Indefinite Delivery Contracts for Architect-Engineer Services to Support Host Nation projects, various locations, Japan

Amendment / Modification

• Amendment 1 (April 16, 2026): Extended the response due date to May 27, 2026, to allow additional time for RFIs and offeror responses.

• Amendment 2 (May 11, 2026): Provided the government's responses to questions asked by vendors. These updates are noted in red font within the document and in "Attachment 1: NOP RFI Questions and Government Response". The due date remains unchanged.

• The response due date has been extended.

• Government responses to RFIs have been provided.

• The proposal response due date has been extended to May 27, 2026.

• Offerors should review the government's responses to RFIs provided in Amendment 2 and Attachment 1.

Questions & Answers / Clarifications

This document contains responses to questions submitted by potential bidders regarding the Notice of Procurement (NOP) for Architect-Engineer Services to Support the Host Nation Construction Program and Japan District Internal Requirements.

• Professional Qualifications: The government will NOT accept Japan's Professional Engineer qualification (P.E. Jp) as an alternative to the qualifications mentioned in the NOP.
• Subcontractor Teaming Documentation: Memoranda of Subcontractor Agreements (MSAs) are NOT required. Offerors only need to submit SF330 Part II for each team member.
• Proof of Location/Authorization in Japan: Documentation for proof of location or authorization in Japan must meet SAM.gov registration requirements.
• CMMC Level 1 Certification: Only the prime contractor is required to have CMMC Level 1 certification at the time of SF330 receipt for evaluation. Subcontractors must have appropriate CMMC levels for individual task order awards.
• Key Personnel: While two key personnel per discipline are required, offers identifying more than two will be accepted. However, only the first two listed will be considered, and extras will count towards the page limit.
• Prime/Subcontractor Participation: A firm can submit as a Prime Contractor and also as a subcontractor to another Prime Contractor. A subcontractor firm can be proposed to multiple Prime Contractors.
• Local Source Requirement: The requirement for specifying the volume of work awarded by DoW agencies within the past 24 months applies ONLY to prime A-E firms. Similarly, Section 4.c requirements for local sources apply ONLY to prime A-E firms.
• Facilitators: CMMC Level 1 requirements apply to the prime contractor. CMMC Level Requirements will be assessed for each task order.
• Ongoing Projects: Projects submitted as "Pre-Final" and currently in a "Backcheck Pre-Final" phase are considered beyond the Pre-Final Report phase.
• File Submission: Offerors can submit directly via email or request a DoD SAFE drop-off link if file sizes are a concern. Page limits are detailed in the NOP.
• Potential Projects: A list of potential projects cannot be provided at this time.

These clarifications address bidder questions regarding qualifications, team composition, CMMC requirements, submission details, and project scope, providing necessary information for proposal preparation and submission.

Amendment / Modification

• The response due date has been extended to May 27, 2026.

• This extension is intended to provide additional time for the government to address submitted Requests for Information (RFIs) and for offerors to respond to the revised due date.

• A subsequent amendment (Amendment 2) will be issued to provide the government's responses to the RFIs.

• Response due date: Extended from April 29, 2026, to May 27, 2026.

• The proposal submission deadline has been extended to May 27, 2026.

Solicitation / RFP / RFQ

This is a Notice of Procurement (NOP) for Architect-Engineer (A-E) services for multiple Indefinite Delivery / Indefinite Quantity (IDIQ) contracts. The services will support the Host Nation (HN) Construction Program and Japan District (POJ) Internal Requirements using non-Military Construction (MILCON) appropriations in Japan. The total aggregate capacity for all awarded contracts is $49 Million. The government anticipates awarding ten (10) to fifteen (15) IDCs.

Services include preparation of criteria documents, studies, designs, investigations, and other professional A-E services for U.S. Department of War (DoW) service components and support agencies in Japan. Deliverables must address local Host Nation construction methods and materials while meeting U.S. criteria. Specific services may include criteria packages, studies, investigations, criteria development, design, construction surveillance, and general engineering support.

• Contract Type: Multiple Indefinite Delivery / Indefinite Quantity (IDIQ) contracts.

• Period of Performance: Five (5) years from the contract award date.

• Task Order (TO) Magnitude: Negotiated firm-fixed-price TOs ranging from $2,500 to $500,000.

• Total Aggregate Capacity: $49 Million shared among all awardees.

• Submission Deadline: 2:00 PM Japan Standard Time on 10 April 2026.

• Submission Method: Electronic submission only.

• Evaluation Criteria: Primary criteria include Specialized Experience and Technical Competence, Professional Qualifications, Past Performance, and Capacity to Accomplish the Work. A secondary criterion is Volume of DoW Contract Awards.

• Key Personnel: Specific key personnel are required for various disciplines, including Project Manager, Architect, Civil Engineer, Structural Engineer, Mechanical Engineer, Electrical Engineer, Communication Engineer, Fire Protection Engineer, Geotechnical Engineer, Cost Engineer, Surveyor, and Facilitator. Key personnel must be registered, licensed, or certified in their respective fields.

• Set-Aside Status: Full and open competition.

• Local Source Requirement: Only local sources physically located in Japan and authorized to perform the work will be considered. Local sources must meet specific conditions, including active SAM registration with a physical address in Japan, and Cybersecurity Maturity Model Certification (CMMC) Level 1 certification.

• Offerors must submit SF330, Part I (Sections A-I) and Part II. SAM registration verification is also required.

• Page Limit: SF330 Part I is limited to 120 pages. SF330 Part II and SAM records are not counted towards this limit.

• Questions Deadline: 2:00 PM Japan Standard Time on 10 April 2026.

Form / Attachment / Pricing Sheet

This document is the USACE Past Performance Questionnaire (PPQ) (Form PPQ-0). It is designed to collect detailed performance information from clients regarding a contractor's work on a specific project. This information is used by the government to evaluate past performance risk for future solicitations.

• Contractor Information: Firm name, address, contact details, CAGE code, DUNS number.
• Work Performed: Details on whether the contractor acted as a Prime Contractor, Sub Contractor, Joint Venture, or Other, and the percentage of work performed.
• Contract Information: Contract number, type, title, location, award and completion dates, and original and final contract prices.
• Project Description: A description of the project's complexity and its relevance to the current solicitation.
• Client Information: Client's name, title, contact details, and their role in the project.
• Performance Ratings: A detailed rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) for various aspects of performance, including Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, and General.
• Narrative Remarks: Space for clients to provide a narrative addressing specific strengths, weaknesses, deficiencies, or other comments.

Bidders are expected to provide this completed questionnaire to their clients for completion. The completed PPQ is then submitted by the bidder with their proposal. It serves as a critical component of the past performance evaluation, allowing the government to assess the contractor's reliability and capability based on previous project execution. Clients are encouraged to submit the questionnaire directly to the offeror, but can also submit it directly to USACE. The government reserves the right to verify all information.