53--ID KOOTENAI NWR GRAVEL AUTO TOUR RTE

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the gravel placement and delivery opportunity.

• Material Placement Method: A grader is not required; tailgate spreading is acceptable as long as depth tolerances and uniformity are achieved.
• Access Route During Construction: The preferred route for trucks is not specified, but it should avoid the active construction area on Riverside Road.
• Daily Delivery Limits: There are no specific daily delivery limits; contractors should deliver as quickly as possible while meeting specifications.
• Water Availability: Water is available onsite for dust control if the contractor chooses to use it, but it is not a contractual requirement.
• Use of a Blade: Contractors can use a tractor-mounted blade or other equipment to ensure depth tolerances and uniformity are met.
• Truck Size Preference: While belly dumps and commercial end dumps have limited turn-around options, contractors can choose their equipment. Truck and pup setups offer more turn-around flexibility.

This Q&A clarifies requirements related to equipment, access, and delivery methods, which may influence how bidders plan their approach and resource allocation.

Amendment / Modification

This amendment (0002) to solicitation 140FS126Q0058 includes the following:

• Addition of questions and answers.

• Extension of the solicitation date to March 26th.

• The solicitation due date has been extended.

• The deadline for proposal submissions has been extended to March 26th.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items for the U.S. Fish and Wildlife Service (USFWS) Kootenai National Wildlife Refuge. The USFWS is requesting quotes for the delivery and tailgate spread of 1.25" crushed gravel for repair and graveling of portions of the auto-tour route as part of a deferred maintenance habitat restoration project. This is a TOTAL SMALL BUSINESS SET ASIDE.

• Product: 1.25" crushed gravel.

• Quantity: Approximately 2,227 cubic yards (3,451 metric tons).

• Scope: Provide, deliver, and tailgate spread gravel on two sections of the auto-tour route at Kootenai National Wildlife Refuge, Bonners Ferry, Idaho. The route is 4.3 miles long and approximately 12 feet wide.

• Gravel Placement: Uniformly distributed across the full width of the road surface to a consistent depth of 3-6 inches, not exceeding 8 inches at any location. No spot piles, ridges, or uneven distribution that inhibits grading or impedes vehicle travel are acceptable.

• Delivery Operations: Planned to minimize trips and consider construction activity in the vicinity.

• Inspection: Kootenai NWR Manager or designee will inspect for correct gravel type/quantity, uniform distribution, and adherence to depth requirements.

• Contract Type: Firm-fixed-price contract.

• Award Basis: Lowest Price Technically Acceptable (LPTA).

• Period of Performance: To be completed between June 15 and July 15, 2026, depending on weather conditions. Notice to Proceed to 30 days after award.

• Submission: Quotations should be on company letterhead or the enclosed pricing form, including SAM.gov UEI Code, point of contact phone number, and email address. Include a copy of FAR provision 52.212-3 Offeror Representations and Certifications -- Commercial Items with applicable sections completed.

• Questions Due: March 18, 2026, to marshall_richard@fws.gov.

• Quotes Due: March 20, 2026, at 1300 eastern time.

• Submission Method: E-mail to Marshall Richard: marshall_richard@fws.gov.

• Evaluation: Award will be made to the responsible source submitting the lowest price that meets all technical requirements.

• Set-Aside: TOTAL SMALL BUSINESS SET ASIDE.

• Registration: Offerors must be registered in the System for Award Management (SAM) website.

• The government intends to complete the project between June 15 and July 15, 2026.

• Contractors should contact the Refuge Manager to determine gravel delivery routes, as Riverside Road will be under construction in Summer 2026.

Amendment / Modification

This document serves as Amendment 0001 to the solicitation 140FS126Q0058.

• The "Combined Synopsis/Solicitation" is added.

• The effective date of this amendment is March 12, 2026.

• The solicitation number remains 140FS126Q0058, and the date is also March 12, 2026.

• Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended. Failure to do so may result in rejection of the offer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued by the U.S. Fish and Wildlife Service (USFWS) for gravel delivery and tailgate spread services. The acquisition is a TOTAL SMALL BUSINESS SET ASIDE and is conducted under FAR Parts 12 and 13. The NAICS Code is 212319 (Other Crushed and Broken Stone Mining and Quarrying).

• Product: 2,227 cubic yards of 1.25-inch crushed gravel.

• Service: Tailgate spread of the gravel to a uniform depth of 3-6 inches (not exceeding 8 inches) across designated portions of the auto-tour route at Kootenai National Wildlife Refuge in Bonners Ferry, Idaho.

• Location: Two sections of the auto-tour route: Section 1 (approx. 7,727 feet) and Section 2 (approx. 7,364 feet).

• Delivery: By July 15, 2026.

• Contract Type: Firm-fixed-price contract.

• Award Basis: Lowest Price Technically Acceptable (LPTA).

• Period of Performance: Approximately 30 days from Notice to Proceed, to be completed between June 15 and July 15, 2026, weather permitting.

• Submission: Quotations must be submitted on company letterhead or the enclosed pricing form, including SAM.gov UEI Code, point of contact information, and email address. Include a copy of FAR provision 52.212-3 (Offeror Representations and Certifications) completed.

• Solicitation Questions Due: March 18, 2026.

• Quotes Due: March 20, 2026, at 1300 eastern time.

• Submission Method: E-mail to Marshall Richard at marshall_richard@fws.gov.

• Evaluation: Award will be made to the responsible source with the lowest price that meets all technical requirements.

• Set-Aside: 100% Small Business Set-Aside.

• Registration: Vendors must be registered in the System for Award Management (SAM) at the time of award.

• The government will coordinate site access, traffic detours, and working hours.

• No Government-Furnished Property will be provided.

• Riverside Road will be under construction in Summer 2026; contractors should contact the Refuge Manager for delivery routes.