INTENT TO SOLE SOURCE

Form / Attachment / Pricing Sheet

This document is a Small Business Coordination Record (SBCR) used to document the coordination and recommendation process for small business participation in acquisitions. It details the justification for the proposed acquisition strategy, including market research findings and recommendations.

• Control/Revision #: FY26-JAN27-55 Rev. 1 of 1
• Purchase Request/Requisition #: M201806882889
• Total Estimate Value: $29,260.00
• Item/Service Description: Firm-fixed-price, non-personal services contract for proprietary premium technical support and on-site maintenance for Haivision Secure Media Distribution (SMD) audio/visual equipment for the 24th Marine Expeditionary Unit (MEU).
• Product/Service Code: DF01
• NAICS Code: 541519 (Other Computer Related Services)
• Size Standard: $34 million
• Period of Performance: FY26 to FY27
• Market Research Findings: Services are proprietary to Haivision Systems Inc. (OEM). Premium support includes proprietary software updates, firmware, and 24/7 technical support. Market research indicates that premium maintenance and support services are only available directly from the OEM. Due to the proprietary nature, there is not a reasonable expectation of obtaining offers from other sources.
• Synopsis Requirement: Yes
• Small Business Progress Payments: No
• Consolidated or Bundled: No
• Subcontracting Plan Required: No
• Acquisition History: New requirement.
• Contracting Officer Review: Approved.
• Small Business Professional Review: Approved.

This document indicates that the government intends to post a notice of intent to award a sole-source contract on SAM.gov and issue a solicitation directly to Haivision Systems Inc. This suggests that the opportunity is likely to be awarded on a sole-source basis to this specific vendor, limiting competition.

Other / Unclassified

This document is a "Determination that Only One Source is Reasonably Available" for a FAR Part 13 acquisition under the Simplified Acquisition Threshold. It serves as a memorandum to the file justifying the decision to solicit from a single source.

This document indicates that the upcoming procurement for HaiVision audio/visual display equipment services will likely be sole-sourced. The justification is based on exclusive licensing agreements, as only HaiVision MCS software is capable of integrating with the existing equipment owned by the 24th MEU. The services include 24/7 phone support, on-site service, hardware coverage, and software updates, with a period of performance starting January 31, 2026, for one year. Bidders should note that this determination suggests a limited opportunity for competition.