ICITAP CVE Audio Recording & Transcription Devices

SOL #: PR16006108Solicitation

Overview

Buyer

State
State, Department Of
U.S. EMBASSY JAKARTA
WASHINGTON, DC, 20520, United States

Place of Performance

Jakarta Pusat, ID-JK, Indonesia

NAICS

Other Sound Recording Industries (51229)

PSC

Sound Recording And Reproducing Equipment (5835)

Set Aside

No set aside specified

Timeline

1
Posted
May 12, 2026
2
Submission Deadline
May 27, 2026, 3:00 PM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy in Jakarta, Indonesia, on behalf of the Department of State's ICITAP program, is soliciting competitive sales quotations for fifty (50) AI-enabled Audio Recording & Transcription Devices. This Request for Quotation (RFQ) seeks portable, wearable devices with advanced AI features and robust security. Quotations are due by May 27, 2026, at 10:00 PM GMT+7.

Scope of Work

The requirement is for fifty (50) AI-enabled recording devices with comprehensive features including:

  • AI Transcription Capability: Support for 100+ languages, speaker identification, and automated summaries.
  • Device Specifications: Portable, wearable design with a minimum 20-hour recording capacity, 40-day standby time, 64 GB internal storage, lightweight, and durable construction.
  • Accessories: Each unit must include a charging dock, USB cable, magnetic pin/clip, and a protective casing.
  • Software & Subscription: A minimum 24-month subscription plan is required, providing at least 300 minutes/month per device for AI transcription and access to advanced AI features for a minimum of two years.
  • Data Security: Mandatory features include encryption, secure authentication, and protection of recorded data.
  • Warranty & Support: A minimum 12-month warranty and support period, covering technical assistance and replacement/repair for defective units.

Contract & Timeline

  • Contract Type: Request for Quotation (RFQ) under simplified acquisition procedures (FAR Part 13).
  • Place of Performance: Jakarta, Indonesia.
  • Delivery: Within 14 calendar days after contract award.
  • Offer Due Date: May 27, 2026, at 10:00 PM GMT+7.
  • Published Date: May 12, 2026.
  • Eligibility: Bidders must have a representative office in Indonesia with a permanent address and telephone listing, and proven prior good working experience with the U.S. Embassy Jakarta for a minimum of three years. Only new/original items with warranties valid in Indonesia will be accepted.

Submission & Evaluation

  • Submission Method: Quotations must be submitted via email to novaf@state.gov.
  • Pricing: Must be provided in Indonesian Rupiah or US Dollar. Prices must be valid for 30 days from May 27, 2026.
  • SAM Registration: Required for quotations exceeding USD 40,000.
  • Evaluation Factors: Compliance Review, Technical Acceptability (including past performance and experience), Price Evaluation, and Responsibility Determination.
  • Award Basis: Award will be made to the lowest-priced, technically acceptable, responsible contractor.

Additional Notes

Value Added Tax (VAT) is not included and should not be charged as the service is VAT exempt.

People

Points of Contact

Jeramee C. RicePRIMARY
jakartapcubidding@state.gov
622150831000
Febry NOVASECONDARY
JakartaPCUbidding@state.gov
622150831000

Files

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Solicitation
Posted: May 12, 2026