In Search of Retail Space - Safford Arizona

Form / Attachment / Pricing Sheet

This document is a 'Proposal to Lease Space' worksheet (PTLS Form) used by offerors to submit proposals for leasing space to the government. It collects detailed information about the property, space offered, rates, and lease terms.

• Section I: Description of Premises: Details about the building (name, address, year built, renovation year), ownership, property management, and authorized contacts.
• Section II: Space and Rates Offered: Specifies the size of the space (Gross/Rentable SF, Net SF), current occupancy, and a detailed breakdown of costs including Base Annual Rent, Operating Costs (CAM, taxes, insurance, utilities, etc.), and Buildout costs.
• Section III: Lease Terms and Conditions: Outlines the requested lease duration, government cancellation rights, parking details, and a list of required attachments (Deed, Site Plan, LLC/Incorporation documents, etc.).
• Section IV: Proposal Data: Includes definitions for 'Common Area' and 'Common Area Maintenance' (CAM), and requires offerors to certify property conditions related to flood plains, seismic safety, asbestos, fire/life safety, and accessibility.
• Section V: Owner Identification and Certification: Contains fields for recorded owner information and a certification by the offeror agreeing to lease the premises upon acceptance.

This form is critical for potential bidders as it dictates the specific information required for a lease proposal. Bidders must accurately complete all sections, providing details on the property, pricing, and compliance with government requirements. The provided example sheets (PTLS Form DEC2024 and PTLS Form OCT2020) illustrate how to fill out this form with specific property and cost data, serving as a template for offerors.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a fully serviced, turnkey lease of approximately 950 Gross Square Feet (GSF) with a minimum of 552 Net Square Feet (NSF) of space in Safford, Arizona. The purpose is to acquire space for Government use.

• Space Size: Approximately 950 GSF, minimum 552 NSF.

• Lease Term: Up to five years, with termination rights.

• Occupancy Date: To be determined, but offers are due by January 30, 2026.

• Minimum Requirements:

  • 24-hour unrestricted access.
  • Availability of communications infrastructure (DSL, T1, or satellite).
  • Direct access to a secondary exterior exit door.
  • 24-hour lighted parking for 2 Government vehicles and adequate parking for privately owned vehicles within a 4-block radius.

• Delineated Area: City of Safford, Arizona.

• Services: Fully serviced lease including operating costs, real estate taxes, and related insurance.

• Construction/Alterations: Lessor is responsible for design and build-out of alterations based on provided specifications. Initial and final architectural floor plans will require Government review and approval.

• Compliance: Must meet requirements for accessibility, fire protection, life safety, flood plains, environmental considerations, asbestos, and historic preservation.

• Contract Type: Lease agreement.

• Period of Performance: Up to five years, with potential renewal options.

• Estimated Value: Not explicitly stated, but proposals will be evaluated based on best value.

• Offers Due: January 30, 2026, by 5:00 PM MST.

• Submission Method: Via email to gregory.f.boniface@usace.army.mil or by mail/delivery service to the USACE Real Estate Office in Phoenix, Arizona.

• Evaluation Criteria: Best value to the Government, considering Price and Technical Factors. Technical factors include location, neighborhood, ease of access, building appearance, parking availability, adjacent businesses, signage potential, floor plan/layout, and high-speed internet availability.

• Evaluation Process: Proposals will be evaluated, and discussions may be held. The Government reserves the right to reject any or all offers.

• No specific set-aside is mentioned in the provided sections.

• The RLP includes several exhibits detailing lease forms, general clauses, construction specifications, janitorial specifications, and an example floor plan.

• Offerors must acknowledge receipt of any amendments to the RLP.

• The Government intends to award a lease to the responsible Offeror whose proposal represents the best value.