Intent to Sole Source Endoscopy Gastroscopes Service Maintenance Agreement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically NETWORK CONTRACT OFFICE 17 (36C257), has issued a Sources Sought notice with an Intent to Sole Source for an Endoscopy Gastroscopes Service Maintenance Agreement. This notice seeks to identify qualified firms capable of providing comprehensive maintenance and repair services for Olympus Endoscopy gastroscopes and supporting equipment at the VA Valley Coastal Bend Health Care Center in Harlingen, TX. The VA is conducting market research to determine if a competitive procurement is feasible. Responses are due by February 4, 2026, at 5:00 PM UTC.
Scope of Work
The requirement is for preventative maintenance, scheduled maintenance, and emergency repair services for thirteen (13) Olympus Endoscopy gastroscopes. Key services include:
- Annual preventative maintenance.
- Scheduled and emergency repair services with a 24-48 hour turnaround for prioritized repairs.
- 24x7x365 technical support and telephone technical support during office hours.
- Provision of loaner equipment and next-day shipping for repairs.
- Accidental damage and full repair coverage.
- Periodic training and support as requested.
- All work must be performed by certified and OEM-trained field service technicians using new, OEM-specified parts.
- Coordination with the Contracting Officer's Representative (COR) and provision of written service reports after each visit.
Contract & Timeline
- Type: Sources Sought / Intent to Sole Source (Market Research)
- NAICS: 339113 - Surgical Appliance and Supplies Manufacturing
- Product Service Code: J065 - Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies
- Set-Aside: None specified at this stage; market research will inform future decisions.
- Period of Performance: Base Period: March 8, 2026 - March 7, 2027, with four (4) twelve-month option periods.
- Place of Performance: VA Valley Coastal Bend Health Care Center, Harlingen, TX.
- Response Due: February 4, 2026, 5:00 PM UTC.
- Published: January 29, 2026.
Submission Requirements
Interested offerors must submit a capability statement (maximum six 8.5x11 inch pages, 10-point font) demonstrating their ability to provide the required services. The statement should include:
- A brief summary of technical capability and relevant experience.
- Existing contract vehicles (e.g., GSA FSS, GWAC, T4NG).
- Firm's name, point of contact, phone, email, SAM UIE, CAGE code, and small business status/certifications (SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) under NAICS 339113.
- Small businesses should also address intent/ability to meet set-aside requirements, proposed teaming arrangements, and compliance with FAR 52.219-14 (Limitations on Subcontracting).
Additional Notes
This notice is for information and planning purposes only and does not constitute a solicitation. The VA will not accept unsolicited proposals. Information received will be used to determine whether to conduct a competitive procurement or proceed with a sole source purchase.