IDR 2026 - Catering Services

SOL #: 19AR2026Q0011Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY BUENOS AIRES

WASHINGTON, DC, 20520, United States

Place of Performance

BUENOS AIRES, AR-C, Argentina

NAICS

Food Service Contractors (72231)

PSC

Food Services (S203)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/9da495e7c1c04b1ca0356d5b3160d5c7/view

Timeline

Posted

Mar 6, 2026

Last Updated

Apr 17, 2026

Submission Deadline

Apr 22, 2026, 5:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy in Buenos Aires, Argentina, under the Department of State, is soliciting quotations for Catering Services for its Independence Day Reception 2026. This is a firm-fixed price contract, and the government intends to award to the lowest acceptable, responsible offeror. Quotations are due by April 22, 2026, at 14:00 local time.

Scope of Work

The requirement is for comprehensive catering services for the U.S. Embassy's Independence Day Reception, scheduled for Tuesday, June 30, 2026, from 5:00 PM to 10:00 PM at the U.S. Ambassador's Residence in Buenos Aires. Key services include:

Providing hors d'oeuvres for 200 guests (5:00 PM - 6:30 PM).
Catering a reception for 1,000 guests (6:30 PM - 10:00 PM).
Supplying all specialized labor, materials, equipment, and professional supervision.
Adhering to the event theme: "Freedom 250 - American Excellence," with a menu featuring a sampling of regional dishes.
Operating two types of bar services: Standard Beverage Bars and Signature Cocktail Bars.
Ensuring all necessary materials, equipment, transportation, and supervision are provided.
Meeting security requirements, including submitting a list of all workers' information one month prior to the event.
Maintaining a clean worksite daily and taking precautions to prevent damage to the residence.

Contract & Timeline

Contract Type: Firm Fixed-Price.
Product Service Code: S203 (Food Services).
Place of Performance: Buenos Aires, Argentina.
Set-Aside: None specified.
Quotations Due: Wednesday, April 22, 2026, at 14:00 hours (local time).
Questions Due: April 17, 2026, at 14:00 hours.
Pre-Quotation Conference & Site Visit: April 16, 2026, at 14:00 hours. Contact Zeny Montoya at BNS-Procurement@state.gov for details.
Published Date: April 9, 2026.

Submission & Evaluation

Quotations must be submitted electronically to BNS-Procurement@state.gov.
Submissions should be in English, using MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, with each email not exceeding 30 MB.
Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submitting an offer.
Evaluation will be based on the lowest priced, acceptable, responsible offer. Acceptability will be assessed on compliance with RFQ terms and technical information (Section 3), while responsibility will be determined per FAR 9.1.
Required documents include SF-1449 (Section I - Pricing, Section 5 - Representations and Certifications) and proof of SAM Registration.