Conference Services - N8 Industry Day
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy, specifically NAVSUP FLT LOG CTR NORFOLK, is soliciting proposals for Conference Services to provide comprehensive event management, online registration, and audio-visual services for the FY26 OPNAV N80 Industry Engagement Session. This opportunity is a Total Small Business Set-Aside and will support the Navy Programming Division's strategic vision and industry engagement efforts in Washington, DC. Proposals are due by May 27, 2026, at 12:00 PM.
Scope of Work
The contractor shall provide all necessary personnel, equipment, supplies, and services for the event. Key responsibilities include:
- Event Management: Vendor management, master account representation with the host hotel, financial reconciliation, and serving as the bill payer for all event-related income and expenses.
- Logistics: Negotiating and securing conference meeting space, hotel room blocks, food and beverage plans, and audio-visual support for approximately 200 participants.
- Social Functions: Planning and supporting two social events: a welcome reception and an appreciation dinner.
- Online Presence: Creating and managing a comprehensive event/registration website with OPNAV branding, including a password-protected reporting site with 24/7 access, payment options, accounting, and receipt management.
- On-site Support: Providing full on-site support in Washington, DC, for the event's duration, managing registration, payment processing, badge distribution, customer service, and coordination of all materials and equipment.
Contract Details
- Contract Type: Firm Fixed Price
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 561920 (Size Standard: $20,000,000.00)
- Period of Performance: The base period is June 2026, with registration and on-site support services scheduled between June-July 2026, based on hotel availability.
- Place of Performance: Washington, DC (within 15 miles of the Pentagon).
Submission & Evaluation
- Offer Due Date: May 27, 2026, at 12:00 PM.
- Submission Instructions: Quotes must be emailed to cory.j.georgeson.civ@us.navy.mil, mark.d.damanskis.civ@us.navy.mil, and brian.m.kinkade.civ@us.navy.mil.
- Evaluation Criteria: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Proposals will be evaluated first for technical acceptability, then by total proposed price, with no tradeoffs.
- Special Note: Offerors must acknowledge their ability to begin work on Monday, June 1, 2026, if awarded the contract.