Impregnation of Cast Parts

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the contractor to provide services for the impregnation of cast parts for Letterkenny Army Depot (LEAD), Chambersburg, PA. The primary goal is to prevent coolant leakage in copper/brass manifolds used in the field.

• The contractor shall provide all necessary personnel, equipment, materials, and services to perform cast part impregnation.

• Prior to impregnation, manifolds require Tri-Acid Wash cleaning per DMWR 9-1425-550-50.

• The contractor is responsible for cleaning, impregnating, and performing proof pressure tests on specified cast parts.

• Impregnation must be performed in accordance with MIL-I-17563C and MIL-STD 276A.

• The contractor shall also perform vapor degreasing and ensure parts are cleaned and ready for impregnation.

• Parts will be shipped to the contractor's facility; all work is to be performed at the contractor's site.

• Quality Control (QC): Contractor must develop and maintain an effective QC program.

• Quality Assurance (QA): Government will evaluate performance based on Technical Exhibit 1.

• Inspection and Acceptance: All impregnated parts will be inspected by LEAD QA personnel for finished dimensions and quality, complying with MIL-STD-276A.

• Proof Pressure Test: Required per MIL-STD-276A, paragraph 4.10, with a basis of 200 psi unless otherwise stated.

• Delivery: Parts must be returned to LEAD within 14 working days of receipt.

• Period of Performance (PoP): One Base period of five (5) years. Specific dates TBD at award.

• Place of Performance: Contractor's facility. Government-furnished parts will be shipped to the contractor.

• Government Furnished Property: Specific manifold part numbers are listed in Paragraph 3.1 and will be provided by the Government.

• Contractor Furnished Property: Contractor shall furnish all other necessary items not specified as Government-Furnished.

• First Article Test: Required on the first delivery order for each item listed in Paragraph 3.1.

• Security Requirements: Contractor employees must comply with installation access, security policies, AT Level I, iWATCH, and OPSEC training requirements.

• Estimated Workload: Approximately 5 sets per month, totaling 60 sets per year (subject to fluctuation).

• Applicable Publications: MIL-STD-276A and MIL-I-17563C are mandatory.

• Holidays: Contractor should be aware of recognized US holidays for shipping purposes.

Amendment / Modification

This amendment modifies the solicitation W911N225QA018 by:

• Adding cleaning requirements to the Performance Work Statement.

• Removing option CLINs.

• Extending the base CLINs to five (5) year periods of performance.

• Extending the Response Due Date from 24 Oct 2025 to 20 Mar 2026.

• Modifying the estimated quantity for CLINs 0001 through 0007 from 60 to 300, an increase of 240.

• Modifying the Period of Performance for CLINs 0001 through 0014 from 17 Oct 2025 to 16 Oct 2026 to 03 Apr 2026 to 02 Apr 2031.

• Deleting numerous Option Line Items (1001-1007, 2001-2007, 3001-3007, 4001-4007) and their associated inspection/acceptance locations and delivery information.

• Modifying the "Ordering" clause (52.216-18) to reflect the new period of performance for issuing delivery/task orders (03 April 2026 through 02 April 2031).

• Deleting the "Option to Extend the Term of the Contract" clause (52.217-9).

• Performance Work Statement (added cleaning requirements).

• CLINs/SLINs/ELINs (quantities, periods of performance, deletions).

• Contract Clauses (Ordering, Order Limitations, Requirements, deletion of Option to Extend Term).

• List of Contract Documents, Exhibits, or Attachments (updated).

• The proposal submission deadline has been extended to 20 Mar 2026.

• Bidders should review the updated CLINs, periods of performance, and deleted items to ensure their proposals accurately reflect the revised requirements.

Solicitation

This solicitation, identified by Solicitation Number W911N225QA0180003, is for the "Impregnation of Hydraulic Manifold" and related items. The acquisition is set aside for Small Business. The North American Industry Classification System (NAICS) code is 332813 with a size standard of 500 employees. The solicitation is issued by W6QK LAD CONTR OFF and the offer due date is March 20, 2026, at 12:00 PM local time.

The core requirement is to provide labor, materials, tools, facilities, equipment, and services to clean and impregnate various hydraulic manifolds and related assemblies. Specific part numbers are listed for each item requiring this service. The solicitation also includes "First Article Test Impregnation" for each item. The work is to be performed in accordance with a Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price Requirements Service Contract.

• Period of Performance: Approximately April 3, 2026, through April 2, 2031.

• Estimated Value: Not explicitly stated in the provided pages, but the solicitation is 85 pages long.

• Submission: Offerors must submit quotes in accordance with the instructions in FAR 52.212-1. The period for acceptance of offers is 60 calendar days.

• Evaluation Factors: Offers will be evaluated based on Technical, Past Performance, and Price. The Government will award to the responsible offeror whose quote is most advantageous, considering a comparative analysis. The Government reserves the right to award to other than the lowest price quote.

• Key Deadlines: Offer Due Date: March 20, 2026, 12:00 PM.

This acquisition is set aside for Small Business.

• The solicitation incorporates numerous FAR and DFARS clauses by reference.
• Inspection and Acceptance will occur at the Destination, with specific contact information provided for Michael Gregory.
• Payment will be made via Wide Area WorkFlow (WAWF).
• The document includes detailed clauses regarding contract terms, conditions, representations, and certifications.

Amendment / Modification

This amendment extends the closing date for the solicitation.

• The closing date for receipt of offers has been extended.

• The proposal submission deadline is extended from October 10, 2025, to October 24, 2025, at 12:00 PM Eastern Daylight Time.

Solicitation / RFP / RFQ

This document is a solicitation for "CLET Heat Exchanger Impregnation" services. The government is procuring the impregnation of various hydraulic manifolds, hydraulic system accessories manifolds, and heater tube manifolds. This service is in support of reset and recapitalization programs at Letterkenny Army Depot.

• Impregnation of specific part numbers for hydraulic manifolds, hydraulic system accessories manifolds, and heater tube manifolds.

• Includes "First Article Test" for several of these parts.

• Services are to be performed in accordance with a Performance Work Statement (PWS).

• Solicitation Number: W911N225QA0180002

• Solicitation Issue Date: 22 AUG 2025

• Offer Due Date/Local Time: 24 OCT 2025, 12:00 PM

• Contract Type: Firm Fixed Price Requirements Service contract.

• Period of Performance: Primarily from 17 Oct 2025 to 16 Oct 2030, with option periods extending to 16 Oct 2030.

• NAICS Code: 332813 (Coating, Engraving, Heat Treating, and Allied Activities)

• Size Standard: 500

• Set Aside: Small Business

• Offers must conform to solicitation requirements, including terms and conditions.

• Evaluation will be based on Technical, Past Performance, and Price.

• Technical evaluation requires a structured approach to impregnation, proposed equipment/resources, and contractor experience/certifications.

• Past Performance requires three recent and relevant Government or private sector projects.

• Pricing must be completed for each Contract Line-Item Number (CLIN), including option years.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Inspection and Acceptance locations are primarily at Letterkenny Army Depot, Chambersburg, PA.

• The document includes extensive lists of part numbers for the items to be impregnated, along with estimated quantities and option line items.

Amendment / Modification

This amendment modifies solicitation W911N225QA018, originally dated 22 August 2025.

• The primary change is the extension of the due date for offers.

• The due date for receipt of offers has been changed.

• The proposal submission deadline has been extended from 22 September 2025 to 10 October 2025 at 12:00 PM Eastern Time.

Solicitation / RFP / RFQ

This solicitation seeks offers for the "CLET Heat Exchanger Impregnation" service. The objective is to provide heat exchanger impregnation of casting parts to support reset and recapitalization programs at Letterkenny Army Depot.

• Impregnation of various hydraulic manifolds, hydraulic system accessories manifolds, manifold assemblies, and heater tube manifolds.

• Includes "First Article Test" for specific items.

• Services are to be performed in accordance with a Performance Work Statement (PWS).

• This is a Firm Fixed Price Requirements Service contract.

• The period of performance is from 17 October 2025 to 16 October 2030, with potential option periods extending to 16 October 2030.

• Offer Due Date: 10 October 2025, 12:00 PM.

• Evaluation will be based on Technical, Past Performance, and Price.

• Technical evaluation requires a structured approach to impregnation, proposed equipment/resources, contractor experience/certifications, and three recent relevant Government or private sector projects.

• Past Performance evaluation requires three recent relevant Government or private sector projects.

• Pricing must be completed for each Contract Line-Item Number (CLIN), including Option Years.

• This acquisition is set aside for Small Business.

• NAICS Code: 332813, Size Standard: 500.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with some clauses incorporated by full text.

• Numerous drawings and a Performance Work Statement are attached as supporting documents.

Solicitation / RFP / RFQ

This solicitation seeks offers for "CLET Heat Exchanger Impregnation" services. The objective is to provide heat exchanger impregnation of casting parts to support reset and recapitalization programs at Letterkenny Army Depot.

• Impregnation of various hydraulic manifolds, hydraulic system accessories manifolds, and heater tube manifolds.

• Includes "First Article Test" for specific items.

• Services are to be performed in accordance with a Performance Work Statement (PWS).

• Contract Type: Firm Fixed Priced Requirements Service Contract.

• Period of Performance: From 17 Oct 2025 to 16 Oct 2030, with potential extensions.

• NAICS Code: 332813 (Metal Bolt, Nut, Screw, Rivet, and Washer Manufacturing).

• Size Standard: 500 employees.

• Offer Due Date: 22 Sep 2025, 12:00 PM.

• Solicitation Issue Date: 22 Aug 2025.

• Evaluation Factors: Technical, Past Performance, and Price. The Government will award to the responsible offeror whose quote represents the best value.

• Quoters must demonstrate a structured approach, provide proposed equipment/resources, show employee experience/certifications, and submit details on three recent Government or private sector projects.

• This acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses, including those related to inspection/acceptance, payment, contract terms, and various prohibitions.

• Inspection and Acceptance Locations are primarily at Letterkenny Army Depot, Chambersburg, PA.

• The document lists multiple line items for the impregnation services, including option line items for extended performance periods.

Form / Attachment / Pricing Sheet

This document, "GfpAttachmentCLETIMPREGNATION.xlsx", is an Excel spreadsheet containing information related to Government Furnished Property (GFP) and potentially impregnation processes. It serves as an attachment to a solicitation, providing bidders with crucial details about property that will be provided by the government. The spreadsheet includes structured data, potentially organized into tables, detailing specific items, their classifications, usage, and associated costs.

• Attachment Number: 17
• Attachment Date: 2025-08-22
• Government Contracting Officer: Thomas Hall (Thomas.c.hall111.civ@army.mil, 717-267-5583)
• Attachment Type: Solicitation
• Provisioned Items: Details on specific items to be provided as GFP, including Line Number, Item Name, Item Description, NSN, Mfr CAGE, Part Number, Model Number, Serial Management status, Property Classification (e.g., Reparable), Property Usage (e.g., Return), Quantity, Unit of Measure (e.g., LOT), Unit Acquisition Cost, Use As-Is status, and Upgradable status.
• Units of Measure: A comprehensive list of standardized units (e.g., Kilogram, Liter).
• Property Definitions: Definitions for terms like 'Equipment', 'Material', 'Reparable', etc.
• Helper Tables: Containing dropdown values for contract and property management fields.

This attachment is critical for bidders to understand the scope of government-provided property and potential impregnation requirements. It outlines specific items, quantities, and their associated data, which directly impacts proposal strategy, resource allocation, and technical approach. Bidders must carefully review the "Provisioned" sheet and related data to ensure accurate proposal development and compliance with contract requirements. The standardized units and property definitions provided are essential for correctly interpreting and providing data within proposals or during contract execution.

Solicitation / RFP / RFQ

This document provides important notes and instructions for offerors responding to solicitation W911N225QA018. It outlines key requirements and procedures for submitting quotes and understanding contract terms.

• SAM Registration: Offerors must be registered in the System for Award Management (SAM) at the time of quote submission to be eligible for award. Registration must remain active.

• Annual Representations and Certifications: These must be completed electronically within SAM.

• Questions: Submit questions in writing to the Contracting Officer at least 10 calendar days before the closing date. Questions submitted later are at the Contracting Officer's discretion.

• Amendments: Offerors must submit signed copies of all issued amendments; failure to do so may result in quote rejection.

• Technical Data: Access to technical data and drawings requires a current DD 2345, Militarily Critical Technical Data Agreement, and Joint Certification Program (JCP) certification.

• Payment: Payment will be made via Electronic Funds Transfer (EFT) through DFAS using Wide Area Work Flow (WAWF).

• Period for Acceptance of Offers: Quotes must be held firm for 60 calendar days from the offer receipt date.

• Type of Contract: The contract type is specified in FAR Provision 52.216-1. For Requirements contracts, quantities are estimated, and task orders will be issued with specific quantities and delivery dates. Payment is based on actual quantities serviced.

• FOB Destination: Offerors shall provide FOB Destination prices unless otherwise stated.

• Wage Determination: The applicable wage determination will be incorporated into the contract and is dictated by the contractor's facility location.

• Award without Discussions: The Government intends to award without discussions. Offerors should submit their best prices in their initial offer.

• Technical Merit: If FAR Provision 52.212-2 is included, offerors must submit all requested information to determine technical merit.

• Set-Aside: The proposed contract is 100% set-aside for small business concerns.

• Contact Information: A Technical Point of Contact (TPOC) will be appointed at award. COR name and contact information will be provided to the successful offeror.

• AMC-Level Protest Program: Information is provided on how to resolve concerns within the Army Materiel Command (AMC) before filing with the GAO.