cooling capacities: 95,500 BTU/hr for two units and at least 150,000 BTU/hr for one unit.
- VRV systems must have a Seasonal Energy Efficiency Ratio (SEER) of 15 or higher.
- The contractor will be responsible for site survey, replacement design, and implementation.
- Minimizing the period of no cooling during replacement is critical.
- VRV systems must have local service and parts availability in Bangkok.
Contract Details
- Contract Type: Firm-Fixed Price.
- Duration: 30 calendar days per unit.
- Estimated Contract Price Range: Less than $100,000 - $250,000.
- Value Added Tax (VAT): Not applicable.
Submission & Evaluation
- Mandatory Site Visit: May 21, 2026, at 10:00 AM at The Millennium Residence. Personnel information for the site visit must be submitted by May 19, 2026, noon Bangkok local time to Pinlaorp@state.gov.
- Questions Due: May 26, 2026, by 4:00 PM Bangkok local time, via email to Pinlaorp@state.gov.
- Quotations Due: June 11, 2026, by 4:00 PM Bangkok local time.
- Submission Method: Electronically to Pinlaorp@state.gov. The subject line must be "Quotation Enclosed-RFQ#19TH2026Q0029 HVAC replacement at Millennium Residence Tower A and B".
- Format: Quotations must be in English, in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) file format. File size must not exceed 30MB per email.
- Proposal Content: Must include a single-line schematic, basic room layout, VRV system details, a narrative (300+ words), and a detailed cost proposal.
- Evaluation: Award will be made to the lowest priced, acceptable, responsible quoter.
Eligibility & Notes
- Set-Aside: This is not a small business set-aside.
- SAM Registration: Offerors must be registered in the System for Award Management (SAM) at SAM.gov prior to submission. Failure to register may deem the offer non-responsive.
- Business Presence: Offerors must have an established business in Thailand or plan to establish one within 30 days of award.
- Language: Offerors must be able to understand written and spoken English.
- Required Forms: Standard Form 18 (SF-18) must be completed, and additional information is required as per Section J. Proof of SAM registration is necessary.