INMATE SUPPLIES FOR HOPI CORRECTIONS CENTER

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products and services, specifically "Inmate Supplies for Hopi Corrections Center." It is prepared in accordance with FAR Subpart 12.6. The government is requesting quotes and will award a Firm-Fixed-Price (FFP) Purchase Order.

• The primary requirement is for inmate supplies and clothing.

• Specific details regarding the supplies and clothing are found in "Attachment 1, Supply List" and the "SF 1449, Line Items."

• Delivery is required within 30 calendar days after receipt of order (ARO).

• Contract Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: Not explicitly stated, but delivery is 30 days ARO.

• Estimated Value: Not explicitly stated in the provided pages, but item 20 on SF 1449 mentions an amount of $58,690.00 for inmate supplies and clothing.

• Submission Deadline: April 30, 2026, 1700 Local Time (PDT).

• Submission Method: Quotes must be submitted via email to Danielle.Bitsilly@bia.gov with the subject line: "Company Name Quote in Response to 140A1126Q0036".

• Evaluation Criteria: Award will be made to the responsible offeror submitting the lowest-priced quote that is rated Technically Acceptable. Technical Acceptability will be evaluated on a Pass/Fail basis, with failure to meet the delivery timeline resulting in an Unacceptable rating.

• Key Deadlines:

  • Offer Due Date: April 30, 2026, 1700 PDT.
  • Delivery: Within 30 days after receipt of order (ARO).
  • Questions Due: No later than 9:00 AM MST, April 30, 2026.

• This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• NAICS Code: 339999, All Other Miscellaneous Manufacturing, with a Small Business size standard of 600 employees.

• The solicitation incorporates numerous FAR and DIAR clauses by reference. Offerors are cautioned to review these carefully.

• Offerors must submit a signed and completed copy of the IEE Representation Form and DIAR 1452.280-4.

• Electronic invoicing and payment will be processed through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number
• Project Title
• Date of Form Submission
• Offeror Representation Section: Requires information on:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders seeking to be considered for awards set aside under the Buy Indian Act must complete and submit this form. It requires the offeror to represent that they meet the IEE definition throughout the solicitation response period, contract award, and the full contract term. The form also warns that false or misleading information is a violation of law, subject to penalties.

Offerors must fill out the provided fields to represent their status as an Indian Economic Enterprise. Contracting Officers may request additional documentation at any point in the acquisition lifecycle.

Form / Attachment / Pricing Sheet

This document is a detailed list of supplies required for the "Hopi New Facility - start up - one time purchases" for a 60-bed facility. It outlines the quantities and specific items needed for inmate clothing and other facility supplies.

• Inmate Clothing: Includes various sizes and types of shirts, trousers, coats, and sweatshirts.
• Personal Items: Sports bras, socks, underwear, sandals, toothbrushes, and toothpaste.
• Hygiene & Sanitation: Deodorant, soap, shampoo, lotion, cotton swabs, hand sanitizer, disposable gloves, cleaning supplies (disinfectant cleaner, bleach, wipes), trash bags, brooms, mops, and cleaning carts.
• Medical Supplies: First aid kits, cold packs, bandages, and a defibrillator.
• Facility Operations: Laundry nets, storage containers, paper towels, toilet tissue, laundry bags, and various cleaning equipment.
• Safety & Security: Handcuff key padlocks, handcuffs, leg irons, restraints, metal detectors, and security mirrors.

This document serves as a comprehensive list of required supplies for the initial setup of the Hopi New Facility. Bidders should review this list to determine their capability to supply the specified items in the required quantities and to prepare accurate pricing for their proposals.