Intent to Award Sole Source (IASS) Eaton UPS Maintenance

Notice of Intent to Award Sole Source

The United States Air Force intends to award a Firm-Fixed-Price order to Eaton Corporation on or about April 28, 2026, for a 12-month equipment support period. This notice is for maintenance support of Eaton "Power Chain" solutions to enhance safety, reliability, and energy efficiency for the Air Force Research Laboratory, Materials and Manufacturing Directorate (AFRL / RXOC).

• Flexible Service Plan (with Parts and Labor)

• Eaton 9390-80, 40 Batteries (Sealed Battery Preventative Maintenance)

• Eaton 9390-80 UPS Preventive Maintenance

• Design Engineering Labor

• Project Management Labor

• Contract Type: Firm-Fixed-Price

• Period of Performance: 12 months (starting on or about April 28, 2026)

This notice is not a request for competitive quotations. However, responsible sources may submit a capability statement, proposal, or quotation within 4 business days of this notice's issuance (by March 20, 2026, 0900 EST). Information received will be used to determine if the requirement will be competed openly or set aside for small businesses.

If competed as a Small Business Set-Aside, FAR 52.219-14, Limitation on Subcontracting, will apply. Small businesses should demonstrate compliance.

• Points of contact (addresses, emails, phone numbers)

• Business type (large US, small US, foreign)

• Socioeconomic status (if applicable)

• Company CAGE Code or DUNS Number

• How the product meets specified characteristics

• Responses must be UNCLASSIFIED, limited to 10 pages in Word format.

• Email for submissions and questions: Stephen Wenclewicz, stephen.wenclewicz.1@us.af.mil

• Submission Deadline: March 20, 2026, 0900 EST.

Other / Unclassified

This document is a Single Source Justification (Simplified Acquisition) for maintenance support for existing Eaton 9390 Uninterruptible Power Supply (UPS) equipment. The Materials and Manufacturing Directorate (AFRL/RXOC) requires one year of maintenance support for this critical hardware and software, which is essential for maintaining usability of the computing infrastructure in the event of a power anomaly.

This justification explains why the government intends to sole-source the contract to Eaton, citing Eaton as the sole provider of proprietary hardware and service support for the specified UPS equipment. It details market research efforts that found no other vendor capable of providing the required capability without substantial duplication of cost or unacceptable delay. The document also outlines steps to preclude future single-source awards by monitoring the marketplace and promoting competition for new purchases. Bidders interested in this opportunity should note that it is currently justified for single-source award to Eaton.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Bill of Materials (BOM) for Eaton UPS units. It appears to be an attachment or supporting document for a larger opportunity, likely related to maintenance or procurement of these specific UPS systems.

• Item: Eaton UPS
• Model: PW9390 80kVA
• Serial Numbers: EB421CBA04, EA315CBA03
• Period of Performance: 1 May 2026 - 30 April 2027

Bidders should review this BOM to understand the specific equipment (Eaton PW9390 80kVA UPS units with listed serial numbers) that may be part of the contract requirements. It provides details on the items and their associated performance periods, which may be relevant for pricing, technical proposals, or logistical planning.