IFB 60-5003 Japan Rolling Stock

Amendment / Modification

• The bidding period has been extended by an additional 14 days.

• The original date for receipt of bids, December 15, 2025, has been changed to December 29, 2025.

• The deadline for receipt of bids has been modified.

• The proposal deadline is extended until January 29, 2026, at 1:00 PM EST.

Other / Unclassified

This document contains images of various vehicles, including a blue Mazda minivan, several blue EZ-GO golf carts, and a white Nissan van. The images appear to be part of an inventory or inspection record.

This document is relevant to bidders if the opportunity involves the procurement, sale, or maintenance of vehicles similar to those pictured. It may provide context for the type, condition, or quantity of vehicles involved in the opportunity.

Solicitation / RFP / RFQ

This Invitation for Bid (IFB) is for the sale of Foreign Excess Personal Property (FEPP) vehicles, referred to as "Japan Rolling Stock." The contract will be a term sale for a 36-month base period from February 1, 2026, to January 31, 2029, with two 12-month option periods.

• The property is sold "as-is, where-is." The government estimates 600 line-items annually, guaranteeing a minimum of 200 Disposal Turn In Documents (DTIDs) annually, with a maximum of 1200 DTIDs.

• Bids will be a percentage of the Original Acquisition Value (OAV) for evaluation purposes.

• The property offered is considered "new," "usable," or "repairable" and not scrap.

• Purchasers must comply with all applicable Host Nation, state, local laws, and DoD regulations.

• Specific attention is required for potential hazards such as Chemical Agent Resistant Coating (CARC) paint and refrigerants.

• Contract Type: Term Sale

• Base Period: February 1, 2026 - January 31, 2029

• Option Periods: Two 12-month periods

• Total potential contract length: Up to 60 months

• Offer Closing Date/Time: January 14, 2025, 1:00 p.m., EST

• Bids must be submitted via email to DLADSSalesBids@dla.mil.

• Bids are evaluated based on the percentage of the OAV.

• A single award will be made to the responsible bidder with the highest priced responsive bid.

• Inspection is mandatory and a pre-requisite for bidding.

• Authorized personnel for base access include U.S. military members, DoD civilians, contractors, and dependents.

• Third Country Nationals (TCNs) may face restrictions.

• Bidders must demonstrate the ability to gain access to U.S. military installations in Japan.

• Inspection appointments must be scheduled in advance.

• Base access requires sponsorship and adherence to installation rules.

• The document incorporates various FAR provisions and Sale by Reference (SBR) terms and conditions.

Form / Attachment / Pricing Sheet

This document is Standard Form 114 (Rev. 5/2003), "Sale of Government Property- Bid and Award." It is used by potential bidders to submit offers for the purchase of government property and by the government to award the sale.

• Bidder Information: Requires bidder's name, address, contact information, and signature.
• Property Details: References "SF 114C, General Sale Terms and Conditions" and "Other Special Terms and Conditions Attached" (if any).
• Bid Submission: Specifies the location, date, and time for bid opening. It also includes sections for bid deposit requirements and the total bid amount.
• Bidder Representations: Requires bidders to certify whether they have inspected the property, if they are an individual or small business, and if they have engaged any third parties for solicitation or securing the contract.
• Government Acceptance: A section for the government to record acceptance of the bid, including contract number and date.

This form is essential for any bidder intending to purchase government property listed in the associated solicitation (IFB 60-5003). Bidders must complete this form accurately to submit a valid bid. It outlines the terms of the sale, required representations, and the process for bid acceptance.

Form / Attachment / Pricing Sheet

This document is a template for requesting temporary base access to Sagami Depot, U.S. Army Garrison Japan. It is intended for contractors who need to conduct a site inspection of property related to an upcoming Invitation for Bid (IFB) issued by DLA Disposition Services, for the purpose of preparing a competitive bid.

• Contractor Information: Requires full name, company name, nationality, passport/ID number, date of birth, and contact information.
• Purpose of Visit: Specifically for inspecting property related to a particular IFB to prepare a bid.
• Sponsorship Information: Requires sponsor's full name, rank/position, unit/organization, and contact information.
• Requested Access Date: Specifies the proposed date(s) for the visit.
• Compliance: Acknowledges the need to comply with USFJINST 31-204 and local installation access procedures.

Contractors interested in bidding on the IFB will need to use this template to request base access for site inspections. It outlines the necessary information and procedures for obtaining temporary access to the installation to gather information crucial for proposal preparation.

Other / Unclassified

This document, titled "SBR 2012 (Ref. Only).pdf", is a "SALE BY REFERENCE" pamphlet from the Defense Logistics Agency (DLA) Disposition Services, dated July 2012. It contains standard instructions, terms, and conditions that are typically incorporated by reference into various sales auctions of surplus and foreign excess personal property conducted by DLA Disposition Services worldwide. This edition supersedes the March 1994 edition and includes changes and modifications.

This document serves as a reference for bidders participating in DLA Disposition Services sales. It outlines general information and instructions, terms and conditions for sales, special sealed bid conditions, and additional special circumstances related to property sales. Key areas covered include:

• Bid Information: Details on bid deposits, modifications, withdrawals, late bids, and award of contracts.
• Payment and Removal: Procedures for payment, property removal, and associated charges.
• Property Conditions: Information on inspection, condition, location, and the "as is" nature of sales.
• Legal and Regulatory Compliance: Requirements related to taxes, export/import, customs, laws, and safety.
• Special Conditions: Articles addressing scrap warranty, convict labor, contract work hours, liability, insurance, hazardous materials, demilitarization, and more.

Bidders are cautioned to read the pamphlet carefully, as it provides essential guidance for participating in and understanding the terms of DLA sales.