In Search of Retail Space - Phoenix Arizona

Form / Attachment / Pricing Sheet

This document is a 'Proposal to Lease Space' worksheet (PTLS Form) used by offerors to submit proposals for leasing space to the government. It collects detailed information about the property, offered space, rental rates, lease terms, and certifications.

Section I - Description of Premises: Details about the building, its age, renovation history, address, and description. Section II - Space and Rates Offered: Includes total leasable square footage, subject space size (gross/rentable/net), and a breakdown of costs including Base Annual Rent, Operating Costs (CAM, taxes, insurance, utilities, etc.), and Buildout costs. Section III - Lease Terms and Conditions: Specifies the requested lease duration, government cancellation rights, parking details, and required attachments (Deed, Site Plan, LLC documents, etc.). Section IV - Proposal Data: Contains definitions for 'Common Area' and 'Common Area Maintenance,' and requires offerors to certify property conditions related to flood plains, seismic safety, asbestos, fire/life safety, and accessibility. Section V - Owner Identification and Certification: Includes fields for recorded owner information and the offeror's agreement to lease upon acceptance.

This form is critical for potential bidders as it outlines the specific information required for a lease proposal. Bidders must accurately complete all sections, providing details on the property, pricing, and compliance with government requirements. The provided example sheets (PTLS Form DEC2024 and EXAMPLE PTLS DEC2024) offer concrete examples of how to fill out the form, including specific costs per square foot and lease terms. Bidders should use this template to structure their offers and ensure all necessary data is submitted.

Solicitation / RFP / RFQ

This document is a "Second Request for Lease Proposals" (RLP) from the U.S. Army Corps of Engineers (USACE) for a fully serviced, turnkey lease. The government is seeking approximately 3,400 Gross Square Feet (GSF) with a minimum of 2,400 Net Square Feet (NSF) of space in Phoenix, Arizona, within specific zip codes (85003, 85004, 85006, 85007, 85012, 85013, 85014, 85015, 85017, and 85019).

• Lease term: Up to five (5) years, with termination rights.

• Minimum requirements include:

  • 24-hour unrestricted access.
  • Availability of all communications infrastructure (DSL, T1, or satellite).
  • Direct access to a secondary exterior exit door, or installation of one prior to occupancy.
  • 24-hour lighted parking for 7 Government vehicles and adequate parking for privately owned vehicles onsite or within a 4-block radius.

• The space must be fully serviced, with rent covering all operating costs, real estate taxes, and insurance.

• Lessor is responsible for providing, maintaining, and repairing all systems, equipment, fixtures, and appurtenances for specified services (electricity, gas, heating oil, water, sewer, trash removal, high-speed internet, phone service, power for recruiting sign).

• Building must meet specific requirements for accessibility, fire protection, life safety, flood plains, environmental considerations, and be free of asbestos-containing materials (ACM).

• Contract Type: Lease

• Period of Performance: Up to five (5) years.

• Estimated Value: Not explicitly stated, but pricing is detailed in Exhibit C.

• Offers are due by 01/30/2026, 5pm AST.

• Proposals must be submitted via email or mail to the designated Government Point of Contact (Mr. Greg Boniface).

• Award will be made to the responsible Offeror whose proposal represents the best value, considering a combination of Price and Technical Factors (Location, Neighborhood, Ease of Access, Location within Building, Parking Availability, Building Appearance, Compatibility of Adjacent Businesses, Potential for Signs, Floor Plan/Layout, High-Speed Internet).

• The Government reserves the right to reject any or all proposals.

• No specific set-aside is mentioned in the provided sections.

• The RLP package includes several exhibits and forms that Offerors must review and complete, including:

  • Exhibit A: Lease Form (USACE Recruiting Lease Form L100)
  • Exhibit B: General Clauses (USACE Recruiting Form 3517B)
  • Exhibit C: Proposal to Lease Space (USACE Recruiting Form 1364)
  • Exhibits D, E, and F detail Janitorial Services, Floor Plan, and Construction & Security Specifications, respectively.

• Offerors must examine the Lease form to understand Lessor and Government rights and responsibilities.

• Offerors must initial each page of the Lease form, General Clauses, Representations and Certifications, and submit these with the Proposal to Lease Space form.