Integrated Biorefinery Facility North High Bay Revitalization Custom Equipment

Amendment / Modification

This amendment (Amendment No. 02) to Request for Proposal No. SUB-2025-10354 serves two primary purposes:

• Clarification of Questions and Answers: It addresses vendor questions regarding the scope of work, equipment definitions, and technical specifications. Key clarifications include:
  • The requirement for a fully fabricated skid system including piping.
  • Dimensions for garage doors (11' Wide x 11' Tall) and details on equipment placement within the building.
  • Confirmation that the scope does not include modification of the existing SCADA system, but requires integration with it.
  • Specifications for pressure equipment certification (ASME BPVC compliance and overpressure testing).
  • Details on hydrogen compressors, including stage requirements and performance conditions.
  • Clarification on the scope of process equipment, confirming hydrogen compressors are included.
  • Identification of specific instruments and valves, with some spec sheets provided and others requiring further engineering.
  • Clarification on the number of reactors and spare reactors to be supplied.
  • Definition of fluid coding used in P&IDs.
  • Specifications for compressed air and hydrogen supply.
  • Confirmation that ATEX-certified instrumentation is not required.
• Extension of Proposal Due Date: The hour and date specified for receipt of offers is not extended by this amendment.

This amendment incorporates revised/updated PIDs (Process and Instrumentation Diagrams) which will be included in the final documents/Statement of Work. Specific P&IDs mentioned include 2100.D.001, 2100.D.002, 2100.D.004, and a feed tank page for 2100-P-001.

While the proposal due date is not extended, bidders must acknowledge this amendment. Failure to do so may result in rejection of their offer. All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Revised Proposed Payment Schedule .xlsx", provides a revised payment schedule for the opportunity associated with RFP# SUB-2025-10354. It details proposed payment occurrences for two main components: 'Hydroprocessor' and 'Distillation Column'.

• The schedule outlines specific deliverables (e.g., FEL III Review, PHA Report, Equipment Ordering, Factory Acceptance Test, Documentation, Delivery, Commissioning) for both the Hydroprocessor and Distillation Column.
• Each deliverable is listed with a corresponding price, which is currently set to 0.0 for all items.
• A total price is calculated for each component and a combined total price for both units.
• A field for a "Discount for providing both units (if any)" is included, also with a price of 0.0.
• The final "TOTAL" is 0.0.

This revised payment schedule is crucial for bidders to understand the proposed financial structure of the contract. While the current pricing is listed as 0.0, bidders should review this document to confirm their understanding of the payment milestones and associated deliverables. Any future updates or revisions to this schedule will directly impact contract payments and should be carefully considered during proposal preparation.

Amendment / Modification

This amendment (No. 01) to Request for Proposal No. SUB-2025-10354 addresses questions and answers and modifies the proposal due date.

• Part A - Questions/Answers: Provides responses to vendor inquiries regarding:

  • Heat trace set temperature (140-150 deg F).
  • Compressor stage flow rates, temperatures, and pressures.
  • Location and format of kick-off/interview and design/engineering meetings (preferred in Colorado, but virtual is an option).
  • Commissioning support (can be virtual).
  • Travel expenses (to be included within the base price for fixed-price agreements).
  • Proposal pricing structure (separate technical and price proposals for hydroprocessor and distillation units are requested, with details on any discounts for combined proposals).

• Proposal Due Date: The hour and date specified for receipt of offers is NOT extended.

• The proposal due date remains unchanged.

• Offerors must acknowledge this amendment.

• Specific pricing and proposal submission instructions have been clarified.

Form / Attachment / Pricing Sheet

This document is a sample subcontract agreement between the Alliance for Sustainable Energy, LLC (acting as manager and operator of the National Renewable Energy Laboratory - NREL) and a Subcontractor. It outlines the terms and conditions under which the Subcontractor will perform work related to a prime contract with the Department of Energy (DOE).

• Work to be Performed: Defined in Appendix A, Statement of Work.
• Deliverables: Specific deliverables, quantities, due dates, and reporting requirements are detailed in Appendix A.
• Period of Performance: Commences upon execution and may be extended by mutual agreement.
• Price & Funding: Payments are made upon acceptance of deliverables. A table outlines specific occurrences (e.g., FEL III Review, Detailed PHA Report, Equipment Delivery) with associated amounts (marked as ***).
• Limitation of Price: Funds available at award may not be sufficient for all tasks; NREL will notify the subcontractor of additional funds.
• Applicable Documentation: Lists several appendices including Statement of Work, Standard Terms and Conditions, Intellectual Property Provisions, and a Small Business Lower-Tier Subcontract Plan.
• Order of Precedence: Defines the hierarchy of documents in case of inconsistencies.
• Subcontract Administration: Outlines responsibilities for signature authority, administration, and technical monitoring.
• Export Control: Parties must comply with export control laws.
• Invoices: Instructions for electronic invoice submission, required information, and payment terms.
• Publicity Release: Requires coordination and pre-approval for publicity releases.
• Alterations to Terms and Conditions: Details modifications to Intellectual Property Provisions, specifically regarding Rights in Data - Facilities.
• Workers' Compensation Insurance: Subcontractor must procure and provide proof of insurance.
• Lower-Tier Subcontracting Plan: Incorporated as Appendix F, requiring semi-annual electronic submission of reports.
• Compliance with DOE Order 486.1A: Addresses Foreign Government Sponsored or Affiliated Activities, requiring reporting on participation in such programs.

This document serves as a template or sample subcontract, providing potential subcontractors with a clear understanding of the contractual framework, payment terms, reporting requirements, and key appendices that will govern their work if they are awarded a subcontract under this opportunity. It highlights the importance of adhering to specific appendices, particularly the Statement of Work, and outlines administrative and compliance obligations.

Statement of Work (SOW)

The objective of this project is to design, build, and commission process equipment for use in scale-up piloting experiments at the National Renewable Energy Laboratory (NREL) to advance their mission of developing renewable technologies for commercial deployment.

• Engineering design, procurement, and fabrication of plug-and-play equipment, sized for approximately one barrel per day production capacity.

• Prioritize value engineering, operational flexibility, and process safety for scalability and adaptability.

• Provide standard unit operations to facilitate continuous, integrated testing of technologies.

• The Subcontractor will be responsible for:

  • Engineering and detailed design.
  • Sourcing equipment and components.
  • Fabricating and factory acceptance testing of equipment modules.
  • Providing engineering documentation for safe installation, operation, and maintenance.
  • Delivering equipment to NREL.
  • Commissioning a portion of the equipment at NREL.

• Task 1: Engineering and design for robust process and personnel safety, operational flexibility, and value engineering.

• Task 2: Implement a robust sourcing process for competitive procurement, optimizing for preventative maintenance and spare parts.

• Task 3: Fabricate equipment in compliance with all relevant codes (electrical, controls, HMI, piping, pressure vessel) and NREL standards, including functional factory acceptance testing.

• Task 4: Provide comprehensive documentation, including design drawings, calculations, P&IDs, BOMs, specification sheets, IOM manuals, and process hazard analysis.

• Task 5: Deliver equipment to NREL.

• Task 6: Complete equipment commissioning at NREL, ensuring smooth operation.

• Commissioning is targeted to start on-site in Late-2026.

• Commissioning of Equipment is due by 3/30/2027.

• Equipment must be designed for a production capacity of approximately one barrel per day.

• Compliance with all relevant electrical, controls, HMI, piping, and pressure vessel codes, as well as ASME standards for overpressure testing.

• Hazardous commissioning will be completed by NREL.

• Subcontractor must provide contact information for manufacturers for post-acceptance support.

• Electronic reporting requirements for subcontract deliverables are detailed, including .pdf format and specific graphic file standards.

Form / Attachment / Pricing Sheet

This document provides detailed process design basis information for a distillation column, intended for use in a pilot plant revamp project (FEL II - IBRF Pilot Plant Revamp). It outlines the operational parameters, assumptions, and design considerations for the distillation column.

• Unit Operation: Distillation Column
• Feed Rate: 1.0 BBL/DAY from Hydrotreater of oxygen free C18 Alkanes.
• Assumptions: Includes operating pressure, electrical component certification, drawing completeness, relief valve sizing, and standard conditions (temperature, pressure).
• Process Design Basis: Details the feed stream, column operation (reboiler, condenser, overhead receiver), bottoms product stabilization, sump vessel configuration, and internal design.
• Material Balance Tables: Provides detailed feed and product flow rates, densities, and volumetric flows.
• Utility Usage: Outlines necessary utilities such as cooling water, steam, and electrical needs.
• P&IDs and Instrumentation Lists: Includes detailed diagrams and lists of instrumentation for various components.
• Equipment Specifications: Provides detailed specifications for vessels, heat exchangers, pumps, and other equipment.

This document is crucial for bidders as it defines the technical requirements and scope for the distillation column and associated equipment. It provides the necessary information to understand the process, design specifications, material requirements, and operational parameters, enabling them to prepare accurate proposals and designs for the opportunity.

Form / Attachment / Pricing Sheet

This document provides detailed process design data for the Hydrotreater Reactors (2100-R-001 and 2100-R-002), including vessel dimensions, design and operating conditions, materials of construction, and internal specifications. It also includes special conditions such as wet sour service, steamout requirements, and radiography.

• Vessel Dimensions: 3-inch ID, 72-inch T/T height.
• Design Conditions: 2500 psig at 750°F, minimum design metal temperature of 32°F.
• Operating Conditions: Pressure up to 2030 psig at 700°F, low temperature of 50°F at 50 psig, hydrogen partial pressure of 530 psia at 700°F.
• Materials of Construction: Hastelloy C-276 shell with 0.125-inch corrosion allowance.
• Internals: Includes catalyst support, thermowell for multipoint thermocouple, and a support ring for diluent material. The bottom and top are flanged for catalyst dumping.
• Special Conditions: Wet sour service, steamout required, hydrogen service, radiography required.

This document is crucial for bidders to understand the specific design and operational parameters of the reactors. It details the materials of construction (Hastelloy C-276), pressure and temperature ratings, and internal configurations, which are critical for designing or supplying compatible equipment, instrumentation, or services. The special conditions and requirements, such as flanged tops/bottoms for catalyst access, also directly impact installation and maintenance considerations.

Solicitation / RFP / RFQ

This solicitation is for the "Integrated Biorefinery Facility North High Bay Revitalization Custom Equipment" and is being conducted by the National Renewable Energy Laboratory (NREL) for competitive subcontracts. NREL will award one or two Firm Fixed Price subcontracts.

The solicitation covers two unit operations:

• Hydroprocessor
• Distillation Column

Offerors can submit proposals for one or both unit operations. A Statement of Work (Attachment 1) details the requirements.

• Contract Type: Firm Fixed Price, Subcontract

• Period of Performance: Through 3/30/2027

• Estimated Funding: $750,000.00 to $3,500,000.00

• Issue Date: 10/16/2025

• Due Date: 12/17/2025, 5:00 PM Mountain Time

• Technical Questions Due: 11/14/2025 (in writing)

• Evaluation Criteria: Best Value Selection, with qualitative merit being substantially more important than price (cost).

• Qualitative Merit Criteria (Total 100%):

  • Technical Approach (45%)
  • Experience (40%)
  • Capability (15%)

• Proposals are submitted electronically.

• NAICS Code: 334516

• Small Business Size Standard: 1,000 or fewer employees.

• Lower-tier subcontracting plans are required for successful offerors if the subcontract is in excess of $700,000.00.

• Electronic copies of forms and appendices can be found at: http://www.nrel.gov/workingwithus/standard-terms.html

• Offerors must include a "Notice for Handling Proposals" and may need to address intellectual property rights and patent waivers.

• NREL's standard payment practice is via electronic ACH transfers for domestic subcontractors.