Instrumentation Feedthrough

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is requesting a quote for an INSTRUMENTATION FEEDTHROUGH. This is a Firm Fixed Price solicitation, and the award will be made based on the lowest priced, technically acceptable proposal.

• The specific item required is a DOUBLE ENDED SUBMINIATURE-D STYLE CONNECTOR, GROUNDED SHIELD, RECESSED CONDUCTOR(S), 9 PIN, 500V AND 5 AMP RATING PER PIN, MOUNTED ON A QF25 FLANGE. No small connectors are included.

• Offerors must provide a firm fixed price quote with their proposed delivery schedule.

• Offerors must provide a completed and signed copy of the Abbreviated Representations and Certifications (BSD-CS-2260, dated 10/01/2025).

• Any exceptions to the terms and conditions must be explained, including reasons for non-compliance and alternate solutions. Failure to do so implies acceptance of all terms.

• Contract Type: Firm Fixed Price

• Offer Validity Period: 120 days

• Subcontract Period of Performance: To Be Determined

• Estimated Value: Not specified

• Proposal Due Date: March 13, 2026, by 4:00 PM EST. Proposals must be submitted via email to the Procurement Officer.

• Questions Due Date: March 11, 2026, by 4:00 PM EST. Questions must be submitted in writing via email.

• Evaluation Criteria: Lowest priced, technically acceptable proposal.

• Small Business Set-Aside: No

• NAICS Code: 333242 - Semiconductor Machinery Manufacturing

• The following RFP Attachments apply: ORNL Terms and Conditions (BSD-CS-2154), Prime Contract Flowdowns (BSD-CS-2258), Bill of Materials (RFP453720), and Representations & Certifications (BSD-CS-2260).

• FAR 52.211-6 Brand Name or Equal applies.

Form / Attachment / Pricing Sheet

This document outlines the "Terms & Conditions - Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold." It establishes the contractual framework between the "Company" (UT-Battelle, LLC) and the "Seller" for the procurement of commercial items and services.

• Definitions: Clarifies terms such as Government, Company, Seller, Agreement, Procurement Officer, and Item.
• Order of Precedence: Specifies the hierarchy for resolving inconsistencies within the agreement.
• Entire Agreement: States that these terms and the Purchase Order constitute the full agreement, requiring written modification.
• Warranties and Inspection: Details warranties for goods and services, including freedom from defects and adherence to professional standards.
• Shipping Terms: Mandates that delivery drivers must be U.S. citizens for on-site deliveries.
• Electrical Equipment Requirements: Requires electrical equipment to be listed or field-evaluated by a Nationally Recognized Testing Laboratory (NRTL).
• Payment: Directs suppliers to the Ariba Network for payment information.
• Compliance with Laws: Obligates the Seller to comply with all applicable federal, state, and local laws and regulations.
• Termination: Outlines conditions for termination for convenience or default, including Seller's liability.
• Excusable Delay: Defines circumstances beyond the Seller's control that may excuse nonperformance.
• Protection of Personally Identifiable Information (PII): Establishes strict requirements for handling PII, including security safeguards, incident reporting, and data destruction.
• Incorporation by Reference: Lists various Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses that are incorporated into the agreement.

This document is crucial for potential bidders as it defines the legal and operational terms under which the Company will procure goods and services. Bidders must review these terms to understand their obligations regarding performance, compliance, warranties, security, and dispute resolution. It highlights specific requirements such as U.S. citizen delivery drivers and NRTL certification for electrical equipment. The extensive clauses on PII protection and compliance with laws are particularly important for bidders to assess their ability to meet these stringent requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Prime-Flowdown-Clauses-BSD-CS-2258," is a Prime Supplemental Flowdown Document. It lists additional terms and conditions that are incorporated by reference into subcontracts and purchase orders under the prime contract DE-AC05-00OR22725. These clauses represent mandatory US Government regulatory and customer obligations from Oak Ridge National Laboratory (ORNL).

• The document details numerous FAR (Federal Acquisition Regulation) and DOE (Department of Energy) clauses.
• Each clause is listed with its number, title, and the date of the version incorporated.
• Many clauses specify applicability based on contract thresholds (e.g., dollar amounts) or specific types of procurements (e.g., construction, services, information technology, real estate).
• It also includes a section on "Rights to Protected Data" for International Thermonuclear Experimental Reactor (ITER) procurements.
• A significant portion of the document is dedicated to listing specific DOE Orders and their associated documents, covering a wide range of operational, safety, security, and management areas.

Potential bidders should review this document to understand the mandatory flowdown clauses and DOE requirements that will apply to their subcontracts or purchase orders if they are awarded a contract under the prime contract DE-AC05-00OR22725. This includes understanding compliance obligations related to various regulations, reporting, data rights, and specific operational requirements dictated by ORNL and the Department of Energy.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Bill of Materials - PR453720.pdf", appears to be a Bill of Materials or a pricing sheet related to the opportunity. It lists specific items required for the opportunity and provides details for vendor submission.

• Item Description: INSTRUMENTATION FEEDTHROUGH, DOUBLE ENDED SUBMINIATURE-D STYLE CONNECTOR, GROUNDED SHIELD, RECESSED CONDUCTOR(S), 9 PIN, 500V AND 5 AMP RATING PER PIN, MOUNTED ON A QF25 FLANGE, NO SMALL CONNECTORS INCLUDED or domestic equivalent.
• Part Number: IFDGG091058A
• Manufacturer: Kurt J. Lesker
• Quantity: 138

This attachment is crucial for bidders to understand the specific components and quantities required for the opportunity. It will likely be used to formulate pricing and ensure compliance with the material specifications when preparing a proposal or quote.

Form / Attachment / Pricing Sheet

This document, "Representations and Certifications - Abbreviated," is a form that potential offerors must complete and submit as part of their proposal. It requires the offeror to make specific representations and certifications regarding their business status, compliance with federal regulations, and other relevant factors.

• Type of Organization: Offeror must specify their business structure (e.g., Individual, Corporation, LLC).
• Small Business Status: Certifications regarding small business, small business joint ventures, veteran-owned small business, service-disabled veteran-owned small business, 8(a) business development, woman-owned small business, and HUBZone small business status.
• Export Control: Representations regarding whether items furnished are Trigger List Items, Military/Space Items, or Dual Use Items, and requires specific details if they are.
• Buy American Act: Certification regarding the origin of end products and components.
• Child Labor: Certification regarding the knowledge of forced or indentured child labor in the production of listed end products.
• Telecommunications and Video Surveillance: Representations concerning the prohibition of contracting for certain telecommunications and video surveillance services or equipment (FAR 52.204-25).
• Conflict of Interest: Certification regarding the absence of organizational or personal conflicts of interest, or disclosure if one exists.
• Payments to Influence Federal Transactions: Certification regarding payments made to influence federal transactions (applicable for offers over $200,000).

Completing this form accurately is crucial for bidders. It demonstrates compliance with federal acquisition regulations and informs the government's evaluation of the offeror's eligibility and suitability for contract award. Failure to complete or accurately represent information on this form could result in disqualification or other adverse actions.