Instrument Washers - SPS Ann Arbor VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Lieutenant Colonel Charles S. Kettles VA Medical Center, is seeking an enterprise to provide Instrument Washers for the reprocessing of Reusable Medical Devices (RMD) in their Sterile Processing Services (SPS) Department. This effort involves the replacement of two washer/disinfectors, de-installation of existing units, installation of new equipment, comprehensive service coverage, and end-user training. The acquisition is unrestricted. Offers are due by May 25, 2026, at 09:00 AM EDT.
Scope of Work
This requirement involves the supply, installation, and comprehensive servicing of two new washer/disinfector units. Key deliverables include:
- De-installation and decommission of two existing washer/disinfector units (one at Ann Arbor VA Medical Center, MI, and one at Toledo CBOC, OH).
- Supply and installation of two new washer/disinfector units, including all necessary equipment, configuration, staging, labor, materials, and calibration.
- End-user training for facility personnel on the newly installed sterilization equipment.
- Two years of comprehensive service coverage, including yearly preventative maintenance, parts, labor, and travel for unlimited repairs, with an option to renew.
- Ensuring all equipment fits within current construction space guidelines and blueprint designs, and complies with VA sterilization guidelines.
- Delivery and installation at two locations: 2215 Fuller Rd, Ann Arbor, MI 48105, and 1200 South Detroit Avenue, Toledo, OH.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Installation to begin no later than 30 days after notification that site prep is ready. Estimated project completion is 34 weeks.
- Set-Aside: Unrestricted.
- NAICS Code: 339113 (Medical And Surgical Instruments, Equipment, And Supplies).
- Size Standard: 800 Employees.
Submission & Evaluation
- Offers Due: May 25, 2026, at 09:00 AM EDT.
- Offers must be submitted on SF 1449, letterhead stationery, or as otherwise specified, including solicitation number, offeror details, technical description, warranty terms, price, discount terms, "remit to" address, completed representations and certifications (FAR 52.212-3), and acknowledgment of amendments.
- Evaluation: Proposals will be evaluated based on technical description, warranty terms, and price.
Site Visits
Site visits are scheduled for May 20, 2026:
- Ann Arbor VA Medical Center: 09:00 AM EST, 2215 Fuller Rd, Ann Arbor MI 48105.
- Toledo CBOC: 01:00 PM EST, 1200 South Detroit Avenue, Toledo, OH.
- Contact Susanne Glover at Susann.glover@va.gov to attend the Ann Arbor site visit; she will provide contact information for the Toledo location.
Additional Notes
- The solicitation includes numerous FAR and VAAR clauses.
- Invoices must be submitted electronically via VA's Electronic Invoice Presentment and Payment System (Tungsten Network/OB10).
- Security requirements include background investigations (NACI) for contractor personnel.