Integrated Library System (ILS)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy / Naval Research Laboratory (NRL) has awarded a contract to Ex Libris USA Inc. for an Integrated Library System (ILS). This award, made under full and open competition, will provide a cloud-based solution for the Ruth H. Hooker Research Library, replacing its legacy systems.
Scope of Awarded System
The awarded Integrated Library System (ILS) is a cloud-based solution designed to offer flexibility and interoperability, combining a Library Services Platform with a Discovery Service. Key functionalities include:
- Collection Management: Cataloging (supporting multiple metadata types like MARC21, KORMARC, UNIMARC, DC, MODs, BIBFRAME), authority records, and reporting.
- Circulation: Management of patron types, circulation parameters, item holds, automated notices, and RFID integration.
- Authentication: Support for CAC Authentication.
- Implementation & Migration: Vendor-responsible data migration from the legacy system with a detailed conversion plan.
- Discovery & Patron Experience: A discovery layer for searching print and electronic resources, customizable UI, integration with external services (e.g., citation management, ILL), and direct full-text linking.
- Acquisitions Management: Electronic Resource Management (ERM) tools, including fund management with real-time balance access.
- Analytics: Comprehensive analytics for fulfillment, acquisitions, electronic resource usage, and collection analysis, integrating industry standards.
- Secure Cloud Hosting: Hosted in a private cloud or SaaS environment, meeting U.S. Government security requirements (FedRAMP Authorization).
- Resource Sharing/Interlibrary Loan: Integrated process with discovery and fulfillment components.
- Training & Documentation: Comprehensive training plan (web-based materials, videos) and accessible system documentation/online help.
Contract Details
- Awardee: Ex Libris USA Inc.
- Agency: Department of the Navy / Naval Research Laboratory
- Competition Type: Full and Open Competition (Simplified Procedures for Commercial Items under FAR Subpart 13.5)
- Period of Performance: Five (5) years after date of award.
- Location of Performance: Cloud or SaaS environment.
- Product Service Code: 7630 (Newspapers And Periodicals)
Additional Notes
The previous ILS contained approximately 170,000 bibliographic records and supported 3,000 end-user staff access. The vendor was permitted to charge a one-time fee for implementation services, itemized in the proposal.