Intent to Sole Source: Arbitrator Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Patent and Trademark Office (USPTO) has issued an Intent to Sole Source for Arbitrator Services to Frederick Ward Associates, Incorporated (UEI: VQMBH2D77LJ8). This action is exempt from the Competition in Contracting Act (CICA) under the Patent and Trademark Office Acquisition Guidelines and Efficiency Act, and is justified by the need for continuity and efficiency as Mr. Ward has already been agreed to by all parties. This notice is not a request for competitive proposals.
Scope of Work
The selected arbitrator will resolve labor relations disputes between the USPTO and NTEU Chapter 245, specifically concerning an Institutional Grievance related to employee paid trips under the Telework Enhancement Act of 2010 (TEAP). Services include reviewing complaints, conducting legal research, writing decisions, attending arguments, holding scheduling conferences, and making pre-arbitration decisions. Cases may be heard on briefs. All interactions will be conducted virtually.
Contract & Timeline
- Type: Intent to Sole Source (Special Notice)
- NAICS: 541199 (All Other Legal Services)
- PSC: R499 (Other Professional Services)
- Awardee: Frederick Ward Associates, Incorporated
- Period of Performance: Approximately 12 months from the order issue date, with four (4) twelve-month options.
- Anticipated Award Date: No later than April 23, 2026.
- Place of Performance: Arbitrations are conducted virtually. If solely briefed, the Arbitrator's choice.
- Questions Due: March 19, 2026, by 5:00 PM EDT.
Justification & Special Requirements
The USPTO is proceeding with Frederick Ward due to his prior agreement by all parties, which is essential for continuity, efficiency, and fairness. Substitution would risk inconsistency and undermine the process. This approach is consistent with FAR 6.302-3(b)(3)(ii), which allows for sole-sourcing a neutral person for alternative dispute resolution. Cancellation or postponement within 15 days of brief due dates may incur a fee equal to the arbitrator's per diem rate ($1,600). The Contracting Officer is the sole authority for contract changes.
Points of Contact
- Primary: Joy Pitts, Contracting Officer (joy.pitts@uspto.gov)
- Alternate: Emalee Gawrelski, Contracting Officer (emalee.gawrelski@uspto.gov)