Hybrid 5-Axis Computer Numerical Controlled Vertical Machining Center

Solicitation / RFP / RFQ

This document is a Justification and Approval (J&A) for other than full and open competition for the award of a Firm-Fixed-Price contract. The Naval Sea Systems Command (NAVSEA), Naval Surface Warfare Center, Philadelphia Division (NSWCPD) is procuring a Hybrid 5-Axis Computer Numerical Controlled (CNC) Vertical Machining Center with an Additive Hybrid package and associated parts on a sole source basis.

• One (1) 5-Axis CNC Vertical Machining Center (Model: UMC-1250SS)

• One (1) Additive Hybrid Package (Model: HYB-LMD1200)

• Associated equipment including 8 additional M-code outputs, Aux Coolant Filter, Machine Anchoring Kit, Chip Conveyor, Chip Tray Filter Kit, Spindle Air Blast, Spindle Coolant, Mounting Rack, Coolant tank oil skimmer, and Laser Alignment system.

• CAD/CAM Software for the equipment with Additive Hybrid package.

• CAD/CAM Software license and add-ons.

• Services including a 4-day course (x2) and on-site start-up.

• The equipment is intended for manufacturing prototype parts/components to support fleet maintenance.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Anticipated completion is ten (10) weeks from the date of award.

• Funding: Budgeted funds include FY24 SCN funding.

This document is a justification for sole source procurement, not a solicitation for proposals. Market research was conducted, and four offerors responded to a Sources Sought Notice. The technical assessment indicated that Phillips Corporation Federal Division is the only source capable of providing the required equipment due to its unique capabilities and sole distributorship of the specific Haas additive manufacturing equipment.

This is a sole source acquisition under the authority of 41 U.S.C. 1901(e)(2), Simplified Procedures for Certain Commercial Products and Commercial Services. No set-aside is indicated.

• The unique design of the Haas CNC with the AM attachment allows for both Laser Wire Directed Energy Deposition (LWD-ED) and precision machining within a single footprint.
• This capability is vital for addressing real-time hardware issues during deployment.
• NSWCPD will use this equipment to manufacture its own prototypes for extensive testing, developing technical data packages (TDPs).
• The Contracting Officer has determined the anticipated cost to be fair and reasonable.
• NSWCPD has no plans at this time to compete future contracts but will reassess competition feasibility periodically.

Solicitation / RFP / RFQ

This solicitation is for a Hybrid 5-Axis Computer Numerical Controlled Vertical Machining Center, prepared in accordance with FAR Part 13.5 Simplified Procedures for Commercial Items. The government intends to award a sole source contract.

• The primary deliverable is a "5-Axis CNC Vertical Machining Center".

• The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

• Packaging shall be in accordance with ASTM-D-3951-18, Standard Practice for Commercial Packing.

• Prohibited packing materials include asbestos, excelsior, newspaper or shredded paper, and yellow wrapping or packaging material (except for radioactive material containment). Loose fill polystyrene is prohibited for shipboard use.

• Pricing Arrangement: Firm Fixed Price.

• Inspection and Acceptance: Material inspection and acceptance at Government facility.

• Delivery: By 26 June 2026, FOB Destination.

• Quotes Due Date: 10 April 2026, 12:00 PM EST.

• Email quotes are authorized to karen.l.morris49.civ@us.navy.mil and shawn.m.waters11.civ@us.navy.mil.

• Facsimile quotes are NOT authorized.

• The vendor must certify agreement to terms and conditions by signing page one of SF1449.

• Basis for Contract Award: The government intends to award a sole source contract. The contract will be awarded to the low-priced offeror whose offer is determined to be fair and reasonable.

• Offerors must be registered in the System for Award Management (SAM) to be eligible for award.

• The solicitation includes numerous FAR and DFARS clauses covering topics such as organizational conflict of interest, item unique identification, payment instructions (WAWF), and contract administration.