Intent to Sole Source - DELL Camera and Wi-Fi Card Installation at Red Lake Hospital

Form / Attachment / Pricing Sheet

This document is a Brand Name Justification for the acquisition of supplies/services. It explains the rationale for procuring a specific brand name.

• Description of Supplies/Services Required: Installation of cameras and Wi-Fi cards into Dell laptops.
• Justification for Brand Name: The primary reason cited is to avoid voiding the warranty on the Dell laptops, as work would be performed by a Dell technician. It also mentions that a common set of network equipment is advantageous for IHS and that laptops need to be implemented for leadership.
• Efforts to Obtain Competition: States that there is no other source because of the warranty concern.
• Steps to Preclude Future Brand Name Awards: Market research has been conducted, and proceeding with an alternative vendor would void the laptop warranty.
• Other Factors: Installation by an unauthorized dealer could void the laptop warranty.
• Contracting Officer's Determination: The Contracting Officer has determined that only a brand name is reasonably available under the circumstances.

This document indicates that the upcoming solicitation may be for a brand-name requirement, specifically for the installation of cameras and Wi-Fi cards into Dell laptops. Bidders should note that the justification is heavily based on maintaining the existing Dell laptop warranty, which may limit competition to Dell or authorized Dell service providers.

Justification and Approval (J&A) for Other Than Full and Open Competition

This document justifies the use of other than full and open competition for the acquisition of Dell Wi-Fi cards and cameras for 25 Dell laptops. The agency is IHS (Indian Health Service).

• Installation of Wi-Fi cards and camera components into 25 Dell laptops.

• The work must be performed while the laptops are under warranty, and Dell is identified as the sole contractor capable of performing this service without voiding the warranty.

• The action is a "New Requirement."

• Pricing is Firm-Fixed Price with a cost of $10,665.50.

• The total estimated value, including all options, is $10,665.50.

• The proposed contractor is Dell.

This document is a justification for sole-source procurement, not a solicitation for proposals. Therefore, submission and evaluation criteria are not applicable in the traditional sense.

This justification is based on FAR 6.302-1, citing that only one responsible source (Dell) can provide the required supplies or services without voiding the existing warranty on the Dell laptops. Adding these components is essential for the laptops to be used by department heads.

• The justification highlights that Dell is the only contractor that can supply this service as it pertains to Dell laptops and adding components would otherwise void the warranty.
• The urgency is related to getting the laptops operational while still under warranty.
• Market research involved contacting the Dell representative for a quote, confirming that the work would not void the warranty.