Industrial HVAC Air Filters - 5 Year IDIQ - Erie VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for a 5-Year Firm Fixed-Priced Indefinite Delivery Contract (IDC) for Industrial HVAC Air Filters for the Erie VA Medical Center (VAMC) in Erie, PA. This acquisition is a Total Small Business Set-Aside and aims to ensure continuous operation of critical environmental control systems. Quotes are due by June 29, 2026, at 2:00 PM EDT.
Scope of Work
The awarded contractor will provide a recurring supply of High-Efficiency HVAC filters, shipped just-in-time to the Erie VAMC. Key requirements include:
- Delivery of AHU filters in requested quantities and descriptions.
- Filters must be packaged with labels indicating Erie VAMC Building, Unit, serves, stage, and size.
- Contractor must not send filters more than three weeks in advance of the delivery schedule.
- Specific filter types include Camfil Farr 30/30 (MERV 8-A), Airguard DP-Green (MERV 13), Airguard DP-Max (MERV 8 & 8A), Camfil Durafil Compac (MERV 14-A), Glasfloss (MERV 10), Camfil Hi-Flo ES (MERV 13-A & 14-A), and Airflow Pak Riga-Flow Metal.
- A detailed delivery schedule outlines quantities, sizes, MERV ratings, and delivery months (January through November) for each contract year.
Contract & Timeline
- Contract Type: 5-Year Firm Fixed-Priced IDIQ
- Period of Performance: Spans 5 years, with annual delivery schedules.
- Set-Aside: Total Small Business
- NAICS Code: 333413 (Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing)
- Size Standard: 500 Employees
- Published Date: June 8, 2026
- Questions Due: June 17, 2026, at 2:00 PM Eastern
- Quotes Due: June 29, 2026, at 2:00 PM EDT
Submission & Evaluation
- Quotes must be submitted via email to the Contracting POC (Tyler Kraft, tyler.kraft@va.gov).
- Offerors must include an OEM Authorization Letter (if not the OEM), Descriptive Literature, completed SF 1449 forms, and relevant clauses/provisions.
- Evaluation will be based on Lowest Priced Technically Acceptable (LPTA) criteria.
- Evaluation factors include Technical Specifications, Price, and SDVOSB/VOSB Business Status.
Additional Notes
Offerors must be registered in the System for Award Management (SAM).