Installation Moving BPA- Amend 0001

Amendment / Modification

This amendment modifies the solicitation W91QF426QA017 with the following changes:

• Response Date Deadline: Extended from April 27, 2026, to May 07, 2026.

• CLIN Description: Updated for CLIN 0001, "Installation Moving BPA FFP".

• Performance Work Statement (PWS): Removed.

• Sample Moving Task Order: Added.

• Industry Questions and Answers: Added.

• Instructions to Offerors (52.212-1): Updated.

• Evaluation of Commercial Items (52.212-2): Updated.

• All other terms and conditions remain unchanged.

• Solicitation/Contract Form Continuation (Response Date)

• Continuation of Supplies or Services and Prices/Costs (CLIN 0001 Description)

• Inspection and Acceptance (CLIN 0001 Location)

• Deliveries or Performance (Force Protection Measures, Legal Public Holidays)

• Kansas Sales and Use Tax

• Save Harmless and Indemnity Agreement

• Conduct of Employees

• Schedule of Values (Invoicing and Payments)

• Advertising on Contractor Vehicles

• Packaging and Marking

• Project Labeling for Official Correspondence

• List of Contract Documents, Exhibits, or Attachments (Several documents added or modified, including Statement of Objectives, Wage Determination, Sample Moving Task Order, and Questions & Answers).

• Addendum to 52.212-1, Instructions to Offerors

• Addendum to Evaluation - Commercial Product and Commercial Services (52.212-2)

• The proposal submission deadline has been extended to May 07, 2026.

• New documents have been added, including a Sample Moving Task Order and Questions & Answers, which may impact proposal preparation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the scope of work for a moving project.

• The primary task is to move items from Building 53 (B53) to Building 48 (B48).

• The locations are within Fort Leavenworth, KS 66027.

• The document indicates different floors (Basement, 1st Floor, 2nd Floor) are involved in the move.

• Place of Performance: Fort Leavenworth, KS 66027.

• The specific period of performance is not detailed in the provided text.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the "Moving BPA" opportunity, clarifying various aspects of the solicitation and anticipated contract.

• Pricing Format: The solicitation will be amended to include a sample move task order for packaging, moving, and tracking equipment with estimated costs. Other items for CLIN 0001 are not to be priced in the solicitation itself. The "Instructions to Offeror" will be updated to reflect this. The BPA ceiling is $100,000 over the 5-year ordering period.
• Contract Type: This is a Blanket Purchase Agreement (BPA) with a 5-year ordering period (2026-2031). There are no base or option years. The 90-day period mentioned in the SOO relates to task order performance start dates, not the BPA effective date.
• Award Structure: Initially stated as a single award, an amendment will clarify that two to three BPAs may be awarded.
• Scope of Moves: Geographic limits for moves are restricted to the Fort Leavenworth Installation only.
• Hazardous Materials: The scope explicitly excludes handling or transporting hazardous materials, including weapons and ammunition.
• Site Surveys & Estimates: These are to be included with the quote and are not separately priced or reimbursed.
• Past Performance: Any relevant past performance will be considered.

Several sections of the solicitation, including "Instructions to Offeror," will be updated via amendment to incorporate these clarifications. An amendment will also extend the quote submission due date.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) for an Installation Moving Blanket Purchase Agreement (BPA) at Fort Leavenworth, KS. The government is procuring non-personal services for local office moves, as Fort Leavenworth currently lacks the internal manpower for such tasks. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The BPA will cover local office moves, including:

• Inventory Management

• Detailed Relocation Planning (including site surveys and binding estimates)

• Systems Furniture Disassembly and Assembly

• Loading and Unloading/Delivery and Setup

• Management, tools, supplies, equipment, and labor necessary for these services.

• Contract Type: Blanket Purchase Agreement (BPA)

• Period of Performance: 05 June 2026 - 04 June 2031 (5 years)

• Estimated Value: Not explicitly stated, but individual call limits apply.

• Pricing: Prices shall be as low as or lower than the supplier's most favored customer, with discounts for prompt payment.

• Submission: Offerors must submit a proposal valid for at least 90 calendar days. Two quotes are required: one with pricing for evaluation, and one with all prices redacted for technical evaluation. Offers must be submitted per price schedule; multiple awards will not be made.

• Evaluation: Quotes will be evaluated using Simplified Acquisition Procedures (SAP) based on a Lowest Priced Technically Acceptable (LPTA) basis. The quote must be responsive and meet all solicitation requirements. Technical evaluation will be on an Acceptable/Unacceptable basis against the PWS and attachments. No tradeoffs will be considered.

• Set-Aside: This requirement is advertised as a "Total Small Business Set-Aside."

• Registration: Offerors must be registered in the System for Award Management (SAM) prior to submission of a proposal.

• Call Limitations:

  • BPA Master Ordering Period Dollar Limit: $100,000.00
  • Centralized BPA Call Limit (Contracting Officer): Over $25,000.00 NTE
  • Decentralized BPA Call Limit (GPC): Not to Exceed $2,500.00

• Delivery/Acceptance: At destination.

• Invoicing: Summary invoices to be submitted at least monthly via Wide Area WorkFlow (WAWF).

• Sales Tax: No sales tax shall be charged against Federal Government purchases.

• Access: Contractors require Common Access Cards (CAC) or Locally Approved Credentials (LAC) for access to Fort Leavenworth. Specific procedures for obtaining access are detailed.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work covered by the Service Contract Act in specific geographic areas.

• Lists numerous occupations with corresponding wage rates and footnotes.
• Specifies the geographic area covered: Kansas Counties of Johnson, Leavenworth, Linn, Miami, Wyandotte, and Missouri Counties of Bates, Caldwell, Cass, Clay, Clinton, Jackson, Lafayette, Platte, Ray.
• Includes general notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), outlining contractor obligations and minimum hourly rates.
• Details benefits such as vacation, holidays, health and welfare, and hazardous pay differentials.
• Outlines the process for requesting authorization of additional classifications and wage rates (Conformance Process) using Standard Form 1444 (SF-1444).

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. It dictates the baseline wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost estimations. Bidders must ensure their proposed wages meet or exceed these determined rates.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish performance-based work requirements for local office moves at Fort Leavenworth, Kansas, emphasizing commercial best practices for efficiency and cost-effectiveness.

This Blanket Purchase Agreement (BPA) covers local office moves. Upon request, the Contractor will perform site surveys, provide binding estimates for moving services, and, upon acceptance and issuance of a BPA Call, execute the move. Services include:

• Inventory Management

• Detailed Relocation Planning

• Time and Price Estimates

• Systems Furniture Disassembly and Assembly

• Loading and Unloading / Delivery and Setup

• The BPA is for a period of 5 years.

• The period of performance start date for each task order is requested to be 90 days after delivery of award.

• Performance will occur at various locations on Fort Leavenworth.

• The Government will not exercise supervision or control over the service providers; the Contractor is solely accountable.

• The Contractor must provide all necessary management, tools, supplies, equipment, and labor.

• The Contractor must have expertise in moving systems furniture.

• The Contractor must provide manpower, transportation, and equipment for packing, crating, loading, unloading, delivering, and setting up.

• The Contractor must notify the COR of any potential late deliveries with rationale and impact.

• Deliverables are considered accepted if no written notice of non-conformity is received within 10 business days of final delivery.